Special Events Staff

Job Description:

Special Events Staff

Description

Description

SPECIAL EVENTS STAFF

(Recreation Assistant - Job Code 9325)

Hours: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30).

THE POSITION
The City of Sunnyvale is seeking self-motivated, energetic, responsible individuals interested working special events operated by the Library and Recreation Services Department. In this role, individuals will help set up and take down events and work the events while giving great customer service to the public. The work schedule is based on the events that are coming up, with 5 to 20 hours available for each event.

Essential Job Functions

May include, but are not limited to, the following:

• Follow event plan and execute assigned duties effectively and efficiently
• Responsible for set up and tear down of overall event
• Monitor or manage interactive event areas such as arts & crafts station, games, sports and activities
• Oversee event participants ensuring that proper safety measures are being followed
• Assist Event Coordinator with day of duties and support where needed
• Collect equipment after the event and properly store away the items
• Attend assigned special events throughout the city to observe and document event operations on a post-event survey
• Perform related work as required
  

WORKING CONDITIONS
Position requires regular sitting, standing, walking, reaching, kneeling, bending, squatting and stooping in the performance of activities. The position also requires grasping, repetitive hand movement and fine coordination. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing personal customer service. The need to lift, drag and push, pull objects weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

• The minimum age is 16
• Availability to work evenings and weekends
  
  

License/Certificates:
Possession and continued maintenance of a valid class C California driver's license and a safe driving record or the ability to supply alternative transportation as approved by the hiring authority.

DESIRABLE QUALIFICATIONS

• Bilingual in Spanish, Mandarin or Farsi
• Ability to follow oral and written instructions
• Ability to work independently in the absence of supervision or in a team with other staff
• Be able to work evenings and weekends is mandatory
• Experience working directly with the public in a recreation, hospitality or education setting
• Experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)

Application and Selection Process

APPLICATION INSTRUCTIONS & PROCESS
The application submitted must meet the minimum qualifications listed in the job description in order to move forward in the recruitment process with the City of Sunnyvale. The information provided in the Work Experience, Education, and Certificates/Licenses sections of the application will be used to determine if the application meets the minimum qualifications. A resume, employment history provided elsewhere in the application, or other attachments will not be accepted in lieu of the completed application.

Note: The minimum qualifications for experience are based on full-time experience (40 hours per week). Experience included in the Work Experience section of the application is calculated to the full-time equivalent (hours are pro-rated if less than 40 hours/week). Volunteer experience is not considered qualifying experience.
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources as soon as possible as this job posting may close without notice.

SELECTION PROCESS:
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Individuals with the best match to the position will be invited to participate in an interview. Candidates who pass the interview will be invited to attend a camp assessment day to assist with program assignments.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand at [email protected] or 408-730-3015 for application status.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

ADDITIONAL INFORMATION
For more information regarding this employment opportunity, contact Rene Huerta, Recreation Services Coordinator 2, at 408-730-7357 or by email to [email protected]. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email:
[email protected].

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or [email protected] .

No City benefits are offered with this Temporary Position.

Closing Date/Time: Continuous

Salary:

$19.50 - $22.70 Hourly