Department Coordinator (Administrative Support Coordinator I)

Job Description:

Department Coordinator (Administrative Support Coordinator I)

Description

Position Summary

Join our team as the Department Coordinator, where you’ll play a vital role in supporting our military and cadet corps. Under the guidance of the Department Chair, you’ll handle administrative tasks, coordinate special events, and ensure compliance with University and Army regulations.

Key Responsibilities:

• Provide administrative and clerical support to the Department Chair and staff.
• Act as a liaison between the department and campus services.
• Coordinate military training and special events for active-duty military and cadet corps.
• Handle sensitive information and situations with discretion and compliance with University and Privacy Act regulations.
• Ensure all officer education and training activities comply with State, University, and United States Army regulations.

Why Join Us:

• Impactful Work: Directly impact the success of our military and cadet corps.
• Collaborative Team: Be part of a dynamic and supportive environment.
• Meaningful Difference: Make a meaningful difference in the lives of those who serve our country.
• Passionate Support: Support military education and training with passion and dedication.

If you are detail-oriented and are passionate about supporting military education and training, we encourage you to apply!

Position Information

• This is a part-time (0.6 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours for this position are Monday through Thursday, 8:30 a.m. to 3:00 p.m., but may vary based on operational needs.
• This appointment is for a 10/12 pay-plan position. The employee works 10 months per year and is paid over 12 months, with June 2025 and July 2025 as the anticipated off months.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Department of Military Science (Army ROTC), one of ten instructional units within the College of Professional Studies and Fine Arts, houses the Army ROTC detachment at San Diego State University. Military Science’s primary responsibility is to administer the Army ROTC Program, which provides qualified students with the academic and military preparation required in earning a commission as a U.S. Army officer. The detachment is comprised of primary Cadre members and support staff of twelve (12) Army Faculty members, three (3) Contractors and four (4) Government Service employees. This collective team provides officer leadership training and education to approximately 130 cadets each term. One-third of these students are “cross-enrolled” that is, they are pooled from the five major campuses in San Diego County as well as the numerous community colleges in the area. The Department is supported by one part-time Administrative Support Coordinator and a part-time Student Assistant.

For more information regarding the Military Science/Army ROTC department, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience working with diverse student populations.
• Experience presenting to diverse audiences of varying size.
• Purchasing experience.
• Experience maintaining budgets.
• Knowledge of policies and procedures for ROTC programs is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $1,932 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,220 - $5,060 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2024. To receive full consideration, apply by October 10, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Angelee Long at Allong@sdsu.edu.

Advertised: Sep 26 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: