Manager I, Inventory Control - Austin Facilities Management

Job Description:

Manager I, Inventory Control - Austin Facilities Management

Description

About This Position

Austin Facilities Management (AFM) is seeking an Inventory Control Manager I to plan, direct, and manage the department's materials and inventory operations, including surplus inventory, uniform inventory and procurement, fleet inventory coordination, and citywide mail room services that receive and deliver mail for the entire City of Austin government. This position supervises a team of 4-6 staff members, including mail room personnel, and is responsible for developing strategies that optimize inventory levels, manage vendor and contract relationships, and ensure efficient service delivery to every City department and employee who relies on AFM's support functions.

The ideal candidate will bring strong inventory management expertise, budget and contract oversight experience, and proven supervisory skills to lead a multi-functional team through competing priorities and daily operational demands. In this role, you will lead the implementation of 5S methodology to improve workspace organization across AFM facilities, manage a $100,000+ operational budget, oversee uniform procurement contracts, and develop the systems and processes that keep materials moving efficiently across the City. This is an opportunity to build and lead a team that plays a foundational role in supporting AFM's mission: "We Maintain the Places Where Great Work Happens."

Job Description:

Manager I, Inventory Control

Purpose:

Under general direction, this position plans, directs, and manages the programs, activities, and personnel engaged in materials and inventory management, including developing and implementing strategies to manage departmental inventory operations, scheduling and coordination, inventory management and purchasing.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops and implements strategies to manage departmental inventory operations by initiating reviews of internal and external processes, identifying problem areas, and establishing action plans for improvement; directs reviews of inventory levels to maximize return on investment and materials availability; ensures the transfer of assets into inventory and coordinates with stakeholders to meet requirements.
  
• Develops and implements strategies to manage the timely procurement, use, and disposition of materials; initiates stakeholder meetings to ensure understanding of priorities and to identify shortfalls that could impact departmental mission; and reviews and implements new material standards.
  
• Oversees the development of new contracts to include researching purchase history and product information; coordinating and compiling requirements; developing specifications/scopes of work, effective terms and conditions, and contractor performance measurements; managing contractor and vendor performance for compliance with contract terms and conditions; and resolving or leading the resolution of contract issues.
  
• Develops business cases for new mission changes by evaluating new customer requirements, determining resources needed, validating costs, creating supporting documentation, and presenting a business plan to support increased requirements.
  
• Manages evaluation of new inventory management systems and enhancement of existing systems by identifying deficiencies in existing systems, providing supporting documentation for new systems, coordinating needs, presenting requirements to stakeholders, and participating on internal team to review and test new systems.
  
• Prepares annual budget, initiates purchase requests, schedules expenditures, analyzes variances, and initiates corrective actions. Monitors and ensures section operates efficiently within appropriated budget.
  
• Oversees staff management of inventory investment which may include an annual physical inventory; customer participation and validation of items; submission of findings to departmental financial management for appropriate action; identification of items for disposition.
  

Responsibilities - Supervisor and/or Leadership Exercised:

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control techniques, procedures, and systems.
  
• Knowledge of fiscal planning and budget preparation.
  
• Knowledge of leadership, supervisory and managerial techniques, and principles.
  
• Knowledge of purchasing and contracting.
  
• Skill in oral and written communication.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing.
  
• Skill in using computers and related software applications.
  
• Skill in handling multiple tasks and prioritizing.
  
• Ability to use conflict resolution.
  
• Ability to work with frequent interruptions and changes in priorities.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  
• Ability to perform detailed work in an accurate and organized manner.
  
• Ability to lead, manage, and train a multi-disciplinary workforce.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the area supported, plus five (5) years of related experience, including two (2) years of experience which were in a supervisory or management capacity.
  
• Experience may substitute for education up to the maximum of four (4) years.
  
• Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of experience.
  

Licenses and Certifications Required:

• Valid Texas Class C Driver License, if required for the position.
  
• Legally mandated training must be completed within one (1) year of employment, if required for the position.
  

Preferred Qualifications:

• Experience developing or implementing inventory management strategies, such as stock levels, reorder points, or safety stock.
  

• Experience supervising or leading a team, preferably in a warehouse, inventory, or materials management environment.
  

• Experience managing a budget and overseeing vendor/contractor relationships, including contract specifications and performance evaluation.
  

• Experience implementing 5S or a similar lean/organizational methodology.
  

Notes to Candidate:

Please note that the Department may close the job posting at any time after seven (7) days.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days and Hours:

Monday through Friday; 7:30 a.m. to 4:30 p.m.
Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required. This is a non-exempt level position.

Work Location: 411 Chicon St, Austin, TX 78702

Salary Range: $71,630.00 to $90,980.00

This position may require an assessment.

A resume and cover letter are required for consideration.

Important Application Information - City of Austin

The City of Austin employment application is an official document. Incomplete applications will not be considered. A detailed and complete employment application is required to evaluate your qualifications and determine your salary if you are selected for the position.

Application Requirements:

• List your complete employment history, including job titles, employment dates, number of employees supervised (if applicable), and detailed job duties and responsibilities descriptions.
  
• Do not use statements such as “see resume” or “see LinkedIn profile.”
  
• Resumes will not substitute for a complete application and will not be used to determine qualifications or salary.
  
• A resume and cover letter is required and should describe your interest in the position and highlight relevant experience.
  
• All responses to supplemental questions must be supported by information in your application.
  
• No changes will be accepted after the job posting closes.
  

If you are Selected as a Top Candidate:

• We will verify your employment history, professional references, and education (including high school, undergraduate, and/or graduate degrees).
  
• Proof of education from an accredited institution, verification of professional licenses or certifications, and a copy of your DD-214 (if claiming veteran’s preference) may be requested directly from the issuing institution or accrediting authority.
  
• Verification of foreign education credentials through a recognized third-party evaluation service and confirmation of accreditation status with the issuing institution and its accrediting body. Providing unofficial credentials during the application process is recommended to support meeting minimum qualifications. A formal and official verification process will be required before the offer extension step if you are selected for the offer.
  

Driving Requirement (if applicable):

• This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.
  
• External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months).
  

Travel:

• If the position requires travel, you must meet City of Austin's Driver Record Evaluation (DRE) requisite standards, Otherwise, you are responsible for transportation to and from multiple job sites as needed.
  

Essential/Critical Employee Designation:

• Some positions are designated as Critical or Essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.
  

Work Conditions:

• Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments.
  
• A skills assessment may be required as part of the hiring process.
  

Veteran Preference:

• Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.
  

Internal Candidates - Good Standing Policy.

Background Check:

• A criminal background check may be required, depending on the responsibilities of the position.
  

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JOIN THE CITY OF AUSTIN TEAM



At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued, and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-08-31