Procurement Card Program Specialist (AA/S-NE)

Job Description:

Procurement Card Program Specialist (AA/S-NE)

Description

Working Title: Procurement Card Program Specialist

Classification Title: Administrative Analyst Specialist I

Posting Details


Priority Application Deadline (Posting will remain open until filled): Wednesday, November 13, 2024 at 11:55 p.m.

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Procurement & Contract Services Manager, incumbent will serve primarily as a specialized individual contributor providing day-to-day corporate procurement card program administration and performing a wide variety of administrative, operational, and technical duties requiring in-depth knowledge of complex policies, regulations, and procedures related to procurement and hospitality for the entire campus.

FLSA: Non-Exempt (Eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3,879 per month - $7,488 per month

Hiring Range: $3,879 per month - $4,500 per month, commensurate with the candidate's education, experience, skills, and training.

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8:00am - 4:30pm. Partial telework schedule may be available, at management discretion, after a training period to be determined.

Department Information

The University's Procurement & Contract Services Office provides the campus community with cost-efficient and effective services for all acquisitions and contracting needs.

To accomplish this, procedures have been established that provide departments with a smooth flow of incoming requisitions through the procurement cycle and delivery of supplies or services to the campus.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience:

1. Progressively responsible experience in procurement, accounts payable, contracting, travel, or other business

finance related fields.

2. Equivalent to a bachelor's degree from an accredited institution with a major in business administration,

finance or related field and/OR a combination of education and experience which provides the required

knowledge.

Knowledge, Skills, and Abilities:

3. Demonstrated knowledge of procurement, hospitality policies, corporate credit card programs, research and

statistical analysis, and financial reporting practices.

4. Verbal and written communication skills to effectively convey information, provide clear direction, and

respond to questions from staff, faculty, peers, senior leadership, and others.

5. Listening, reading and comprehension skills to effectively interpret information from various sources to

develop full understanding of situations.

6. Excellent time management and organizational skills to ensure assignments are completed accurately and on

time.

7. Demonstrated skills using standard office equipment; computers; software programs such as Microsoft Excel,

Word, PowerPoint, Outlook, Adobe; video conferencing tools (such as Zoom, Teams, Slack, Skype); and

enterprise financial systems (such as Jaggaer, Peoplesoft).

8. Accurate technical skills to enter, collect, research, track, analyze, and report data and information.

9. Excellent customer service and problem-solving skills.

10. Ability to learn, interpret, and apply a wide range of policies, laws and regulations to ensure financial

transactions are compliant.

11. Ability to follow direction, work independently, and make sound business decision within the position's scope

of authority.

12. Ability to multi-task, manage a high volume of work, and effectively adapt to change.

13. Ability to effectively present information, provide training, and respond to questions from faculty, staff, and

students.

14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and

constituents including faculty, students, staff, and members of the community.

Conditions of Employment

- Ability to pass a background check.

Preferred Qualifications

15. Prior work experience in higher education, most preferably the CSU System.

16. Experience utilizing the CSU Common Financial System (CFS), PeopleSoft, Jaggaer, and/or Concur travel

system.

Documents Needed to Apply (2)

• Resume
• Cover Letter

Failure to upload these required documents may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Oct 30 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: