Supervising Health Program Coordinator

Job Description:

Supervising Health Program Coordinator

Description

The Position

This position will supervise the Maternal Child Adolescent Health program and requires a current and active license to practice as a Registered Nurse in the State of California.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur.

Supervises staff and coordinates the development, implementation and maintenance of various health programs, including identifying needs; developing programs; developing policies and procedures; interfacing with various agencies; and overseeing the fiscal and administrative functions associated with programs. Performs other related duties as assigned.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Oversees and monitors the development and implementation of health programs and/or services. Resolves problems associated with the day-to-day needs of the programs. Develops policies and procedures applicable to program administration.
• Carries out supervisory responsibility in accordance with policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work, appraising performance including conducting annual evaluations and determining eligibility for merit increases, rewarding and disciplining employees, addressing complaints and resolving problems; control work production and activities, to include procedures, allocation of resources and ensuring deadlines are met.
• Depending on program needs, may perform any of the following: client services;; collects data; receives and disseminates program information and direction; conducts training sessions;; creates and/or orders educational materials, flyers, posters, press releases, etc.; makes program presentations in schools; distributes and explains information; advertising program services; maintains and compiles program data, certification information and statistics; reports applicable information to the State; attends project-related meetings and meetings with community groups and other agencies; takes meeting minutes.
• Oversees the preparation and monitoring of program budget and other administrative and fiscal functions, including determining goals and objectives; reviewing and analyzing project budgets; correcting errors; reviewing billing statements and authorizing payments.
• Takes steps to ensure and maintain the confidentiality of health information; audits records to ensure program compliance and quality of care.
• May research funding opportunities, writes grants and maintains contact with funding agencies.
• May prepare and manage contracts and memorandum of understandings.
• May coordinate the production of newsletter(s).
• May provide testing services and conduct outreach testing at various locations.
• Develops, monitors and revises memorandums of understanding with various programs Interfaces with other health programs and functions to insure best practices. Reviews charts and other information for compliance with program standards.
• Coordinates and makes presentations.
• Participates in staff and professional meetings to discuss progress and conduct program planning; assists in the provision of staff development and training.
• Serves as liaison and consultant with legal system, other agencies, schools, organizations, parents, etc. on issues concerning programs. Makes presentations to agencies/organizations regarding programs offered.
• Prepares complex, routine and non-routine reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; creates forms; and relays and interprets administrative decisions, policies and instructions. Receives, opens, reads, routes and/or responds to correspondence. Enters and retrieves information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly and yearly reports.
• Maintains and upgrades knowledge, skills, and development by attending seminars, meetings and training programs and reading trade and professional journals and publications.
• Disseminates a variety of information to various agencies, divisions, or departments via telephone, employee meetings, mail or fax.
• May serve as backup for other positions within the department.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Bachelor’s degree or equivalent from an accredited college or university in Public Health, Social Science, Nursing, Social Work, Psychology or related field; OR licensure as a Licensed Vocational Nurse or Registered Nurse; and Three (3) years of progressively responsible experience.

Substitution: A combination that is the equivalent of seven (7) years of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Licenses and Certifications:

Dependent upon on assignment and in accordance with 42 CFR part 432, individuals must meet the Skilled Professional Medical Personnel (SPMP) criteria, whereas the individual meets the professional education and training requirements for Skilled Professional Medical Personnel (SPMP).

Valid Driver’s License

Knowledge, Skills, and Abilities

Knowledge of:

• Supervisory principles and practices.
• Principles of reflective supervision, motivational interviewing and trauma informed care required for some positions.
• Various health programs and services.
• Fiscal management and basic accounting procedures.
• Principles and practices of health and public administration.
• Health education techniques.
• Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues.
• Grant writing and application processes.
• County policies and practices.
• Community resources.
• Methods and techniques of research, statistical analysis and report presentation.
• Computer applications and hardware related to performance of the essential functions of the job.
• Some positions require knowledge of health screening, and testing procedures.

Skill In:

• Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
• Selecting and motivating staff and provide for their training and professional development.
• Analyzing and resolving office administrative situations and problems.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with minimum direction.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Preparing clear and concise reports, correspondence and other written materials.
• Utilizing computer applications and hardware related to performance of the essential functions of the job.

Mental and Physical Abilities:

• Communicate clearly and effectively orally and in writing.
• Deal with problems involving several variables in non-standardized situations.
• Develop successful strategies in dealing with stressful situations and think clearly in the event of Program or consumer crisis.
• Apply safety practices applicable to working with the public in a variety of settings including offices, community settings, schools and private homes.
• Read, analyze and interpret professional periodicals and journals, technical procedures and government regulations.
• Communicate effectively with people from diverse cultural backgrounds.
• Conduct public/group meetings, or make presentations at such meetings, for the purpose of health education, prevention, community assessment and planning.
• Work cooperatively and effectively with others, observing proper safety precautions and procedures.
• Establish and maintain effective working relationships with others.
• Specific vision abilities required by this job include close vision, ability to discriminate between colors, and ability to adjust focus.
• While performing the essential functions of this job the employee is regularly required to use color, sound and odor perception and discrimination.
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 15 pounds.
• While performing the essential functions of this job, the incumbent may infrequently be required to push, pull, move, or lift below the neck, objects weighing up to 25 pounds.
• Establish and maintain effective working relationships with others.
• Deal with problems involving several concrete variables in standardized situations.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/26/2024 11:59 PM Pacific

Salary:

$75,920.00 - $92,268.80 Annually