Administrative Services Manager I

Job Description:

Administrative Services Manager I

Description

Position/Program Information

EXAM TITLE: Administrative Services Manager I (Budget)

EXAM NUMBER: EW1002B-EA

JOB TYPE: PERMANENT

TYPE OF RECRUITMENT:

Open Competitive Job Opportunity - Emergency Appointment - All qualified individuals are encouraged to apply

FILING DATES:

Applications will be accepted starting at 8:00 a.m. (PT) on Monday, May 4, 2026 until the needs of the service are met. The application filing period is subject to closure without notice.

ABOUT THIS EMERGENCY APPOINTMENT:

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Department of Economic Opportunity is seeking qualified candidates to fill a Administrative Services Manager I vacancy in Budget.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I.

WORK LOCATION:

Economic Opportunity Headquarters

510 S Vermont Ave 11th Fl

Los Angeles CA 90020

Economic Opportunity offers a hybrid telework schedule subject to the needs of the department.

ABOUT THE DEPARTMENT:

The Department of Economic Opportunity is LA County’s central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We’re working to advance equity and inclusive, sustainable growth through all Economic Opportunity programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County.

Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all.

Our Mission: Economic Opportunity creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces.

Essential Job Functions

• Assists in creating, developing, and preparing comprehensive budgets to ensure compliance with budget submission guidance and timelines.
  
• Monitors and analyzes the actual financial performance against budgeted figures and identifies areas of variance.
  
• Assists in developing and maintaining comprehensive financial forecasts, projections, and long-term plans to ensure the financial needs of existing and future programs are met.
  
• Prepares a variety of documents, including statistical data, monthly reports, and correspondence, to clearly and effectively communicate information to diverse audiences.
  
• Utilizes a variety of computer systems, including LACES and eCAPS, to retrieve financial records and other relevant information.
  
• Performs a range of administrative duties, such as creating and maintaining files, formatting standard documents, and receiving, processing, and routing materials, in accordance with Federal and State laws, County and local ordinances, and departmental policies and procedures ensuring all work complies with established requirements.
  

GENERAL COMPETENCIES:

Knowledge:

• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
  
• Clerical - Knowledge of administrative and clerical procedures and systems such as managing files and records, designing standard forms, and other general office procedures and terminology.
  
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  

Skills:

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  
• Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
  
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  
• Coordination - Includes planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals.
  
• Time Management - Managing one's own time and the time of others.
  
• Instructing - Teaching others how to do something.
  
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  
• Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance.
  
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  

Abilities:

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
  
• Reasoning - The ability to apply the rules of logic when synthesizing a variety of information to identify a problem or reach a workable decision, resolution, or recommendation.
  
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  

WORK STYLES:

• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  
• Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  
• Cooperation - Job requires being pleasant with others on the job and displaying good-natured, cooperative attitude.
  
• Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  
• Integrity - Job requires being honest and ethical.
  
• Concern for others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  
• Assertiveness - Job requires a willingness to lead, take charge, and offer opinions and direction.
  
• Persistence - Job requires persistence in the face of obstacles.
  
• Initiative - Job requires a willingness to take on responsibilities and challenges.
  
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  

Requirements

REQUIREMENTS TO QUALIFY:
OPTION 1:

A Bachelor's degree from an accredited college or university

-AND-

*Three years of experience performing analytical assignments, two years of which must have been at the **associate analyst level, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.

*A Master's degree or higher in Business Administration, Public Administration, Law or closely related field may be substituted for one year of the required experience. A closely related field is defined as degrees that have a direct correlation to the job functions.

OPTION 2:

Five years of experience performing analytical assignments, two years of which must have been at the **associate analyst level, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.

**Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, contracts and other closely-related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

Note: For a fuller description of associate-level analytical work, refer to Los Angeles County's Management Analyst classification (Item #1848).

SPECIAL REQUIREMENT INFORMATION:

Experience is evaluated on the basis of a verifiable 40-hour week. Prorated part-time experience will be accepted. Include the number of hours worked per week for each position.

To receive credit for the required education, a legible copy of the diploma or official transcript (must display the degree awarded and date conferred) for each degree must be submitted as proof of meeting the educational requirement. The official diploma or transcript can be attached to the application or emailed to [email protected]. Please reference exam number EW1002B-EA in the subject line. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards.

DESIRABLE KNOWLEDGE AND SKILLS:

• Knowledge of business and management principles related to strategic planning, resource allocation, and coordination of people and resources.
  
• Ability to analyze financial data, identify trends, and make informed decisions.
  
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
  
• Ability to plan, organize, schedule, and monitor work activities for oneself and others to ensure efficient use of resources and alignment with departmental goals.
  
• Ability to clearly and effectively communicate financial information to stakeholders.
  
• Ability to apply logic and reasoning to evaluate alternatives, identify problems, and develop sound conclusions, recommendations, or solutions.
  
• Ability to select and apply appropriate mathematical methods or formulas to solve financial and operational problems.
  

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - LIGHT:

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT:

Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION:

Applications must be filed online only.

Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements.

Provide all relevant knowledge, training, and experience in the Supplemental Questionnaire section to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed.

Applicants must provide a legible copy of the diploma or official transcript (must display the degree awarded and date conferred) from an accredited institution. If you are not able to submit the required copy of your diploma or official transcript with your application at the time of filing, you may email a copy to [email protected]. Please reference exam number EW1002B-EA in the subject line.

If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add [email protected] as well as [email protected], and [email protected] to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

You may be required to verify your email address so plan to submit your online application well in advance of the deadline. This is only required once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed individuals to have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must submit their application online using their own user ID and password. Using a family member’s or friend’s account may overwrite or erase the original application record.

DEPARTMENT CONTACT INFORMATION:

For questions regarding this examination, please send an email to [email protected] . Please reference exam number EW1002B-EA in the subject line.

California Relay Services Phone: (800) 735-2992

Teletype Phone: (800) 899-4099

ADA Coordinator Phone: (213) 300-4966

For detailed information, please click here

Salary:

$7,475.64 - $10,074.00 Monthly