Administrative Assistant

Job Description:

Administrative Assistant

Description

Full-time position available with the Parks & Recreation Department, Recreation Division
Pay Range: Starting at $18.61 per hour Work Location: Kansas City North Community Center 3930 NE Antioch Road
Schedule: Work days and hours may vary
Application Deadline Date: September 25, 2026

About Us

About the Parks & Recreation Department

Kansas City Parks & Recreation is dedicated to enhancing the community's quality of life through equitable, community-driven programs and sustainable management of natural resources. The department provides and maintains a wide range of parks, recreational facilities, and amenities, including trails, lakes, playgrounds, and cultural spaces. By promoting leisure, wellness, and environmental stewardship, Parks & Recreation fosters healthy lifestyles, strengthens community connections, and contributes to a vibrant, world-class city experience.

Click here for more about this department

Responsibilities

What you'll do:

• Provide front desk customer service and administrative support.
• Assist patrons with memberships, programs, facility rentals, and account inquiries.
• Process registrations, payments, refunds, and other transactions through CivicRec.
• Coordinate facility rentals, including scheduling, invoicing, payments, and recordkeeping.
• Manage purchasing activities, supplies, vendor records, and procurement documentation.
• Review and approve employee time records and assist with NOVAtime administration.
• Support hiring and onboarding processes, including employment documentation and record maintenance.
• Maintain administrative, financial, and personnel records.
• Prepare correspondence, reports, contracts, and other administrative documents.
• Resolve customer concerns and support daily community center operations.
• Perform other related duties as assigned.
  

Qualifications

REQUIRES

• high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience;
• OR an equivalent combination of qualifying education and experience.
• Must pass a background check as prescribed by the City

Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).