Student Payroll Coordinator

Job Description:

Student Payroll Coordinator

Description

Job Summary

Under the direction of the Senior Manager for Payroll Services, processes and works as a member of the Payroll Services team responsible for operating PeopleSoft CMS-baseline, PIMS and CSULB-custom payroll processes for student employees.

Key Responsibilities

• Audits SEPTF/LEAP forms. Coordination of all student employment hiring and job record maintenance in the PeopleSoft system. Enters and maintains student jobs, job history, pay rates, corrections, and termination actions. Follows up regarding any missing or erroneous paperwork. Processing payments for Student pay using the CSULB custom timekeeping system, Time & Labor functionality, and PIP interface. Includes Summer Bridge hiring/separations.
• Coordination of student employment hiring and job record maintenance in the PIMS system. Enters and maintains student jobs, job history, pay rates, corrections, and termination actions. Includes entry of adjustments for late time and separations. Updates addresses. Coordination of all student employment hiring and job record maintenance in the PIMS system.
• Office and Customer Support Backup for front desk position. Splits covering the Payroll Assistant's lunches/breaks/vacation/sick time with the other Student Payroll Coordinator.
• Serves as backup and assists Student Coordinators.

Knowledge Skills and Abilities

Seeking a candidate with strong analytical skills who can handle multiple tasks and priorities effectively. The ideal candidate will have excellent judgment and organizational skills, enabling them to set priorities and meet critical deadlines. Exceptional communication and interpersonal skills are essential, as is the ability to work effectively in a team environment. A customer service-oriented mindset with a proven track record of following through on commitments is desired. Proficiency in documentation is necessary to ensure materials are organized for audit compliance and result verification. Advanced skills in Excel, Word, PowerPoint, and Outlook are essential, along with the ability to quickly learn and utilize payroll software required for the role. The candidate must understand and adhere to laws regarding the protection of confidential information and employee data security. Additionally, the ability to understand and follow directions, synthesize information, and seek assistance when necessary is crucial. Familiarity with or the ability to learn software programs such as PeopleSoft HR, Internet Explorer, Word, Outlook, Excel, and PIMS/Key Master.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to one year of experience in preparing and processing payroll/personnel documents required.

• Bachelor’s degree in related field preferred.

• Experience with similar job duties preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Payroll Services

Classification

Payroll Technician I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,961 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Sep 17 2024 Pacific Daylight Time
Applications close: Oct 01 2024 Pacific Daylight Time

Closing Date/Time: