Information Systems Assistant II

Job Description:

Information Systems Assistant II

Description

The Position

Why join the Contra Costa County Clerk-Recorder’s Office?
The Contra Costa County Clerk-Recorder’s Office is located in the heart of downtown Martinez. We pride ourselves on developing innovative programs that allow us to bring our services into communities and to our customers, including performing ceremonies at sites that highlight the County’s landmarks and majestic beauty. Customer service hours are extended on the first and third Thursday of each month to provide the public with additional service times.

The Clerk-Recorder is charged with preserving and maintaining real property records of every parcel in the County in perpetuity - some dating back before Statehood. All vital events (i.e. birth, death, and marriage) occurring in the County are maintained and available pursuant to Code. We operate in a fast-paced, progressive, and diverse environment where customer service is our top priority.

The Department is looking to fill one (1) permanent, full-time vacancy in the position of Information Systems Assistant II.

We are looking for someone who is:

• Reliable
• Able to work independently
• A great problem-solver
• An excellent oral and written communicator
• Self-motivated and task-driven
• Knowledgeable with computer basics, including Microsoft Outlook, Word, and Excel

What you will typically be responsible for:

• Indexing Official Record Documents
• Verifying Official Record Documents
• Indexing Vital Records
• Scanning Official Record Documents
• Scanning Vital Records
• Completing Vital Records Research Using Multiple Databases

A few reasons you might love this job:

• You will work with a team whose common goal is to make sure public records are available and accurate to the public.
• Remote work is available for this position on a rotating basis.
• The County offers excellent benefits and a wonderful retirement plan.
• You will strengthen your knowledge and skills.
• You will work in an environment that fosters support.

A few challenges you might face in this job:

• Data entry is often a high-volume repetitive task requiring focus to maintain accuracy.
• You may be interrupted during times of intense focus to assist others in the office.

Competencies Required:

• Oral Communication: Engaging effectively in dialogue
• Writing: Communicating effectively in writing
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Customer Focus: Attending to the needs and expectations of customers
• Using Technology: Working with electronic hardware and software applications
• Professional & Technical Expertise: Applying technical subject matter to the job
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Mathematical Facility: Performing computations and solving mathematical problems
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Self-Management: Showing personal organization, self-discipline, and dependability
• Adaptability: Responding positively to change and modifying behavior as the situation requires

To view the complete job description, please visit: https://www.governmentjobs.com/careers/contracosta/classspecs/3917

The eligible list for this recruitment may remain in effect for 6 months and may be used to fill vacancies in various departments as they arise.

Minimum Qualifications

Education: Possession of a high school diploma, GED proficiency or high school equivalency certificate.

Experience: Eighteen months of general clerical or data entry experience which included the use of a personal computer or other computer equipment, OR, six months experience in the class of Information Systems Assistant I in Contra Costa County.

Selection Process

Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Multiple-Choice Test: Candidates invited to take the online skills assessment will need access to a computer and the Internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. (Weighted 100%)
Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam.

3. Final Selection Interviews: These will be scheduled by the department once the eligible list is established.

Tentative Dates:

The Multiple Choice exam is tentatively scheduled to take place via computer (remotely): 5/22/2026-5/27/2026



Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Alex Johnson at [email protected]. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 5/13/2026 11:59 PM Pacific

Salary:

$53,461.15 - $64,982.38 Annually