Secretary I, II (LO-104-26E) - SJC

Job Description:

Secretary I, II (LO-104-26E) - SJC

Description

JOB POSTING

NOTICE OF JOB OPPORTUNITY
POSTING #LO-104-26E

SECRETARY I, II


The County Sanitation Districts of Los Angeles County is seeking an organized, customer service-oriented, and motivated professional to join the Wastewater Management Department as a Secretary I/II at the San Jose Creek Water Reclamation Plant in Whittier. This is an excellent opportunity to become part of a collaborative public service organization that plays a vital role in protecting public health and the environment for millions of residents across Los Angeles County. In this role, you will serve as a key member of the section by coordinating administrative operations, supporting technical and management staff, preparing reports and correspondence, organizing meetings and projects, and helping maintain efficient office operations. The ideal candidate is detail-oriented, adaptable, and enjoys working in a fast-paced team environment while providing high-quality administrative support. The Sanitation Districts offer meaningful work, opportunities for growth and development, and a supportive workplace committed to serving the community through innovation and environmental stewardship.

LOCATION:
WASTEWATER MANAGEMENT DEPARTMENT, WATER RECLAMATION PLANTS SECTION, SAN JOSE CREEK, WHITTIER

ESSENTIAL FUNCTIONS:
To lead the administrative functions of the section; to perform secretarial work involving the organization, coordination and facilitation of the section's administrative and technical projects; to accomplish clerical tasks involving office systems and procedures; to train and delegate work to subordinate and clerical staff; and to compile data and prepare reports utilizing advanced word processing and related software.

JOB SUMMARY:

Under the immediate supervision of the Section Manager, the incumbent:

• Leads the administrative functions of the WRP Section
• Facilitates and coordinates administrative tasks between groups and departments
• Works cooperatively and effectively with other groups and departments to efficiently complete administrative work
• Performs complex secretarial work
• Coordinates and maintains office procedures and systems
• Accomplishes administrative details
• Types final versions of letters, reports, charts, forms, and rosters from notes, drafts, verbal directions, or written instructions
• Organizes and prepares information for letters and reports
• Generates draft agenda items and coordinates such agenda items with the Department Administrative Secretary and other sections/departments as needed
• Provides timekeeping support
• Answers the telephone, greets visitors, takes messages, and provides information
• Routes correspondence
• Sorts and logs incoming and outgoing mail
• Independently composes routine correspondence
• Creates and maintains office files and records
• Schedules and arranges training, appointments, and meetings
• Makes travel arrangements
• Trains and delegates work to subordinate clerical staff.
• Operates office equipment such as fax machines and document copying equipment
• Utilizes word processing, spreadsheet, and database programs
• Prepares and organizes documents using advanced features in Word, Adobe Acrobat Professional, Excel, DM5, WAM, and other office management software
• Coordinates petty purchases, requisitions, and petty cash transactions for the section
• Provides back-up to the Department Administrative Secretary, when necessary
• Performs related duties as required.

This position may be filled at either level:

• SECRETARY I is the first-working level class in which incumbents learn a variety of office systems and procedures.
• SECRETARY II is the journey level class in which incumbents accomplish a wide variety of office processes with proficiency and independence.

MINIMUM QUALIFICATIONS

Candidates must possess:

For SECRETARY I:

• One (1) year of experience in the County Sanitation Districts of Los Angeles County performing the duties at or above the Office Assistant I level, OR
• Two (2) years of experience in stenographic or clerical work;

For SECRETARY II:

• One (1) year of experience in the County Sanitation Districts of Los Angeles performing secretarial and clerical duties of a Secretary I or Senior Office Assistant

For BOTH LEVELS: Satisfactory completion of college level business, secretarial or clerical course work may be substituted on a year-for-year basis for up to one year of the required experience.

DESIRABLE QUALIFICATIONS :
Highly proficient using Word, Adobe Acrobat Professional, Excel, DMS, WAM and other office management software.

EXAMPLES OF ASSESSMENT CRITERIA

The competitive selection process may cover:

Knowledge of :

• Office administration methods, procedures and systems
• English grammar, spelling, proofreading, vocabulary, arithmetic, letter writing, telephone etiquette
• Business letter and report composition and editing
• Record control principles and filing systems

Ability to :

• Type 50 words per minute with a maximum 10% error rate
• Interpret and apply administrative rules, procedures and policies
• Perform word processing operations with full proficiency utilizing a desktop computer
• Prioritize and coordinate office procedures
• Keep records
• Independently compose and prepare correspondence
• Edit and correct written materials
• Train clerical support staff
• Maintain departmental files and records

ADDITIONAL INFORMATION

SELECTION PROCESS:

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a written test, which includes a typing assessment, weighted at 50% and an interview weighted at 50% and will be the same for all qualified applicants.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written exam is tentatively scheduled for Saturday, May 30.
• Candidates will be notified of their results in the selection process by Human Resources via Neogov.

TO APPLY :

Please apply online at governmentjobs.com within this application period. By using the online application system, you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application . Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery, add [email protected] to your contact list.

NOTE: The individual(s) recommended for hire must undergo an employment verification/reference check, DMV report, and a drug test.

For questions regarding this recruitment, please contact Lauren Ortega at [email protected] .

As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources, please visit the following video: Converting Waste into Resources

RETIREMENT

• CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 24/25 fiscal year). Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage.

• DEFERRED COMP MATCH: For some bargaining units, the Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits.

COMPENSATION

Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements.

HEALTH INSURANCE

• MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2026, the Districts contribute $2,417.99 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage.

• DENTAL: Districts paid. Employees can choose from prepaid and indemnity dental plans. The Districts pay the full premium for employee and dependent coverage. The indemnity dental plan will has an annual in network maximum of $1,750, and an out of network maximum of $1,000.

• VISION: Employee paid.

• LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates.

LEAVE TIME

• VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year.

• SICK LEAVE : Eight hours of full-pay sick leave per month.

• PERSONAL LEAVE: Employees may use up to 24 hours per calendar year from current sick leave for personal reasons. Some bargaining units allow up to 40 hours per calendar year from current sick leave for personal reasons.

• PAID PARENTAL LEAVE: Employees may use up to 80 hours of paid parental leave for each birth, foster placement and/or adoption (regardless of the number of children involved) as determined by the parental leave policy.

HOLIDAYS
13 paid holidays and one-half paid holiday depending on the employee's work schedule.

TUITION REIMBURSEMENT
Employees may be eligible for tuition reimbursement for approved accredited course work.

STUDENT LOAN PAYMENT REIMBURSEMENT
For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000.

WORK ENVIRONMENT & OTHER BENEFITS

• A rewarding career contributing to society and the environment.
• Flexible work schedules (e.g. 9/80 schedule) depending on the worksite.
• Clear policies and procedures.
• Health and safety programs.
• Carpool opportunities with monetary incentives depending on the worksite.

More detailed benefits information can be found here: Districts Benefits

NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice.

Updated January 2, 2026

Closing Date/Time: 5/20/2026 11:59 PM Pacific

Salary:

$5,281.00 - $7,311.00 Monthly