Staff Services Manager II

Job Description:

Staff Services Manager II

Description

Job Description and Duties

Under the general direction of the Division of Law Enforcement (DLE) Staff Services Manager III, the Staff Services Manager II (SSM II) performs at the full supervisory level and is responsible for planning, organizing, directing, and administering the work of professional staff with a diverse set of tasks and functions. The SSM II independently manages approximately four administrative teams comprised of management, analytical, and clerical staff. The administrative teams, through the Manager II and staff assigned, ensure division compliance with State, Department and/or Division administrative policies and procedures, maintain the fiscal integrity of the DLE, and provide administrative support and expertise to the DLE programs. The SSM II is responsible for initiating and implementing administrative policies and procedures as necessary, providing guidance and training to DLE management and staff on Budget Change Proposals (BCP), and will oversee the DLE’s recruitment efforts. The SSM II has full responsibility for making daily judgments and decisions that relate to the division’s administrative teams.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER II (SUPERVISORY)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-449398

Position #(s):

420-710-4801-002

Working Title:

Staff Services Manager II

Classification:

STAFF SERVICES MANAGER II (SUPERVISORY)
$7,643.00 - $9,496.00

# of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Work Week:

Monday - Friday

Department Information

• This position is located in the Division of Law Enforcement, Office of the Chief.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• For more information about the Department please visit the Attorney General’s website .
• This position is located in the city of Sacramento.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/7/2024
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice

DLE-Violetta Santillano

Attn: Violetta Santillano

Department of Justice/DLE - OC - Personnel Services Unit

1300 I Street, Suite 1140

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice

DLE-Violetta Santillano

Violetta Santillano

Department of Justice/DLE - OC - Personnel Services Unit

1300 I Street, Suite 1140

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The SOQ must specifically address the questions listed below, be no more than two pages in length, single spaced, and in 12-point font. A resume or cover letter will not take the place of a SOQ.
  
  1. Please tell us what interests you about this position and why you believe you would be the best candidate, including any relevant experience and how it would apply to the duties and responsibilities indicated on the duty statement.
  2. Describe your knowledge of and experience with the California State Budget.
  3. How do you practice self-awareness and seek out feedback to continue professional growth? Describe your leadership style and experience coaching and developing subordinates. Be sure to include examples and methodologies.
  4. All leaders must deal with conflict situations. Describe your methodology for dealing with conflict or diverging opinions within your team. How have you persuaded employees to follow your organization’s strategic vision? What methods do you use to gain commitment from your team?

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Extensive experience in supervision and management, coupled with a high degree of technical and analytical expertise in budgeting. Expertise should include a thorough understanding of the State Administration Manual (SAM); State budgeting methods and procedures, and departmental programs and policies. Ability to interpret policies and equate them to decisions and negotiate effectively with internal managers on complex and sensitive financial issues. Ability to communicate effectively, both verbally and in writing, with all levels of Departmental staff. Ability to perform efficiently and effectively under rigid time constraints and pressure. Ability to multitask and manage high priority projects. Should be able to identify and correct problems relating to management of departmental resources, including personal services and operating expense allocations. Ability to seek mutually acceptable solutions and develop strategies to address complex issues. Experience coaching employees to maximize efficiency and effectiveness by providing leadership, mentorship and training. Excellent interpersonal skills and sound judgment. Exemplary planning and organizational skills, with attention to detail.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Violetta Santillano
(916) 210-6410
DLEPersonnel@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Closing Date/Time: 10/7/2024

Salary:

$7,643.00 - $9,496.00 per Month