SENIOR ACCOUNTANT

Job Description:

SENIOR ACCOUNTANT

Description

The City of Santa Fe Springs Finance & Administrative Services Department is seeking a dedicated and skilled professional for the position of Senior Accountant. This is a full-time, non-exempt role represented by the Management and Confidential Employee's Association, with a 4/10 work schedule (Monday - Thursday, 7:30 AM - 5:30 PM).

POSITION PURPOSE:
Under the general direction, the Senior Accountant leads and participates in professional accounting tasks, including the recording and reporting of financial transactions. The role involves budget development and monitoring, preparation of financial statements and reports, conducting financial analyses and audits, and providing guidance and direction to subordinate staff.

SUPERVISION RECEIVED:
Receives supervision from the Finance Manager and Director of Finance & Administrative Services.

SUPERVISION EXERCISED:
Exercises supervision over technical and clerical staff.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common:
Supports the Mission of the City and its Elected and Appointed Officials.Provides courteous and timely service to the public as the ultimate employer. Works cooperatively with other City employees.Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties:
Perform advanced and specialized professional accounting and budgetary work to establish, analyze, verify, reconcile and maintain financial records for assigned departments, programs and/or citywide accounts; interpret and apply advanced professional accounting principles and practices to ensure that City financial recordkeeping activities comply with applicable laws, codes, rules, regulations, policies and procedures. Serve as a lead worker over subordinate, technical and clerical finance staff; schedule, assign, monitor, guide and train employees on the proper methods of work, the correct use of systems and tools, and the appropriate interpretation and application of City policies and procedures; ensure that work is performed and completed in accordance with departmental policies, procedures and requirements; provide input concerning employee evaluations as requested. Manage and direct the maintenance, analysis, posting, balancing and reconciliation of all General Ledger and subsidiary accounts, as well as other account subsystems, such as accounts payable, accounts receivable, payroll, inventory, fixed assets, revenues and utility billing systems; analyze and reconcile accounts for errors and make appropriate adjustments; ensure financial statements and cash amounts match organizational records as assigned; initiate account transfers and other transactions as needed. Perform a variety of specialized budget duties, including participating in the development of budget schedules, reports, and forecasting, preparing journal entries based on Council-approved budget adjustments, researching and analyzing budget transactions to resolve budget problems, and tracking budget adjustments. Monitor budgets for various funds and projects, determining if funds are available and expenditures are properly classified; provide advanced administrative support in budgetary review, analysis and development; monitor, evaluate and reconcile accounts related to assigned funds and budgets. Monitor and report on the status of federal, state, and local grants; review grant regulations and policies, grant contracts, amendments, and other documents to ensure compliance. Prepare, verify, and analyze a variety of complex financial, statistical, and budgetary reports, statements, and records related to income, expenditures, reconciliations, budgets, and assigned accounting functions; review, analyze, and assist in preparing financial statements, ensuring their accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB). Maintain a variety of financial and statistical data in an assigned computer system; establish and maintain automated records and files; ensure the accuracy of input and output data. Perform a variety of special accounting projects in support of the assigned division, department, or program; research, develop, and implement fiscal controls as required; and lead or direct investigations to resolve financial issues, errors, and discrepancies. Recommend or implement changes in accounting systems and procedures; identify and resolve problems and inconsistencies involved in maintaining accounting controls and processes. Attend and participate in various meetings, and in-service training sessions as assigned.
C. Other Job Specific Duties

Collects, analyzes, and monitors financial data.Monitors the status of various grants; analyzes the availability of funds, reviews expenditures, and ensures that activities are in compliance with grant regulations. Answers questions and provides information to the public; assists auditors as needed; investigates complaints and recommends corrective action to resolve complaints.Determines appropriate account sources and posts financial transactions according to established accounting principles, procedures, and methods. May prepare complex journal entries and closes the City’s books on a monthly basis.Prepares required reports for county, state, and federal agencies. Reconciles accounts to back up detail and independent sources.Analyzes records and prepares financial statements. Oversees and participates in general ledger and subsidiary accounts posting, balancing, and reconciling.Assists in preparing the annual budget and specialized grant budget reports; ensures compliance with grant requirements. Verifies, categorizes, posts, and reconciles revenues and expenditures to proper accounts.Prepares vouchers, billings, trial balances, and journal entries. Computes and distributes labor, materials, and overhead costs.Prepares financial and statistical reports for management and the public. Performs related duties as required.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:

• Advanced principles, practices and theories of accounting and financial reporting.
• Generally accepted governmental accounting practices and standards.
• Organization, policies, and operating procedures of the City and department to which assigned.
• Budgeting procedures and techniques.
• Basic mathematical principles as applied to accounting and financial analysis.
• Federal, state, and local laws, codes, and regulations.
• Modern office procedures and equipment including computers.
• Word processing, spreadsheet, and other related software applications.

Ability to:

• Prepare complex financial statements and reports in conformances with generally accepted governmental accounting practices.
• Read, analyze, and interpret technical journals and reports, and technical procedures.
• Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
• Prepare, monitor and control a budget.
• Examine and verify financial documents.
• Prepare a variety of financial statements and reports.
• Reconcile accounts.
• Examine and verify financial documents.
• Respond to common inquiries or complaints from customers, regulatory agencies and members of the community.
• Communicate effectively verbally and in writing.
• Work with accuracy and attention to detail.
• Operate and use modern office equipment.
• Effectively organize and prioritize assigned work.
• Establish and maintain effective working relationships with other people.

EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

• Bachelor’s degree in Business Administration, Accounting, or related field*; a State Certified Public Accountant (CPA) license is highly desired.
• Five (5) years of accounting experience including three (3) years of municipal experience.
• A valid State of California driver’s license and an acceptable driving record.

*REQUIRED DOCUMENTATION:
The following documentation must be upload and submitted with your on-line application.

NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading:

• Proof of Education (Bachelor’s degree in Business Administration, Accounting, or related field)
• Proof of Certification (State Certified Public Accountant (CPA) License), if applicable.

Failure to provide the required documentation will result in your application being removed from further consideration.

WORKING CONDITIONS:
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

• Work is primarily performed indoors.
• Noise level is quiet.
• Hazards are minimal.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time.
• Stand, walk, and bend.
• Push, pull, and reach overhead and above shoulders.
• Hear and speak both in person and on the telephone.
• Use hands and fingers to operate office equipment.
• See well enough to read documents and operate office equipment.
• Lift and move up to 25 pounds.

NEPOTISM POLICY:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

HOW TO APPLY:
Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first.

Click on the link for instructions on how to set up your account and apply for the first time: Online Employment Applications Guide .

METHOD OF SELECTION
Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.

ACCOMMODATION
If you require special testing and/or interview accommodations due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.

https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php

Closing Date/Time: 11/13/2024 11:59 PM Pacific

Salary:

$89,714.20 - $117,056.64 Annually