Account Clerk I, II - Purchasing (AA-197-26E) WHITTIER

Job Description:

Account Clerk I, II - Purchasing (AA-197-26E) WHITTIER

Description

JOB POSTING

NOTICE OF EXTERNAL JOB OPPORTUNITY

POSTING #AA-197-26E

ACCOUNT CLERK I, II



LOCATION: FINANCIAL MANAGEMENT DEPARTMENT, PURCHASING AND RISK MANAGEMENT SECTION, JOINT ADMINISTRATION OFFICE, WHITTIER

About Los Angeles County Sanitation Districts (LACSD): At the Los Angeles County Sanitation Districts, we’re committed to protecting public health and the environment through innovative wastewater and solid waste management solutions. Our mission—Converting Waste into Resources—drives everything we do, from renewable energy to recycling programs to infrastructure that serves over 5 million people across Los Angeles County.

About Our Team: The Accounts Payable team supports the Districts' operations by ensuring invoices and other payment requests are reviewed, processed, and recorded accurately and on time. The team works closely with vendors and departments throughout the Districts to support payment processing, maintain accurate records, and address routine accounts payable needs. Because Accounts Payable works with teams across the organization, team members gain broad exposure to the Districts' financial processes and day-to-day operations.

NOTE:

• This position is eligible for Telework and/or the 9/80 work schedule upon successful completion of probationary period, in accordance with Districts' policy.
  
  

ESSENTIAL FUNCTIONS: To perform routine and difficult accounting clerical work involved in preparing, maintaining and processing financial and statistical records; and to prepare, process or audit purchase orders, invoices and warrants.

JOB SUMMARY: T he major responsibilities are listed below. For a full list, please see the job description.

Under the general supervision of the Supervisor of Accounts Payable, the incumbent will:

• Process invoices for payment to ensure accurate and timely vendor payments by reviewing invoices for arithmetic and accounting accuracy, verifying accounting charges and required supporting documentation, performing three-way matching, identifying and correcting invoice irregularities, and posting invoice-related entries through accounts payable systems and procedures.
• Monitor open and pending invoices to meet payment deadlines and prevent processing delays by reviewing invoice status and following up with field and departmental staff to obtain required receivers, approvals, and status updates.
• Reconcile vendor accounts and purchase order balances to maintain accurate financial records and identify unresolved obligations by comparing vendor statements to Districts records, researching outstanding balances and unpaid receipts, and coordinating resolution of outstanding items needed to close purchase orders.
• Resolve invoice, payment, and account inquiries to support accurate processing and responsive customer service by researching financial records and coordinating with vendors, Purchasing staff, other agencies, and departmental personnel to address discrepancies and complete transactions.
• Maintain financial and statistical records to support accurate accounts payable processing and recordkeeping by assembling, tabulating, checking, calculating, posting, and filing numerical data and related financial records using financial systems, spreadsheets, and standard office equipment.

This job may be filled at either level.

ACCOUNT CLERK I: This is the entry-level class of the series. Incumbents perform the less complex financial recordkeeping duties.

ACCOUNT CLERK II: This is the journey level class of the series. Incumbents perform accounting clerical duties related to the preparation and maintenance of moderately complex financial and statistical records.

MINIMUM QUALIFICATIONS

Applicants must possess all of the following:

For ACCOUNT CLERK I:

• One (1) year of clerical experience involving financial responsibility for preparing or updating numerical data or records.
  

For ACCOUNT CLERK II:

• One (1) year of experience in the County Sanitation Districts of Los Angeles County performing the duties of an Account Clerk I; OR
  
• Two (2) years of increasingly responsible experience in numerical or financial recordkeeping.
  

DESIRABLE QUALIFICATIONS:

• Experience performing high-volume accounts payable processing, three-way matching, vendor payments and resolution of invoice discrepancies
  
• Experience with procure-to-pay processes, including purchase orders, receivers, three-way matching, invoice approvals, and resolving payment discrepancies
  
• Experience reconciling vendor statements and researching outstanding balances, unpaid receipts, or other account discrepancies
  
• Experience using Oracle WAM and Oracle EBS software, or comparable enterprise financial/ERP systems
  
• Experience using Microsoft Excel and other computer applications to maintain, review, and reconcile financial records and data
  
• Experience performing high-volume numeric data entry using a 10-key keypad or similar numeric-entry method
  

EXAMPLES OF ASSESSMENT CRITERIA

For BOTH LEVELS, the competitive selection process may cover:

Knowledge of:

• Accounts payable and procure-to-pay principles and procedures
  
• Financial recordkeeping and reconciliation practices
  
• Basic arithmetic and numerical concepts used in financial transactions and recordkeeping
  
• Computer applications and financial systems used to process, maintain, and review financial information
  

Ability to :

• Accurately review, process, and maintain invoices and financial records
  
• Perform accurate arithmetic calculations and compare numerical or financial information
  
• Research, reconcile, and resolve invoice, vendor account, and financial-record discrepancies
  
• Learn, interpret, and apply accounts payable and financial recordkeeping procedures, policies, and system requirements
  
• Use computers, financial systems, spreadsheets, and numeric-entry tools
  
• Organize, prioritize, and complete a high volume of detailed financial transactions
  
• Communicate clearly and professionally and maintain effective working relationships
  

ADDITIONAL INFORMATION

SELECTION PROCESS :

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process consists of a written test weighted at 30% and an interview weighted at 70% and will be the same for all qualified applicants.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written test is tentatively scheduled for Thursday, September 24, 2026.
• The interviews are tentatively scheduled for the week of September 28, 2026.

TO APPLY:

Please apply online at www.lacsd.or g within the application period. Resumes will not be accepted in lieu of a completed LACSD Employment application. Check your e-mail regularly throughout the recruitment process as notifications are sent via e-mail. Please make sure that your registered e-mail address is accurate and current. To ensure proper delivery add [email protected] to your contact list.

NOTE: The individual(s) recommended for hire must undergo a reference check, background check, DMV report, pre-employment physical and drug test.

To learn more about how the Sanitation Districts convert waste into resources, please visit the following video: Converting Waste into Resources .

For more information regarding this recruitment, please contact Antonio Archuleta at [email protected] .

As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

RETIREMENT

• CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 24/25 fiscal year). Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage.

• DEFERRED COMP MATCH: For some bargaining units, the Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits.

COMPENSATION

Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements.

HEALTH INSURANCE

• MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2026, the Districts contribute $2,417.99 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage.

• DENTAL: Districts paid. Employees can choose from prepaid and indemnity dental plans. The Districts pay the full premium for employee and dependent coverage. The indemnity dental plan will has an annual in network maximum of $1,750, and an out of network maximum of $1,000.

• VISION: Employee paid.

• LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates.

LEAVE TIME

• VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year.

• SICK LEAVE : Eight hours of full-pay sick leave per month.

• PERSONAL LEAVE: Employees may use up to 24 hours per calendar year from current sick leave for personal reasons. Some bargaining units allow up to 40 hours per calendar year from current sick leave for personal reasons.

• PAID PARENTAL LEAVE: Employees may use up to 80 hours of paid parental leave for each birth, foster placement and/or adoption (regardless of the number of children involved) as determined by the parental leave policy.

HOLIDAYS
13 paid holidays and one-half paid holiday depending on the employee's work schedule.

TUITION REIMBURSEMENT
Employees may be eligible for tuition reimbursement for approved accredited course work.

STUDENT LOAN PAYMENT REIMBURSEMENT
For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000.

WORK ENVIRONMENT & OTHER BENEFITS

• A rewarding career contributing to society and the environment.
• Flexible work schedules (e.g. 9/80 schedule) depending on the worksite.
• Clear policies and procedures.
• Health and safety programs.
• Carpool opportunities with monetary incentives depending on the worksite.

More detailed benefits information can be found here: Districts Benefits

NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice.

Updated January 2, 2026

Closing Date/Time: 9/16/2026 11:59 PM Pacific

Salary:

$59,580.00 - $79,500.00 Annually