Deputy Clerk I

Job Description:

Deputy Clerk I

Description

Join Missoula County in making a meaningful impact, where your work supports our vibrant community, promotes public service, and contributes to a better future for all.

Job Description:

RATE OF PAY: $23.679 per hour

DEPARTMENT: CLERK OF DISTRICT COURT

JOB STATUS: REGULAR, FULL-TIME

BARGAINING UNIT: MFPE - Federation of Missoula County Employees

CLOSING DATE: JULY 24, 2026

TO APPLY:

• Please include with a complete application the following attachments: A letter of interest, and the results of a Montana Job Service General E-Skills typing test. Please call Laurie Dunagan, or Marilyn Smith at 406-728-7060 and they will e-mail you the link to the test.
• Please attach a printed version of your test results that show your wpm (words per minute) score.
• Typing tests from other agencies/companies will not be accepted. Links to typing test results will not be accepted.
• Complete job description available upon request to the Department of Human Resources.

DEFINITION : Performs a wide variety of complex administrative duties as a Deputy of the Clerk of District Court to process and maintain the records of the Montana Fourth Judicial District Court.

ESSENTIAL DUTIES :Provides exceptional customer service to the public, county personnel, judicial staff, attorneys, and other agencies via phone, email, or in person. Receives and reviews case files and pleadings for sufficiency and compliance with Montana Uniform District Court Rules, Montana Rules of Civil Procedure, Montana Supreme Court's Temporary Electronic Filing Rules and local court rules. Applies legal protocol and technical expertise to determine the appropriate case type, subtype, and filing fee for all new cases. Determines additional filing requirements, generates, and issues appropriate orders. Uses strict case management guidelines to determine necessary judicial action on incoming pleadings. Ensures proper and efficient service of all court orders, judgments, and other correspondence to parties and attorneys. Determines the applicability of sentence review statutes and prepares documents for incarcerated inmates. Coordinates the timely review of emergent requests for protection orders and warrants with Judges. Ensures timely delivery to the Sheriff's Department of all signed protection orders and warrants for enforcement. Performs duties related to jury selection in strict compliance with state law. Executes computerized selection of possible jurors, prepares and mails juror summonses, tracks juror responses, and arranges service of summons as needed. Coordinates excusal requests with judicial staff. Assists with juror check-in. Updates and maintains juror records and compiles jury related statistics. Receives, documents, and receipts payments for court fees, fines, bail, and penalties. Creates trust accounts pursuant to court orders. Provides information on account balances as requested. Reviews and verifies accuracy of marriage license applications in accordance with Montana law. Issues and records marriage licenses and declarations of marriage. Gathers vital statistical information for submission to State agencies including: marriage licenses, divorce, and annulment statistics, and certificates of adoption. Assist with a high volumes of telephone calls, public inquires, electronic, and mail correspondence with extreme proficiency and attention to detail. Responds to inquiries from the public, attorneys, and other agencies by researching records and historical registers. Routinely produces professional correspondence with judges, attorneys, county departments, and government agencies. Ensures the confidentiality of sealed records and proceedings. Administers oaths and performs notarial acts.

MINIMUM QUALIFICATIONS : High school graduation or GED. Documentation of training in legal terminology and documents, or certification as a legal secretary or paralegal is preferred.One year of customer service required.

PHYSICAL/ENVIRONMENTAL DEMANDS: Employee commonly remains in an office or courtroom setting, usually sitting at a computer terminal. Involves occasional travel to remote hearing sites, (ex: Providence Center). Requires occasional work after regular business hours, on holidays or on weekends. Involves exposure to incarcerated individuals and may involve exposure to angry or hostile behavior. Requires the ability to climb step ladders. Requires the strength to lift books and boxes of files (20#).

Additional Job Description:

TO APPLY:

• Please include with a complete application the following attachments: A letter of interest, and the results of a Montana Job Service General E-Skills typing test. Please call Laurie Dunagan, or Marilyn Smith at 406-728-7060 and they will e-mail you the link to the test.
• Please attach a printed version of your test results that show your wpm (words per minute) score.
• Typing tests from other agencies/companies will not be accepted. Links to typing test results will not be accepted.
• Complete job description available upon request to the Department of Human Resources.

As a Missoula County employee, you will be a part of a team that is committed to positively impacting the community.

Missoula County is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or military status