Technical Publications Administrator (SEIU)

Job Description:

Technical Publications Administrator (SEIU)

Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate
SEIU Professional Pay Grade 10
$45.23/hour (Step 1) - $59.13/hour (Step 5)

** External candidates to start at initial rate of pay ($45.23/hour, Step 1)

Reports To
Administrative Support Officer or a designated supervisory classification in the Documentation Division of the Resiliency and Innovation Department in the Office of Infrastructure Delivery (OID)

Current Assignment
This job announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next twelve (12) months.

Under general supervision, reviews new contracts and contract extensions for assigned departments; researches contracts to provide information and specifications to contractors; drafts and revises contract language, including specification selections for engineering drawings and manuals; develops or revises standards and specifications for District’s hard copy and electronic publications; oversees contract publishing projects through completion; and reviews manual drafts for compliance to District Standards. Establishes styles and guidelines for text, graphics, layouts, and electronic formats; provides working direction to writers, editors, contractors, and consultants; and performs related duties as assigned.

Incumbents in this classification provide lead technical support by overseeing and monitoring the development of all contract deliverables for BART’s technical publications, and ensures materials comply with the District’s specifications and requirements. This is a non-supervisory classification, however, will have the authority to control and correct work performed by others. They will ensure compliance with standards and requirements, and work at a high level of independence within established policies and procedures.

Selection Process
Initial screening of external applications received will begin on November 11, 2024.
This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Application Process
This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates.

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Examples of Duties

Develops and revises District standards and specifications for engineering technical publications; develops and coordinates the implementation of goals, objectives, policies and procedures in the assigned project areas from design through completion, including staffing needs and project costs.

Provides editing and archiving support to engineering divisions for complex BART Engineering Change Order (BECO) requests regarding operations and maintenance manuals using Microsoft Office Suite programs and document management systems such as Fusion.

Establishes styles and guidelines for text, graphics, layouts, and electronic formats; provides working direction and technical guidance to writers, editors, contractors, and consultants.

Attends design and review meetings; serves on review teams and special task forces.

Provides direction to project managers, consultants, contractors and other staff regarding technical contract requirements; works with contractors and the project team to ensure contract specifications and timelines are met.

Creates a variety of internal and external publications; assists with writing for articles, reports, slide presentations, programs, and flyers; provides direction to printers, graphic artists, production staff, writers, and other internal departments as agreed; establishes schedules, determines budgets, and obtains cost estimates; coordinates all services required to produce such publications.

Works on special projects; controls and distributes publications; responds to requests for manuals and other publications.



Minimum Qualifications

Education :
A Bachelor’s degree in English, journalism, communications or a related field from an accredited college or university.

Experience :
Three (3) years of (full-time equivalent) verifiable experience in planning, coordinating, and reviewing technical publications projects.

Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge and Skills

Knowledge of :

• Techniques for planning, coordinating, managing, and reviewing projects.
• Principles and practices of technical writing, editing, and publishing.
• Procedures, standards and guidelines for acceptance and control of technical documents.
• Contract language and format.
• Current styles, standards, and specifications used in technical communications.
• Technical engineering terminology and schematic symbols.
• Current desktop publishing, graphics, and presentation software and programs.
  
  

Skill in :

• Ability to demonstrate a client-service focus.
• Reviewing and analyzing documentation for adherence to standards, codes, and guidelines.
• Ability to build and maintain relationships with internal and external clients.
• Public speaking; may occasionally need to present to groups and project teams.
• Ability to be detail-oriented for accuracy with impeccable attention to spelling and grammar.
• Effectively managing expectations and multiple deadlines.
• Designing, developing and producing technical documentation.
• Performing project management and coordination.
• Coordinating the work of consultant and contract staff and administering contracts.
• Planning, coordinating, and reviewing the work of others.
• Performing technical and non-technical writing, editing, graphics, layout, and design skills, and a variety of electronic media.
• Using document management systems such as Fusion.
• Using project collaboration and organizational tools.
• Writing and/or reviewing contract language.
• Using publishing tools for paper and online documentation.
• Communicating clearly and concisely, both orally and in writing.
• Interfacing with all levels of staff and management, vendors, and contractors.
• Establishing standards, styles, and specifications.
  
  

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .

The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.

Highlights

• Medical Coverage (or $350/month if opted out)
• Dental Coverage
• Vision Insurance (Basic and Enhanced Plans Available)
• Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
  • 2% @ 55 (Classic Members)
  • 2% @ 62 (PEPRA Members)
  • Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)

Money Purchase Pension Plan (in-lieu of participating in Social Security tax)

• 6.65% employer contribution up to annual maximum of $1,868.65

Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 10 observed holidays and 3 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.

Closing Date/Time: 11/22/2024 11:59 PM Pacific

Salary:

$94,082.16 - $122,983.20 Annually