License/Permit Specialist I/II (Full-Time & Part-Time)

Job Description:

License/Permit Specialist I/II (Full-Time & Part-Time)

Description

Description

License Permit Specialist I Full Time: $4,302.22 - $5,229.38 monthly
License Permit Specialist I Part Time: $24.82 - $30.17 hourly
License Permit Specialist II Full Time: $4,867.58 - $5,916.58 monthly

We currently have two vacancies. A full-time position in the Finance Department and a part- time position in the Fire Department. Applicants are encouraged to apply immediately as this recruitment may close at any time. The full-time position will be working a 9/80 schedule with every other Friday off. The part - time position will be assigned to the Fire Department working 19 hours per week. Work Schedule Tuesday - Friday. 5 hours per day Tuesday -Thursday and 4 hours on Friday. The eligibility list from this recruitment may be utilized to fill future vacancies as they occur.

License Permit/Specialist I:
Under direct supervision, performs clerical and related support functions relative to the receipt and processing of materials for issuance of designated permits and/or licenses; and provides departmental clerical support.

License Permit/Specialist II:
Under limited supervision, performs technical-related functions relative to the receipt and processing of materials for issuance of designated permits and/or licenses; and provides departmental administrative/clerical support.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:

License Permit/Specialist I:

• Responds to routine inquiries from the public regarding license and/or permit application processes and procedures;
  
• Provides information on other department/division programs and procedures;
  
• Receives and reviews forms, applications, plans and related materials for accuracy and completeness relative to license and/or permit requirements;
  
• Calculates and collects fees according to established fee schedules and maintains related records;
  
• Prepares correspondence, notices, mailings and other materials related to license and/or permit processing, tracking, follow-up and the like;
  
• Performs a variety of general clerical and word processing activities in support of department or division activities;
  
• Prepares and organizes files and/or records for further processing;
  
• Maintains files and filing systems;
  
• Maintains supplies including applications, forms and related documents; and
  
• Requisitions supplies according to established procedures.
  

License Permit/Specialist II:

• Responds to inquiries from the public regarding license and/or permit application procedures, policies and functions;
  
• Researches documentation to respond to questions, complaints and/or problems and initiates appropriate course of action;
  
• Provides information on other departmental/divisional programs and procedures;
  
• Receives and evaluates forms, applications, plans and related materials for accuracy and completeness relative to license and/or permit requirements;
  
• Verifies existing licenses/permits as appropriate;
  
• Issues licenses and/or permits when established requirements are met, assists applicants in meeting requirements where appropriate, or determines and initiates other appropriate course of action;
  
• Calculates and collects fees according to established fee schedules and maintains related records;
  
• Calculates refunds and/or rebates and submits documentation for approval;
  
• Prepares correspondence, notices, mailings and other materials related to license and/or permit processing, tracking, follow-up;
  
• Tracks projects, maintains logs and verifies records;
  
• Prepares a variety of regular and special reports related to designated license and/or permit activities; and
  
• Performs a wide variety of general administrative and word processing activities in support of department or division activities.
  

Knowledge, Skills and Other Characteristics:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

License Permit/Specialist I:

Knowledge of:

• Standard office practices, procedures and equipment operation; and
• Records processing and maintenance procedures and systems.

Skill In:

• Operating typical office equipment, including computers and standard office computer programs;
• Performing basic mathematical computations;
• Sorting and maintaining files and records;
• Understanding and following oral and written directions;
• Receiving the public in person and over the telephone; and
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public.

Working Conditions:

• Typical office environment.

License Permit/Specialist II:

Knowledge of:

• Designated license and/or permit recording systems, tracking, checking and approval procedures;
  
• City codes, regulations and other requirements related to designated licenses and/or permits;
  
• Designated license and/or permit processing and fee structures;
  
• Practices, procedures and terminology of assigned function;
  
• Standard office practices, procedures and equipment operation.
  

Skill in:

• Operating typical office equipment, including computers and standard office computer programs;
  
• Reading, interpreting and applying rules and regulations;
  
• Performing basic mathematical computations;
  
• Maintaining files and records;
  
• Understanding and following oral and written directions;
  
• Meeting the public in situations requiring diplomacy and tact;
  
• Communicating effectively both orally and in writing; and
  
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public.
  

Working Conditions:

• Typical office environment.
  

Qualifications

Minimum Qualifications:

A combination of experience and training that would likely provide the required knowledge and skills may be qualifying. A typical way to obtain the knowledge and skills would be:

License Permit/Specialist I:

Education: Graduation from high school or GED.

Experience: T wo (2) years office clerical/administrative experience, including experience working with the public.

License Permit/Specialist II:

Education: Graduation from high school or GED.

Experience: T hree (3) years office clerical/administrative experience, including or supplemented by training and/or experience in the field of work represented by the designated license and/or permit.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

CITY EMPLOYEES ASSOCIATION (CEA)
Benefit Summary - Effective 5/17/2019

PERS Retirement : Tier I-2%@55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members single highest year coordinated with Social Security and Medicare. Employee required contribution is 8% of pensionable income. PERS 2%@62 for new employees/members hired on or after 1/1/13 have three year average coordinated with Social Security and Medicare and payment of 50% of normal cost (6.75%).

Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200.

Retiree Medical: City offers paid retiree medical insurance at same rate as active employees.

Medical Insurance : $1,600 per month for employee and dependents' medical insurance under PERS.

Educational Incentive : Up to $334.21 for B.A. if job doesn't require it. Must be approved by Department Head. Future employees hired on or after May 10, 2017 not eligible.

Optical/Dental/Life/AD&D : $135 per month City contribution. Employee & eligible dependents may be covered for optical and dental. $30,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. AD&D insurance policies provided for employees.

Flex Plan : Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.

Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences.

Work Schedule: 9/80 with alternating Fridays off.

Holidays : 11 fixed paid holidays plus 1 day of personal leave/floating holiday per year.

Vacation Leave : 96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.

Sick Leave : 8 hours per month. 100% payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation.

Bereavement Leave: Three (3) working days [one workweek where travel is 500 miles or more] for qualifying incident.

Tuition Reimbursement : Up to $1,750 per year for tuition and books.

Longevity Pay: Up to $66.84/mo for 5 yrs of service; Up to $133.68 for 10 yrs of service; Up to $200.53/mo for 15 yrs of service. Future employees hired on or after May 10, 2017 not eligible.

Uniform Allowance : Dollar amount varies for specific classes.

Other : Voluntary participation in Credit Union; Long-Term Care (premiums paid by employee); Mission Sqaure 457 Deferred Compensation Program; Payroll Direct Deposit.

Revised: 12/12; 2/13; 1/14; 2/15; 8/16; 5/17;5/19; 8/22

Closing Date/Time: 12/18/2024 5:00 PM Pacific

Salary:

See Position Description