Sr. Management Analyst / Management Analyst (Real Estate and Treasury Divisions)

Job Description:

Sr. Management Analyst / Management Analyst (Real Estate and Treasury Divisions)

Description

Description:

Are you an experienced professional passionate about financial stewardship and delivering excellent customer service? We are seeking Analysts to join our dynamic team!

Exciting Career Opportunity
The City of Palo Alto is looking for dynamic critical thinker s with a passion for public service to a serve as a Senior Management Analyst or Management Analyst . There are two openings in the Administrative Services Department: one in the Real Estate Division and one in the Treasury Division. S uccessful candidates are well-rounded, agile, top performers with experience in real estate or treasury management practices.

In the Real Estate Division, candidates that can establish trusting relationships internally and externally, solve problems effectively, and act on their own initiative will thrive in this role. In the Treasury Division, i ndividuals with excellent interpersonal skills and is an accomplished financial professional with fiscal analysis and project management skills, experience administrating taxes and has a highly collaborative approach to work will be successful in this role. Both positions are looking for high performing individual contributors interested in optimizing real estate and treasury operations for the City.

The Real Estate Analyst will play a key role in collaborating with City departments to identify real estate needs and develop effective solutions through comprehensive options and recommendations. Reporting to the Real Property Manager, this position aims to optimize the use of City properties to maximize both financial and non-financial benefits. Key responsibilities include tracking and reporting on the performance of the City's real estate assets, cultivating relationships with stakeholders, and negotiating and drafting contracts. The ideal candidate will effectively manage multiple assignments, enhance the City’s real estate policies and processes, and understand departmental functions and priorities. They will also possess the following attributes:

• Sound Decision Maker: Balances organizational needs with job requirements, focusing on details while maintaining strategic goals for the City.
• Critical Thinker: Demonstrates strong analytical skills and real estate expertise for effective management of related activities.
• Collaborative and Customer-Focused: Approaches challenges creatively, influences decisions positively, diffuses conflict, and seeks compromises by considering diverse perspectives.
• Contract and Policy Interpreter: Skilled in understanding contracts, policies, and applicable laws related to real estate, prioritizing tasks to meet deadlines.
• Effective Communicator: Strong written and verbal skills for crafting concise reports and engaging with department staff, directors, the City Manager, and elected officials.
• Team Player: Exhibits a positive attitude, strong work ethic, and a commitment to organizational impact, with a willingness to learn and take on new challenges.

The Treasury Analyst will engage in professional-level work, collaborating closely with City departments and tax and fee consultants. This role focuses on understanding the City’s cash and tax revenue needs to effectively manage cash solvency, track and forecast tax revenues, and oversee related functions. Reporting to the ASD Assistant Director and Treasury Manager, the Analyst will ensure accurate accounting, continuous monitoring, and effective management of the City’s tax revenues. The ideal candidate will possess strong interpersonal skills, a solid background in financial analysis and project management, and experience in tax administration. They will also demonstrate the following attributes:

• Certification: Certified Grants Management Specialist (CGMS) designation from the National Grants Management Association is highly desirable .
• Balanced Decision Maker: Merges detailed analysis with strategic thinking to align organizational needs with job functions.
• Analytical Skills: Strong critical thinking and fiscal competency for effective management of treasury and tax activities.
• Collaborative Approach: Customer-focused and adept at creatively solving problems, influencing decisions, and reaching compromises.
• Tax Regulation Expertise: Proficient in interpreting tax regulations and City policies for effective management and auditing of municipal taxes.
• Organizational Skills: Able to prioritize tasks to consistently meet deadlines.
• Effective Communicator: Strong written and verbal skills for clear reporting and engaging with staff, directors, the City Manager, and City Council.
• Team Player: Positive attitude, strong work ethic, and eagerness to learn and take on new challenges.

The Department
The City of Palo Alto Administrative Services Department (ASD) provides proactive financial and analytical support to City departments and decision-makers, ensuring the optimal use of City resources. ASD is dedicated to delivering excellent customer service to decision-makers, the public, employees, and City departments. The department offers analytical, organizational, and administrative support for a diverse range of projects, responsibly recording, monitoring, and protecting City assets. Additionally, ASD provides essential financial management and forecasting reports and prepares presentations for various committees and the City Council. Learn more about the City's Administrative Services Department .

Apply now to be a key player in shaping the future of our City's operations!

Benefits: Fantastic benefits package! To learn more, click Here .
Compensation (Management): Comprehensive compensation plan. To learn more, click Here .
Schedule: Enjoy a hybrid 9/80 work schedule (with every other Friday off) and up to 2 remote days per week.

Please note: Depending on the applicant's qualifications, positions will be filled at the appropriate level and salary, as follows:

• Senior Management Analyst: $56.72 - $85.08 hourly
  
• Management Analyst: $48.62 - $72.93 hourly
  

Essential Duties:

Essential and other important responsibilities and duties may include but are not limited to following, depending on assigned operations and functional areas:

Real Estate Analyst

• Provide centralized administration and coordination of real estate activities throughout the City, including accurate accounting, maintaining real estate databases, timely reporting, and contract compliance.
  
• Keeps abreast of the real estate market.
• Makes recommendations for improvement, implements enhancements and improvements to the City’s policies and procedures relating to real estate; collaborate with stakeholders to implement real estate and/or operational tools.
• Facilitate real estate transactions to support the City’s programs, in collaboration with consultants and departments.
• Analyze real estate data; work closely with the Accounting Division and Office of Management and Budget to ensure that real estate administration and accounting conform to Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS).

Treasury Analyst

• Provide centralized administration and coordination of cash activities throughout the City, including accurate accounting, maintaining cash flow tracking and modeling, and timely reporting; assist with the development and maintenance of treasury systems.
• Manage tax and fee consultants to ensure accurate and timely reporting and taxpayer compliance with tax regulations other related requirements.
• Under direction of the ASD Assistant Director and in coordination with the Treasury Manager, resolve difficult treasury (banking) and tax issues.
• Interface with ASD Leadership report on treasury items, such as the City’s overall cash position and forecast; tax management items, such as analysis and reporting, tax compliance, audit results, and tax penalties.
• Analyze tax revenue data; work closely with Accounting and Office of Management and Budget to ensure proper accounting with generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS) and reporting in the City’s Budget.

For full Senior Management Analyst job description, click Here .
For full Management Analyst job description, click Here .

Minimum Qualifications:

Sufficient education, training, and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:

Senior Management Analyst

• Bachelor's Degree in a related field and five years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Management Analyst

• Bachelor's degree in a related field and three years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Supplemental Information:

The Selection Process:

• Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates).
• Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time.
• The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.

Recruitment Timeline:

• Minimum Qualifications Review: Ongoing
• HireVue Interviews: Week of October 28, 2024
• Panel Interviews: Week of November 18, 2024
• Department Level Interviews: To be determined

Please note: The following dates are tentative and may change based on the needs of the hiring department.

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

For more details visit our Careers Page, by clicking HERE.
Learn more about our Compensation Plan HERE.

Closing Date/Time: 10/21/2024 11:59 PM Pacific

Salary:

$101,129.60 - $176,966.40 Annually