HR Generalist - Payroll & Data Management

Job Description:

HR Generalist - Payroll & Data Management

Description

About Our Opportunity

The Human Resources Department is hiring a full-time (40hours weekly), exempt HR Generalist to join our team. The purpose of this position is to perform various administrative/technical tasks in maintaining the required functions of the Human Resources Department and to ensure that records and software products are maintained with up-to-date employee information. Performs duties in processing payroll, verifying accuracy, and recording in appropriate financial software. Manages performance appraisal software to ensure employee performance is evaluated appropriately and records maintained. May provide support to all areas of the Human Resources Department as needed to ensure satisfactory administration of all departmental responsibilities.

Projected Salary Range/Grade 117: $57,422.23 - $68,906.00 , salary is determined based on experience and education.
Work Schedule: Monday - Friday, 8:00 am -5:00 pm

Duties and Responsibilities:

• Processes payroll utilizing an “online” time and attendance payroll system in coordination with the payroll software utilized to process payments, deductions, etc., for York County, and the Cultural and Heritage personnel. Assists in monitoring compliance with Fair Labor Standards Act regulations, Family & Medical Leave regulations and other legal requirements concerning processing of payroll. Review payroll prelist for accuracy, and makes corrections within software as required when adjustments are necessary.
• Enters data for new employees and updates for existing employees in the York County payroll system software, time and attendance software, etc. to include salary, tax status, retirement, insurance and benefit deductions, job and pay codes, longevity, leaves and accumulations, EEOC, workers’ compensation codes, and supervisor information. Allocates salaries to various budgets and upgrade data for existing employees.
• Maintains the performance appraisal system to assure accuracy of data. Monitors data for new hires, promotions or demotions, transfers and special disciplinary appraisals. Coordinate with software vendors to launch annual appraisals. Coordinates with supervisors and department heads to ensure appraisals are on schedule. Updates personnel folders and maintain excel spreadsheets with job changes, and probationary status for new hires.
• Performs various administrative and specialized technical duties including data entry, generating computer reports, copying, faxing, filing, troubleshooting software products, maintains personnel files with up-to-date information. Distributes information; coordinate record management for various computerized human resource data systems; compose correspondences, memos, forms, check request, purchase requisitions, reports, etc. for the HR Department.
• Provides customer service by greeting visitors, answering multi-line telephone and relaying messages accordingly. Interacts with various groups and individuals such as the Human Resource Director, Deputy Director, HR Operations Manager, County department directors and supervisors, employees, job applicants, vendors, and the general public.
• Compiles onboarding information for newly hired employee files
• Completes employee verifications with regard to positions and salary to supervisors, employees and financial institutions. Provides job descriptions as needed.
• May Process employment criminal background checks and coordinate start dates for newly hired employees.
• May Complete E-verifications to include documents required by the Federal government.
• Coordinates the Annual County Employee Health Screenings
• Coordinates Bi-annual Blood-Drive for county employees
• May assist with benefits changes and enrollments that include health, dental, life, and vision insurance; S.C. Retirement, S.C. Deferred Compensation, etc.
• Manages Sick Leave Bank Process and annual enrollment process which includes checking eligibility and maintaining current records and making appropriate deductions of sick leave hours for participants.
• May assist in utilizing and updating appropriate application tracking software to announce job openings, and inform applicants and supervisors of the application process and provide assistance to supervisors and department heads in using software for recruitments, creating requisitions and other functions as needed.
• May assist in posting job openings including minimum qualifications and minimum requirement screening questions. Inform applicants of job requirements, salary ranges, and performs data entry; posting job posting updates internally and submit job postings to various county departments and other agencies; and may update the York County job line with information on current job vacancies as needed.
• May coordinate the internship programs if funded and as necessary by: developing and administering an annual budget for students and monitoring expenditures. Recruit and allocate students as candidates for placement within departments as requested. Coordinate hours and liability coverage with school coordinator. Complete employment file with all necessary documents signed and proper identification noted. Enter information into the employee payroll/HR database regarding student interns’ new employee information and employee benefit changes. This detailed information includes items such as salary, tax withholding, retirement deductions, etc. and verification of proper documentation to complete necessary federal forms and ensures all Fair Labor standards are followed. Review and maintain program files, records, and budgeted funds. Update excel spreadsheets with hours worked to ensure the budget is not exceeded. Assist college personnel with documentation for intern credits, and inform supervisors of the Driver Improvement course for interns required to drive.
• Performs related work as assigned.

Minimum Education and Experience:

• Associate’s Degree in Human Resources, Public Administration, Accounting or related discipline.
• Two (2) years of experience in human resources, payroll, insurance or related fields or an equivalent combination of education, training and experience.

Special Certifications and Licenses:

• Associate’s Degree in Human Resources, Public Administration, Accounting or related discipline.
• Two (2) years of experience in human resources, payroll, insurance or related fields or an equivalent combination of education, training and experience.

Applicants with equivalent experience and/or education may be considered.

Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Americans with Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses: May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

About York County Government

York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited you want to join our team and recognize that our employees are the foundation of our success.

Mission Statement- York County provides quality public services in an open, efficient, and responsive manner.

Vision Statement- York County provides an environment where all citizens and businesses can thrive and succeed.

Core Values - Excellence through Professionalism

Respect - respect builds bridges, not silos. How we live it? Golden rule - treat others as you want to be treated.

Dedicated- strong work ethic. How we live it? Persistence, reliability and commitment to do your best.

Integrity- do the right thing instead of what is convenient. How we live it? Displaying strong moral principles.

Knowledgeable- ready and able. How we live it? Having the right competencies necessary for achievement.

Friendly- service with a smile. How we live it? Being respectful, pleasant and helpful to ALL.

Our Total Compensation Full-Time Package:

• Compensation - competitive market-rate pay, and negotiable based on qualifications.
• Comprehensive State Medical Insurance, Dental and Vision Insurance
• Life Insurance
• Long-term disability
• Parental Leave
• Bereavement Leave
• Deferred Compensation 401K Plans
• Health Savings Account (HSA)
• Public Loan Forgiveness Program (Student Loan Forgiveness Program)
• 11 Paid Holidays + 3 Optional Holidays
• Longevity Pay
• SC State Retirement Plan Pension
• Paid Vacation and Sick Time
• Expanded Sick Bank
• Critical Care and Cancer Insurance
• Wellness Screenings
• Employee Assistance Programs
• Professional Development / Trainings / Conferences

Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.

Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation. Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits series provides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)

Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at [email protected] if you would like more information.

Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.

Longevity Allowance
Years of Continuous Service Monthly Longevity Amount
10-14 Years $20.00
15-19 Years $25.00
20-24 Years $30.00
25-29 Years $35.00
30-34 Years $40.00
35-39 Years $45.00
40+ Years $50.00

Parental Leave
Employees that have been employed at least 12 months with the county may be eligible for up to 30 days of parental leave immediately following the birth, adoption or placement of a legal dependent child.

Bereavement Leave

Three (3) days of bereavement leave for the death of an immediate family member, which includes a spouse, parent, grandparent or child.

Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.

Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve month period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve-month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.

Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.

Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.

Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January - December: 3 Optional Holidays per Calendar Year
January: New Year’s Day and Martin Luther King Day
May: Memorial Day
June: Juneteenth Day
July: Independence Day
September: Labor Day
November: Veteran’s Day, Thanksgiving Day, and Friday after Thanksgiving
December: Christmas Eve, Christmas Day

Training:
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.

Closing Date/Time: 11/1/2026 5:00 PM Eastern

Salary:

Depends on Qualifications