Assistant Administrative Services Director (20557665)

Job Description:

Assistant Administrative Services Director (20557665)

Description

Description

The County of Yuba is currently recruiting for the position of Assistant Administrative Services Director in the Administrative Services Department. Under administrative direction, assists the Administrative Services Director in planning, organizing and administering all phases of a Countywide administrative services and purchasing program, which includes facility acquisition, equipment and supplies purchases, countywide information technology services, facilities management, capital improvements, purchasing/contract coordination, custodial services, and mail services. Also assists the Administrative Services Director in the assigned role of OES Logistics Chief under the County’s approved SEMS system; shares in providing administrative oversight for grant administration; provides expert professional assistance to County management staff in areas of expertise; act as a Director designee or in the Director’s absence; and performs related work as assigned.

Examples of Duties:

• Develop and direct the implementation of goals, objectives, policies, procedures and work standards for the department; direct the preparation and administration of the department's budget.
• Plan, organize, administer, review and evaluate the activities of professional, technical, and office support staff, directly or through subordinate supervisors.
• Contribute to the overall quality of the department's service provision by developing, reviewing, recommending and implementing improved policies and procedures.
• Plan, develop and direct a comprehensive, multi-year capital improvement plan and act as project administrator on major capital projects.
• Manage the coordination of the Information Technology Division programs, plans and operations between technology divisions and County departments; allocate resources, decide methods, systems, processes and controls for effective execution of approved program plans and ensure service quality levels.
• Direct and participate in strategic and tactical planning to ensure the IT Division supports County Departments’ information technology needs and to further the County’s Strategic Plan.
• Plan, develop, and direct the services needed by county staff and the community in disaster emergency situations as OES Logistics Chief.
• Manage, coordinate and direct the installation, operation and maintenance of telecommunications equipment and facilities; implement telecommunications projects to effectively utilize voice, video and data communications networks and services.
• Administer County contracts, purchasing support, infrastructure, software, licenses and related central services activities.
• Prioritize and allocate available resources; review and evaluate program and service delivery, make recommendations for improvements and ensure maximum effective service provision.

Job Description URL:

http://www.yuba.org/Yuba%20County/Human%20Resources%20and%20Organizational%20Ser...

Job PDF:

Asst Admin Services Director Oct 2024.pdf

Ideal Candidate

The ideal candidate for the role is an experienced and collaborative leader with a comprehensive understanding of countywide administrative and operational services. This individual is a strategic thinker with demonstrated expertise in managing large-scale programs and diverse administrative functions, including staff management, IT services, purchasing, capital improvement projects, and disaster logistics.

Qualifications:

MINIMUM: Bachelor’s Degree from an accredited college or university with major coursework in Public or Business Administration, Economics, Engineering, Computer Science or a related field and four (4) years of supervisory or management experience related to the work.

PREFERRED: In addition to the minimum, possession of an advanced degree in a related field and additional years of progressively responsible experience in administrative or general services with at least two (2) years of project management experience.

Licenses and Certification:

The ability to obtain valid California Class C driver's license within ten (10) days of employment; maintain throughout employment.

Special Requirements:

Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. DMV printout prior to hire. Attend meetings outside of normal working hours. Respond to emergency situations during weekends, holidays and other off-hours shifts. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Work Environment:

Generally a typical office setting. May be required to attend meetings outside the normal business hours. Occasionally may be required to travel for meetings or conferences outside normal business hours. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Benefits

SALARY RANGE: $10,659 - $13,857 / Month (DOE)

MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link.

RETIREMENT MISCELLAENOUS:

Classic = 2% @ 55 New = 2% @ 62

RETIREMENT SAFETY:

Classic = 2% @ 50 New = 2.7% @ 57

For more information about CalPERS Pension, please visit CalPERS Retirement.

SOCIAL SECURITY: Yuba County does not participate in the Social Security Program

MEDICARE: Yuba County does participate in the Medicare Program.

STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI.

DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability.

MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and select General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.

LIFE INSURANCE: The County provides a $50,000 life insurance policy to employees in this unit. An additional $50,000 in coverage is funded by the employee's contribution to the STD program. A total of $100,000 in coverage. Employees may purchase supplemental coverage for themselves and dependents.

EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.

DEFERRED COMP: One Voluntary Deferred Compensation plan is available.

EMPLOYER CONTRIBUTION TO DEFERRED COMPENSATION 401(A) PLAN: The County will provide a deferred compensation plan match to Unrepresented Safety Management employees within the Sheriff's Department and the Probation Department with open 457 deferred compensation accounts , after the completion of 2 years of service.

UNION AFFILIATION: None

For Leave Accrual Rates and Specialty Pays for classifications within the Non-Represented Management Bargaining Unit, please reference this benefits summary .

Special Instructions

Final Filing Deadline: Wednesday, November 13, 2024 @ 5PM

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by final filing deadline. Applications must include copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Communications are sent from two mail servers; Yuba@CalOpps.org and @co.yuba.ca.us.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx )

Applicants must provide the following documents with their application by the filing deadline:

• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:

The recruitment process involves multiple steps which may include but are not limited to:

• Supplemental Questionnaire
• Qualifications Appraisal Panels
• Department Interviews

(Please note: The entire recruitment process from recruitment opening date to start date could take 6 - 12 weeks for successful candidates).

SUPPLEMENTAL QUESTIONNAIRE:

A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job includes responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire.

QUALIFICATIONS APPRAISAL PANEL:

This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.

WAIVER OF SELECTION PROCEDURES:

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.

EMPLOYMENT ELIGIBILITY LIST:

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENT INTERVIEW:

The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

Recruitment Contact

Contact phone:

(530)749-7867

Contact email:

cissenmann@co.yuba.ca.us

Closing Date/Time: 11/13/2024 at 5pm

Salary:

$10,659.00-$13,857.00 Monthly