College Operations Administrative Analyst (AA/S EI)

Job Description:

College Operations Administrative Analyst (AA/S EI)

Description

• • Position Summary
  • Full-time position available on or after September 1, 2026, for College of Education, Kinesiology and Social Work.
    This position’s responsibilities are carried out under general direction. The incumbent is responsible for performing the full range of administrative and analytical work related to program and policy research, analysis, development, evaluation, reporting, and operational and fiscal support for the College of Education, Kinesiology and Social Work. The position independently coordinates and performs complex administrative assignments supporting college operations, accreditation activities, partnership activities, personnel and fiscal processes, and program administration, and serves as a liaison among faculty, staff, university offices, and external partners.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Administer assigned programs, including conducting program and policy research, analysis, reporting, and evaluation.
    • Review program workflows and recommend procedural improvements.
    • Develop and maintain program documentation, guidelines, and internal procedures.
    • Monitor program compliance with institutional requirements, regulations, and accreditation standards.
    • Coordinate program activities, including annual or cyclical processes (e.g., reviews, renewals, reporting cycles), with campus and external partners.
    • Conduct program reviews; analyze trends and prepare summaries, reports, and recommendations.
    • Organize and facilitate staff meetings, trainings, and events.
    • Coordinate communications related to program updates, changes, and initiatives.
    • Manage requests requiring dean-level review; coordinate routing, documentation, and follow-up with HR and Budget offices.
    • Ensure timely processing of personnel, fiscal, and programmatic actions; track status and ensure completion.
    • Serve as liaison with the college budget office on travel, purchasing, and related requests; assist with financial documentation and basic fiscal analysis.
    • Conduct market research and environmental scans to support program development, assessment, and operational decision-making.
    • Assist with facilities coordination, including identifying needs and working with campus units on space and operational issues.
    • Coordinate college publications and website content updates to support program visibility and communications.
    • Analyze operational and fiscal data to support planning, reporting, and decision-making.
    • Prepare reports, summaries, and analytical materials for management review.
    • Perform administrative specialty work, including HR coordination, contract tracking, and systems support.
    • Coordinate administrative projects involving multiple functional areas and stakeholders.
    • Identify operational inefficiencies and recommend process improvements.
    • Coordinate day-to-day college operations and provide lead work direction to administrative staff.
    • Coordinate workflows across functions to ensure efficiency and compliance with university policies.
    • Develop, document, and implement operational procedures aligned with established college goals and policies.
    • Serve as a resource for interpreting university and college policies and procedures.
    • Oversee data management systems; ensure data integrity, reporting accuracy, and accessibility.
    • Develop reports and analyze trends to support planning, accreditation, and operational improvements.
    • Represent the college in meetings and coordinate with internal and external stakeholders
    • Research and interpret policies and procedures to support consistent application.
    • Develop and update procedural documentation and guidance materials.
    • Participate in administrative system updates, testing, and process improvement efforts.
    • Translate policy changes into operational procedures and workflow guidance.
    • Coordinate communications and training related to policy, process, or system changes.
    • Develop presentations and materials to support communication and knowledge sharing.
    • Provide training and guidance to administrative staff on processes and systems.
    • Serve as a point of contact for policy and procedural clarification.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Bachelor's degree and/or equivalent training.
    Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
    
  • Preferred Qualifications
  • • Three (3) years of related program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related experience.
    • Bachelor degree in business administration, public administration, or a related field.
    • Prior experience in a CSU or higher education setting.
    • Experience with purchasing, travel, hospitality, processes.
    • Experience with HR processes, guidelines and procedures.
    • Experience coordinating with external partners (e.g., PK-12, community colleges, Extended Education).
    • Experience planning and coordinating meetings, trainings, or events.
    • Experience with website content management, publications, or communications.
    • Experience with budget tracking, financial coordination, or working with a grants office.
  • Knowledge, Skills, Abilities
  • • General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods.
    • Knowledge of and ability to apply fundamental concepts.
    • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
    • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
    • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
    • Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
    • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
    • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
    • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
    • Ability to anticipate problems and address them proactively.
    • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
    • Ability to compile, write, and present reports related to program or administrative specialty.
    • Ability to train others on new skills and procedures and provide lead work direction.
    • A background check (which may include fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated starting salary will be $5,274.00 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $5,274.00 - $7,684.00 per month.)
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  • Application Deadline
  • July 22,2026; SCREENING TO BEGIN ON OR AFTER July 23, 2026 (Applications received after the screening date will be considered at the discretion of the university.)
    
    
  • Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Jul 09 2026 Pacific Daylight Time
Applications close: Jul 22 2026 Pacific Daylight Time