Grant Management Specialist II

Job Description:

Grant Management Specialist II

Description

Job Posting Title
Grant Management Specialist II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Logistics - GMO

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $72,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Central Office - 123 Robert S. Kerr

Salary: up to $72,000.00, based on education and experience

Full Time /Part Time: Full Time

Work Schedule: Monday - Friday

Primary Hours: 8-5

Position Description:

Under the direction of the Director of Grant Management Office (GMO), Assistant Director of Grants Management Office, Grants Management Specialist IV, and OSDH leadership, this role serves as a Grant Management Office Specialist for both state and federal cross-cutting agency grants. The incumbent will assist in planning, development, and implementation of grant initiatives and will serve as a point of contact throughout the grant lifecycle. This position will ensure regular communication with key stakeholders and interested parties, monitor progress toward established objectives, and assist in overall grant management to ensure compliance with federal requirements and successful program outcomes.

Position Responsibilities/Essential Functions:

• Support tasks across the full grant lifecycle, including application review, compliance, submission coordination, and documentation of awards and active contracts
  
• Conduct invoice reviews and second-level reviews to ensure alignment with approved budgets, program goals, and regulatory requirements
  
• Apply working knowledge of 2 CFR 200 (Uniform Guidance) to routine grant activities and compliance reviews
  
• Perform subrecipient monitoring activities, including desk reviews and support for site visits
  
• Coordinate and support reporting requirements, ensuring completeness, accuracy, and timeliness
  
• Communicate with grantees and stakeholders to resolve issues and provide guidance
  
• Maintain grant files and documentation in accordance with audit and compliance standards
  
• Participate in grant training and onboarding activities to build knowledge of grants management processes and regulations
  
• Stay current on grants management regulations and best practices, applying knowledge in daily work
  
• Being present in the office is an essential function of this position
  
• Other duties as assigned
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

This job description is intended to outline the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, or requirements associated with the position. Responsibilities may be modified, added, or removed at the discretion of the organization, with or without prior notice, to meet evolving operational needs.

Minimum Qualifications:

Master’s degree in public health or a related field plus one year of professional or technical experience in a grants management, public health, business, or leadership capacity; or Bachelor’s degree with a minimum of two years of professional or technical experience in a public health, grants management, business, or leadership capacity; or an equivalent combination of education and relevant experience that demonstrates the necessary knowledge, skills, and abilities to perform the essential functions of the position.

Applicants must be willing and able to perform all job-related travel normally associated with this position and possess a valid driver’s license.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

Demonstrated ability to plan, coordinate, and manage projects in alignment with grant requirements and agency policies. Proven success in establishing and maintaining effective working relationships with internal and external stakeholders. Strong written and verbal communication skills, with the capacity to interpret, analyze, and resolve complex operational or business challenges. Proficient in Microsoft Office and Office 365 platforms, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Outlook, and other web-based applications.

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present in the office is an essential function of the job.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact