Business Process Specialist (Austin Housing)

Job Description:

Business Process Specialist (Austin Housing)

Description

About This Position

Austin Housing is seeking a Business Process Specialist to support the Long-Term Affordability Team. This division supports affordable home ownership for the City of Austin by helping residents navigate the homebuying and ownership experience. The ideal candidate for this position will have experience improving processes, the ability to maintain and implement accurate and up to date digital systems, and a passion for creating and enhancing tools for greater customer accessibility. We’re looking for a solutions-oriented professional with resourceful problem-solving skills to work with both internal and external customers.

Job Description:

Business Process Specialist

Purpose:

Under general supervision, this position performs professional level work involving research and analysis of a variety of routine/semi routine administrative and operational support duties in the area of project management, quality management, performance measurement, change management and business process improvement. Provides support and assistance to senior process consultants, auditors and team leaders.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas.

Develops and maintains databases to support data analysis and research findings for business projects.

Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements.

Writes reports that summarize findings, data collection techniques, implementation options, etc.

Establishes project schedules using project planning software/tools, updates, and maintains project status reports. Communicates project/process status.

Conducts research, analyzes trends, determines accuracy and relevancy of data/information, and uses sounds judgment to evaluate alternatives.

Facilitates and documents meetings, action items, and processes using flowcharting methodologies.

Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.

Responsibilities - Supervisor and/or Leadership Exercised:

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of business strategies, objectives, planning, development and management processes and process improvement.
• Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling.
• Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes.
• Knowledge of performance measures, quality improvement programs and project management methods.
• Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Ability to quickly recognize and analyze irregular data and situations.
• Ability to work independently and with teams.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job.
• Experience may be substituted for education up to a maximum of four (4) years.

Preferred Qualifications:

• Experience maintaining or updating internal systems, websites, or program webpages including proficiency with digital tools used for communication, project coordination, or data management (for example: CMS platforms, survey tools, presentation tools, CRM systems, or shared document platforms).
• Demonstrated ability to create digital materials such as online classes, presentations, templates, or communication tools for program participants.
• Experience working with data teams and marketing/communications professionals, developing program assets, public facing materials, responding to data or information requests, aggregating survey responses, and preparing information for policy recommendations.
• Experience supporting or implementing process improvements within a program or team structure.
• Ability to translate complex program information into accessible, community-friendly materials.
• Experience engaging directly with homeowners, homebuyers, or community members in program, outreach, or service-delivery settings.
• Prior work in affordable housing, homeownership programs, community development, or related social service fields

Notes to Candidate:

Pay Range: Entry : $62,280 to Mid-Range $72,659 (annual)

Schedule: Monday - Friday (8:00AM - 5:00PM)

This position requires occasional participation in after-hours or Saturday community events.

Telework opportunities may be available after an initial training period.

Location: 1000 E 11th Street, Austin Texas 78702

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held.
• Starting salary will be based on overall relevant experience from your application.
• Responses to supplemental questions regarding experience should also be clearly documented in the ‘Experience’ section of the main application.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• While a résumés and cover letter is required, statements such as “see résumé” will not be accepted on the application. You may use “N/A” for fields that are not applicable.
• Please note that Austin Housing may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
• To ensure a thorough evaluation of your qualifications, please answer all applicable questions in the questionnaire section completely. Incomplete, brief, or one-line responses may not provide enough detail and could impact your eligibility to move forward in the selection process.
• Current City of Austin employees must submit their application through ‘Job Hubs’ in Workday to be considered.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution

Assessments:

Your skill level in some of the competency areas for this job may be assessed through skills testing. Candidates selected for interview(s) may be required to complete an assessment(s) approved by Municipal Civil Service process, Rule 4.

Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Standards you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Fair Labor Standards Act:

This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records.

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At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
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• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
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By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.