Director of Academic Budget (Administrator III) - Academic Resources

Job Description:

Director of Academic Budget (Administrator III) - Academic Resources

Description

**SF State Applicants Only**

Working Title

Director of Academic Budget

Administrator Level

This position is an MPP Level III in the California State University Management Personnel Plan (MPP), reporting to the Vice Provost of Academic Resources.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Academic Resources

Appointment Type

At will

Time Base

Full Time

Work Schedule

Monday - Friday; 8:00 am -5:00 pm

Anticipated Hiring Range

$11,334.00 - $12,500.00 Per Month ($136,000.00 - $150,000.00 Annually)

Salary is commensurate with experience.

Position Summary

This position is responsible for coordinating and managing all business-related operations for Academic Affairs, including developing, implementing, and monitoring best practices for the Division. Furthermore, the incumbent will provide oversight in preparing and submitting the Academic Affairs budget to the university. In addition, the position is responsible for coordinating the monitoring and reconciliation of all AA budget allocations to units. This includes periodic analysis of budget performance.

Another important function of this position is the responsibility for support of faculty recruitment and relocation of new faculty members. This entails coordination with academic departments in the recruitment process and funding, work with faculty members and moving companies and the funding transactions necessary to complete the payment for such moving expenses.

The incumbent must possess a thorough knowledge of campus financial transactions and analysis along with the ability to manage and comprehend complex, large-scale budget activities and planning. The incumbent must demonstrate leadership in budget activities, and have the skills and abilities to work independently and proactively to clarify issues, solve problems, establish relationships, train and mentor staff and perform as a team member in a positive effort to advance the work of Academic Affairs and provide support to the AVP and Provost. Performs regular data analysis reports and provides recommendations to the AVPAA and Provost for potential enhancements to business practices on an ongoing basis

Position Information

• Under the direction of the Associate Vice President for Academic Resources and Planning, the Director of Academic Budget Management is responsible for implementing fiscal policy, developing allocations in accordance with established policies, and managing the budget procedures and expenditure profiles of the colleges and academic support units.

• The incumbent analyzes comparative allocation and expenditure patterns within the Division of Academic Affairs and develops allocation proposals and strategies for the instructional budget;

• Works closely with the Vice Provost in defending the annual budget for the Division and prepares a variety of special analyses in support of the Provost and Vice Provost for Academic Affairs. Communicates budget information to deans, associate vice presidents, and directors, and resolves budget problems with units;

• Provides guidance to college managers of academic resources and other financial managers to ensure consistency within the academic area;

• Serves as the representative of Academic Affairs to various campus budget committees and working groups;

• Provides leadership and project management support when centrally-directed implementation of administrative procedures is required;

• Assumes major responsibility for ensuring year-end solvency and the appropriate commitment of funds;

• Monitors expenditures, makes projections and initiates action in concert with managers to correct budget problems;

• Serves as the budget planner and advisor for the central offices within the Division;

• Supervises three analysts with budget and finance responsibilities; and

• Performs other duties as assigned.

• Work with hiring committee chairs and academic departments to establish and maintain procedures related to faculty recruitment travel and accommodations.

• Work with new faculty members to procure movers and offer guidance with household relocation to the Bay Area

• Manages the University Library Budget

Minimum Qualifications

• Equivalent to graduation from a 4-year university and/or a combination of professional work
• experience and increasing responsibility in an academic environment
• A comprehensive understanding and knowledge of the principles of management and budgeting as applied within an organization of higher education.
• Experience in establishing and maintaining cooperative working relationships.
• Thorough knowledge of research techniques, including the planning of studies and investigations.
• Ability to develop techniques for handling a large variety of detailed data and the ability to analyze these data.
• Ability to work effectively with a wide range of personnel
• Ability to communicate well in written and verbal forms including the ability to conduct group meetings/workshops.
• Ability to negotiate with vendors in order to assist new faculty with relocation issues
• High degree of MS Excel experience
• Knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS) and Common Financial System (CFS), including the CFS Data Warehouse.
• Must possess a thorough knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance with same
• Must possess a willingness and ability to comply with all CSU policies and procedures
• Working knowledge of the CSU system and its role in the California higher education system

Preferred Qualifications

• Bachelor’s degree with a major in accounting, economics or finance. Graduate level degree in business administration or a related field is desired.
• Mastery of MS Word for the production of official memos and communications
• High degree of mastery of MS Excel and spreadsheet functions for the creation and production of financial documents, templates and worksheets
• Superior knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS), Common Financial System (CFS), Oracle Business Intelligence (BI), and Data Warehouse (DW)
• Must possess a thorough knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance
• Professional financial experience in an academic environment
• Ability to conduct group meetings/workshops
• Ability to negotiate with vendors
• Advanced critical thinking skills
• Good judgment
• Excellent project management skills

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Oct 30 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: