Assistant Director of Operations (Administrator I, Range 1) - Campus Recreation

Job Description:

Assistant Director of Operations (Administrator I, Range 1) - Campus Recreation

Description

**Hiring preference given to Internal Applicants**

Working Title

Assistant Director of Operations

Administrator Level (for MPP positions only)

This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Director of Campus Recreation.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Campus Recreation

Appointment Type

At-Will

Time Base

Full-Time (1.0)

Work Schedule

Dates and times to be arranged with supervisor.

Anticipated Hiring Range

$6,667.00 - $7,084.00 Per Month ($80,004.00- $85,008.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Director of Campus Recreation, the Assistant Director of Operations serves as the lead operations and facilities administrator for the Mashouf Wellness Center and supports operational oversight of additional campus recreation facilities, including the Gymnasium and outdoor recreation spaces. The position provides leadership and administrative oversight for facility operations, risk management, sustainability initiatives, assessment practices, space utilization, and operational planning in support of
Campus Recreation programs and services.

As a member of the Campus Recreation leadership team, the incumbent is responsible for personnel management, operational planning, budget oversight, facility coordination, and the development and implementation of operational policies and procedures. The position supervises professional and student staff supporting facilities management, operations, memberships, reservations, marketing, and outreach functions.

The Assistant Director of Operations collaborates with campus departments, external partners, and vendors to support safe, efficient, and student-centered recreation operations aligned with the mission and strategic priorities of San Francisco State University, Student Affairs & Enrollment Management, the Division of Student Life, and Campus Recreation.

Position Information

Leadership & Personnel Management

• Supervise professional and student staff supporting recreation facility operations and services.
• Manage personnel-related functions including recruitment, hiring, onboarding, scheduling, training, performance management, employee engagement, corrective action, and separation processes in accordance with University, CSU, and collective bargaining policies and procedures.
• Provide leadership, direction, and operational oversight to staff supporting facilities management, memberships, reservations, customer service, outreach, and daily operations.
• Develop and implement staff training, operational procedures, and professional development initiatives to support effective operations, risk management, and customer service standards.
• Collaborate with Human Resources and campus partners regarding personnel administration, labor relations matters, operational risk management, and workplace practices impacting departmental operations.
• Promote an inclusive, collaborative, and service-oriented work environment

Budget & Administrative Oversight

• Manage operational and expense budgets for functional areas within the Mashouf Wellness Center and assigned recreation facilities
• Coordinate capital improvement projects, facility repairs, renovations, and operational enhancement initiatives in collaboration with Facilities Services and campus partners.
  
• Oversee procurement, purchasing, and contract coordination related to facility operations, equipment, supplies, and operational resources.
  
• Monitor expenditures and support long-range operational planning to ensure efficient and sustainable use of departmental resources.
  
• Research and recommend fiscally responsible and environmentally sustainable operational practices, products, and equipment.
  

Facilities & Operations Management

• Provide operational oversight for the Mashouf Wellness Center and associated campus recreation facilities, including indoor and outdoor recreation spaces.
• Coordinate preventative maintenance activities for recreation and fitness equipment in collaboration with Facilities Services, vendors, and maintenance personnel.
• Serve as liaison with Facilities Services, campus departments, external partners, vendors, and regulatory entities regarding facility operations, maintenance coordination, operational improvements, access needs, and operational compliance requirements.
• Oversee operational logistics including equipment management, inventory control, facility access, space utilization, event support, and facility readiness.
• Monitor facility conditions and coordinate repair, replacement, and maintenance of operational equipment, furnishings, and recreation assets.
• Develop, implement, and monitor operational policies, procedures, and standard operating practices to support safe, effective, and efficient facility operations.
• Coordinate operational technology and audio-visual support for departmental programs, meetings, and events as needed.
• Support operational planning and coordination for programs, events, external partnerships, facility usage activities, and large-scale recreation operations.

Risk Management, Safety & Compliance

• Develop, implement, and monitor risk management and safety practices for recreation facilities, programs, and operations.
• Ensure compliance with applicable federal, state, CSU, and University safety regulations, policies, operational standards, and risk management practices.
• Participate in University emergency preparedness, emergency operations, and safety committee activities.
• Assist in coordinating departmental emergency response operations and serve as a departmental liaison during emergency preparedness activities and facility-related incidents.
• Oversee operational compliance related to recreation equipment, climbing wall operations, inspections, permits, certifications, and safety requirements.

Sustainability, Outreach & Strategic Initiatives

• Support sustainability initiatives and operational practices aligned with departmental and campus sustainability goals and LEED standards.
• Collaborate with marketing and outreach staff to support communication of departmental programs, operations, and sustainability initiatives.
• Support and coordinate operational communications related to facility operations, recreation programs, events, website content, and departmental services to ensure information is accurate, current, and aligned with University communication standards.
• Support assessment, reporting, and continuous improvement initiatives related to recreation operations, facility effectiveness, and service delivery.
• Collaborate with campus and community partners to support student engagement, facility operations, and departmental strategic initiatives.

Minimum Qualifications

• Master’s degree in Recreation Administration, Sports Administration, Educational Leadership, Higher Education, Business Administration, Public Administration, or a related field.
• Minimum of five (5) years of progressively responsible professional experience in recreation operations, facilities management, student affairs, athletics, event operations, or a related field.
• Demonstrated knowledge of facility operations, maintenance coordination, risk management, safety compliance, and operational practices within a recreation, sports, higher education, or similar environment.
• Demonstrated experience planning, implementing, supervising, and evaluating operational programs, projects, services, or initiatives in accordance with applicable policies, regulations, and operational standards.
• Demonstrated supervisory and personnel management experience, including recruitment, training, scheduling, performance management, and employee development.
• Working knowledge of NIRSA Strategic Values and Core Competencies and their application within collegiate recreation operations.
• Demonstrated ability to establish and maintain effective working relationships with students, faculty, staff, vendors, and community partners.
• Strong organizational, administrative, problem-solving, and communication skills.
• Demonstrated ability to work effectively and respectfully in a culturally diverse and inclusive.

Preferred Qualifications

• Experience managing collegiate recreation, wellness, athletics, or sports facilities.
• Experience overseeing full-time/career staff within a unionized or higher education environment.
• Knowledge of the LEED rating system and sustainable operational practices.
• Experience supporting student engagement, student leadership development, and student success initiatives through recreation or student life programming.
• Experience coordinating capital projects, operational renovations, or large-scale facility improvement initiatives.
• Certification in American Red Cross Adult First Aid/CPR/AED or equivalent.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

**Hiring preference given to Internal Applicants**

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Jun 22 2026 Pacific Daylight Time
Applications close: