Legal Secretary I or II

Job Description:

Legal Secretary I or II

Description

Minimum Qualifications
Legal Secretary I:

Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent and one (1) year of experience in legal environment.

Licenses and Certifications Required:

• None.

Legal Secretary II:

Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent and three (3) years of experience in legal administrative work.

Licenses and Certifications Required:

• None.

Notes to Applicants

The mission of the Law Department is to provide quality legal services to the City of Austin so that it can govern lawfully with the highest level of integrity and serve the community effectively. As the chief legal advisor for the City, the Law Department provides legal advice and representation to the Mayor, City Council, City Officers, City Manager, city departments, boards, and commissions of the City.

The Municipal Operations Division provides legal advice and opinions to City Council and City Staff on municipal finance issues such as public finance, bonds, taxes, fees and budget and other municipal services such as parks, animal services, and the library. The attorneys also provide transactional assistance to multiple City departments such as Purchasing, Health and Human Services, Aviation, Convention Center, Economic Development, Controller, Financial Services, Transportation, and Housing.

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

When completing the City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
• A resume is required, but will not substitute for a complete employment application.
• Incomplete applications will not be considered. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected for as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.

Pay Range
Commensurate
Hours
8:00 a.m. - 5:00 p.m.
Monday - Friday (hours may vary based on departmental needs).
Job Close Date 10/18/2024 Type of Posting External Department Law Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location City Hall - 301 West 2nd Street, Austin, Texas 78701 Preferred Qualifications

• Thorough understanding of and recent experience with civil litigation processes and forms
• Thorough understanding of and recent experience with civil litigation discovery processes
• Current knowledge of and experience with state and federal court filings, including electronic filing and service systems such as ECF and PRO Doc
• Excellent organizational skills
• Ability to shift between priorities

Duties, Functions and Responsibilities
This position is posted at multiple levels. For the Duties, Functions and Responsibilities of this position, please click the appropriate job description below:

Legal Secretary I

Legal Secretary II
Knowledge, Skills and Abilities
This position is posted at multiple levels. For the Knowledge, Skills and Abilities of this position, please click the appropriate job description below:

Legal Secretary I

Legal Secretary II
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The Legal Secretary I position requires a Graduation from an accredited high school or equivalent and one (1) year of experience in legal environment, Do you meet these minimum qualifications?

• Yes
• No

* Please describe how you meet the minimum qualifications for this position.
(Open Ended Question)
* How many years of experience do you have working in a legal environment?

• Less than one
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• More than 4 years

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: Create/edit simple documents, spreadsheets, and emails
• Intermediate: Create/edit a variety of documents and spreadsheets, reformat document features such as color, font style and size of text, change page size width, and filter/sort data fields
• Advanced: Create/edit complex documents and spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another.

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents