Grants Analyst (IVC - Substitute)

Job Description:

Grants Analyst (IVC - Substitute)

Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under the direction of the Director of Fiscal and Contract Services, work with College Foundation, faculty, administrators, staff and external agencies to plan, identify, coordinate and develop grant opportunities; write, edit and submit grant proposals; monitor the implementation and administration of funded grants as legally required; assist other staff in obtaining and implementing grants, and in developing and writing grant proposals.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Provide assistance and oversight of grant development and implementation to support College vision, mission, values, goals, program development and institutional advancement; assist in the grant development process for the Foundation, including the identification of external funding opportunities to support College and Foundation projects; plan, develop, implement, monitor and evaluate grants.

Orient College administrators, managers, faculty and staff regarding project/grant needs and potential resources; disseminate information about grant opportunities to appropriate staff; prepare and circulate a manual of guidelines for the preparation of grant applications; provide individual and small group assistance in identifying potential funding sources for programs.

Supervise grant proposal development and submission; assist faculty and staff with grant concept development; provide training in grant writing; and write and edit grant proposals.

Follow College policies and procedures and learn federal and state regulations governing grant funded projects; provide continuous operational and management assistance for faculty and staff assigned as project directors of grant funded programs; evaluate program activities and outcomes to assure that funds are appropriately expended.

Develop and monitor contracts and subcontracts with individuals or organizations related to all grant activities; prepare, maintain and monitor master calendar of all grant activities and report dates to comply with all required documentation and guidelines.

Assure compliance with a variety of applicable laws, rules, regulations and restrictions related to the expenditure of grant funds; provide technical support to faculty and staff in developing grant budgets and preparing comprehensive reports and summaries of activities.

Prepare or oversee the preparation of financial reports, final claim and program reports for submission to funding agency; maintain official project/grant files, including award document/contract, all financial expenditure documents, Board approval, personnel documents, reports, and claims.

Develop and maintain a grants web site for the College; maintain files, records, and database of all grant proposals and activities.

Facilitate advocacy relationships with personnel in funding agencies, corporate and private foundations, legislative staffs and associations; represent the College in partnership collaboratives in community, governmental, and professional organizations as appropriate and/or as assigned; attend District, College, Foundation and other meetings as required.

Serve as liaison with other departments, divisions, and outside agencies; interact with other staff to provide needed data to support grant applicants; work with the college foundation and/or its grant writer to seek grants; work with outside agencies that provide grants to build partnerships.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Principles and practices of grant procurement and implementation.

Principles and practices of grant writing, researching, administering, and monitoring.

Methods and techniques of contract development and monitoring.

Grant funding sources, principles, and practices.

Purpose, mission and goals of a community college district.

Community college objectives, organization, operations, programs, student services, facilities and needs.

Local, state and federal agencies, private foundations and corporate partnerships which provide funding for education.

Local, state and federal laws, regulations, restrictions and requirements related to grants.

Principles of training and work direction.

Methods and techniques of budget preparation and control.

Trends in academic, vocational, community and contract education.

Methods and techniques of public relations.

Interpersonal skills including tact, patience and diplomacy.

Methods and techniques of web page development.

Principles and procedures of record keeping.

Principles of business letter writing and report preparation.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

Provide clear evidence of a sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the community college student.

Develop effective partnerships and working relationships with government agencies, organizations and private foundations which support educational programs and student support services.

Maintain and enhance relationships with the larger community.

Provide technical expertise to faculty and staff regarding funding sources, application procedures, grant development and writing, and budget and reporting requirements.

Analyze and evaluate the utilization of funds and results of projects and programs.

Maintain current knowledge of trends related to external funding for education.

Work cooperatively in an environment of shared governance.

Provide leadership and support to faculty, staff and administrators in identifying and securing external funding for programs and student services.

Interpret, apply and explain District policies and legal regulations and requirements.

Understand statistics and how to evaluate charts, graphs and data elements.

Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Work independently in the absence of supervision.

Manage multiple projects simultaneously and be sensitive to changing priorities and deadlines.

Plan and organize work to meet changing priorities and deadlines.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Report to work on a regular and consistent basis, as scheduled, to assigned job.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in finance, business administration or a related field. A Master’s degree is desirable.

Experience:

Two years of progressively responsible experience in proposal, grant or contract development writing.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Working Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to ensure health and comfort.

Physical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1 st through June 30 th ). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis.

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Closing Date/Time: Tue, 28 Apr 2026

Salary:

45.71 - Hourly