ATTENDANCE TECHNICIAN (Promotional & Open Competitive)

Job Description:

ATTENDANCE TECHNICIAN (Promotional & Open Competitive)

Description

Under the direction of the assigned administrator, coordinate and perform a variety of duties related to attendance accounting and record-keeping at an assigned school site involving frequent and responsible public contacts; prepare, maintain and account for Average Daily Attendance (ADA) and other attendance records and reports for submittal to local and State agencies for State funding.

Coordinate and perform a wide variety of duties related to attendance accounting and record-keeping at an assigned school site involving frequent and responsible public contacts; revise and implement office procedures to assure accurate and timely attendance activities.

Prepare, maintain and account for ADA and other attendance records and reports for submittal to local and State agencies according to established time lines; review attendance and enrollment records and reports for accuracy and compliance with applicable laws, codes, rules and regulations; correct enrollment errors as needed.

Serve as a liaison between students, parents, staff and outside agencies regarding student attendance and discipline and related policies, procedures, rules and regulations; initiate and receive phone calls; respond to inquiries and provide information.

Utilize a computer and assigned software system to input attendance documents, immunization records, emergency cards and related data; establish and maintain automated student records; generate ADA and various other computerized reports related to student attendance data; assure accuracy of input and output data.

Process and verify student absence information from parents, teachers and others; operate and maintain the automated attendance calling system on a daily basis to assure parents are informed of student absences; clear absences as appropriate; input and verify clearances for field trips, and other school activities; notify teachers of missing attendance reports.

Assist students, staff and visitors in the attendance office; take and relay messages to and from parents and students; call students to the office for pick up or other matters as requested by parents; respond to e-mails; issue admittance forms to students who are late or returning after an absence; issue off-campus passes according to established guidelines.

Prepare attendance sheets for substitutes; scan attendance sheets received from substitutes.

Refer student attendance issues to appropriate personnel according to established procedures; assist in identifying and resolving student attendance problems.

Perform a variety of clerical duties such as typing and distributing correspondence, lists, bulletins, notices, and summaries as assigned; prepare and receive signed truancy letters for parents/guardians and verify signatures; maintain and update the phone call list.

Assist in activities involved in the enrollment and withdrawals of students according to established procedures.

Participate in activities related to the transfer, storage, destruction, and researching of student records and attendance histories.

Operate a variety of office equipment including a scanner, calculator, copier, fax machine, computer and assigned software.

Receive and compile enrollment data on students; assure accuracy of the balance of enrollment figures; provide totals and various breakdowns according to grade level and type of program; monitor enrollment and attendance of students to ensure compliance with the California Education Code regulations regarding minimum day and class size; generate reports to verify compliance and follow up with registrars and counselors.

Coordinate outgoing and incoming Independent Study contracts between parents, teachers and students; document attendance for Independent Study. Attend School Attendance Review Team (SART) meetings; prepare documentation for meetings as assigned; attend and participate in professional group meetings.

Administer first aid according to established procedures as assigned by the position; provide medications to the students according to physician instructions; prepare injury reports; contact parents as necessary.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

District operations, services and activities.

Principles, methods and procedures used in planning, coordinating and standardizing reporting systems.

Attendance policies, procedures, terminology and attendance accounting methods.

Applicable laws, codes, regulations policies and procedures.

Modern office practices, procedures and equipment.

Record-keeping and report preparation techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Data control procedures and data entry operations.

Telephone techniques and etiquette.

Operation of a computer and assigned software.

Business letter writing skills.

Basic first aid and CPR.

ABILITY TO:

Coordinate and perform a variety of duties related to attendance accounting and record-keeping.

Prepare, maintain and account for ADA and other attendance records and reports for submittal to local and State agencies.

Serve as a liaison between students, parents, staff and outside agencies regarding student attendance.

Verify excused and unexcused absences.

Interpret, apply and explain applicable laws, codes, rules and regulations.

Answer telephones and greet the public courteously.

Type and input data with accuracy.

Establish and maintain effective working relationships with others.

Operate a variety of office equipment including a computer and assigned software.

Meet schedules and time lines.

Maintain a variety of records, logs and files.

Communicate effectively both orally and in writing.

Understand and follow oral and written instructions.

Administer first aid and CPR as needed.

Complete work with many interruptions.

LICENSES AND OTHER REQUIREMENTS:

Valid First Aid and CPR certificated issued by an authorized agency.

EDUCATION AND EXPERIENCE:

Any combination of education and/or experience equivalent to: High school diploma or equivalent and three years attendance accounting, clerical or secretarial experience.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Sitting or standing for extended periods of time.

Bending at the waist, kneeling or crouching to file materials.

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

If your application is accepted to advance in this recruitment, the examination dates are as follows:

Written Examination - December 9, 2026

Oral Examination - TBD

Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-Up dates will be offered.

Other Important information: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. The eligibility list from this recruitment will be used for full-time, part-time and limited term positions.

New employees to the district are place on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.

Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, where less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.

Closing Date/Time: Mon, 30 Nov 2026

Salary:

28.45 - 34.65 Hourly