College Corps Program Specialist (AAS-NE)

Job Description:

College Corps Program Specialist (AAS-NE)

Description

• • Position Summary
  • Classified as: Administrative Analyst/Specialist, Non-Exempt
    
    Full-time temporary position available on or after November 4, 2024 and ending on or before November 5, 2025 in Academic Affairs. Possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.
    
    Under general supervision of the Program Director, Civic Action Fellows Program, the College Corps Program Specialist works as part of the College Service Fellowship program team, working closely with the Program Manager to carry out the Californians for All program.
    
  • Job Duties
  • Duties include but are not limited to:
    • Assist the Program Director and Program Manager with the implementation and documentation of all grant projects, activities, and requirements ensuring timely compliance with applicable regulations or requirements governing the program.
    • Work with the Director and Manager to support the implementation of all program activities.
    • Organize, schedule, and coordinate meetings and/or events, including notification and scheduling with attendees, preparation of materials, developing agendas, recording minutes, developing and creating presentation materials, and ensuring completion of follow-up activities as well as schedule university facilities and services.
    • Using a project management platform, track partner communication, maintain grant documentation, and monitor timelines and due dates; assist with documentation and reporting of site activity and partnerships.
    • Maintain all budget information in an appropriate, complete, and timely manner.
    • Prepare and process all budget transaction paperwork, such as purchase orders and timesheets, to ensure appropriate expenditures and salaries are carried forth.
    • Track and monitor program expenses. Reconcile monthly budget report and research issues as necessary.
    • Purchase, organize and monitor all program resources including supplies and equipment.
    • Assist the Program Director and Program Manager in the development of budget, financial and program performance reports for Campus, State and National submission.
    • Respond to written, phone, and in-person inquiries regarding the program
    • Support program recruitment, application process, training and on-boarding practices for both community partners and College Service Fellowship participants.
    • Coordinate with Lead team to meet with site supervisors.
    • Coordinate with Office of Service Learning to complete S4 forms.
    • Support development of criteria for site selection and activities and manage ongoing program related performance measurements and site compliance checks.
    • Input and maintain reporting, and documentation of Fellow's weekly activities across service sites, produce program reports and assessments.
    • Collect and process student participant timesheets. Liaison with Financial Aid to ensure timely and correct payments.
    • Collect and analyze student data, document participant c
    • Prepares and organizes recruitment outreach and informational events.
    • Support planning and execution of end of year appreciation event for site partners and AmeriCorps Fellows.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.
    Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
    
  • Preferred Qualifications
  • • AmeriCorps experience; experience with grant tracking and reporting.
  • Knowledge, Skills, Abilities
  • • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
    • Working knowledge of general practices, program, and/or administrative specialty.
    • Basic knowledge of and ability to apply fundamental concepts.
    • Working knowledge of budget policies and procedures.
    • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
    • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
    • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Ability to organize and plan work and projects including handling multiple priorities.
    • Ability to make independent decisions and exercise sound judgment.
    • Ability to compile, write, and present reports related to program or administrative specialty.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated salary will be $3,879 - $4,267 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Non-Exempt range: $3,879 - $7,488 per month)
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • September 26, 2024.
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Sep 12 2024 Pacific Daylight Time
Applications close: Sep 26 2024 Pacific Daylight Time

Closing Date/Time: