Administrative Aide (Part-Time)

Job Description:

Administrative Aide (Part-Time)

Description

Description

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.

This is a part-time position. The incumbent may work up to 19 hours per week. Work schedule is to be determined. There are currently six (6) vacancies. Two (2) vacancies in the Parks, Recreation, and Community Services Agency, three (3) vacancies in the Public Works Agency, one (1) vacancy in the Community Development Agency, and one (1) vacancy in the Library Services Agency. Vacancies in other departments may also be filled from this recruitment.

Essential Functions Include But Are Not Limited To

Under general supervision, assists with various accounting and administrative work; provides support to various operations such as Administration, Budget, and Accounting; assists in payroll reporting, contract agreement processing, data collection and reconciliation; reviews and tracks invoices; processes payments; performs programs and grant research, expenditure projections, reconciliation of various funding sources, and billing granting agencies; may communicate and coordinate with vendors and contractors on behalf of project managers or supervisors. Participates cooperatively in work team activities and performs other related tasks as required.

If assigned to Public Works, additional duties may include preparing written correspondence and assisting with preparing informational material.

If assigned to the Library Services, additional duties may include creating promotional digital and print graphics, and management of Library social media platforms.

Minimum Qualifications

One year of governmental administrative staff experience, preferably related to accounting, budget principles, report writing, and information research. Education equivalent to graduation from a four-year college or university with specialization in public administration, business administration, finance, economics, or closely related field is highly desirable; or any equivalent combination of training and experience which provides the desired knowledge, skills, and abilities:

DESIRABLE KNOWLEDGE AND ABILITIES
Knowledge of: operating modern devices including smart phones, tablets, laptops, personal computers and utilizing standard business software applications such as Excel, Access, Word, Power Point, and related software.

Ability to: work in a team environment and provide quality internal customer support, understand and communicate effectively in English, both verbally and in writing; use correct grammar and spelling.

Selection Process

All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time:
Online Employment Application Guide .

The Human Resources Department in conjunction with the hiring department(s) will review the applications and those candidates who possess the most pertinent qualifications will be invited to continue in the selection process which will include:

Performance Examination : (Qualifying) will assess the candidates' proficiency in using Microsoft Word/Excel 2016 software.

Selection Oral Interview : which will evaluate the candidates' knowledge, skills and abilities in relation to those factors which are essential for successful performance on the job.

Candidates given a conditional job offer will be required to undergo and pass a medical exam and background records check.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm

Closing Date/Time:

Salary:

$27.26 - $33.13 Hourly