SOLID WASTE PROGRAMS MANAGER - OPEN UNTIL FILLED

Job Description:

SOLID WASTE PROGRAMS MANAGER - OPEN UNTIL FILLED

Description

OVERVIEW

Position Information
Manages and performs a variety of advanced professional assignments and staff supervision, including the development and implementation of the 6-year capital facility plan for the Solid Waste Division, and management of operations of County solid waste facilities, confirming ongoing facility compliance with applicable regulations and technical requirements. Duties include responsibility for capital projects, including overseeing design work, project estimating, project management, and overseeing, confirming inspection design and construction contracts for projects identified in the Solid Waste Division Capital Facility Plan, and performing a variety of professional field and office assignments that require the application of standard principles in the development and operation of solid waste facilities.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

Required Education and Experience

• Bachelors Degree in engineering, science, environmental science, physical science or related field; and
• Five years of professional experience experience involving project coordination/management in preferably solid waste facilities; and
• One year of supervisory experience preferably of large diverse work groups.

Note: Relevant work experience demonstrating required knowledge, skills, and abilities may substitute for educational requirements. Work experience is essential and cannot be replaced by additional education.

Preferred Education, Experience or Other Qualifications

• Experience overseeing and administrating grant and contracts.
• Experience working with public and with regulatory agencies.

Driving Requirements

• The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as:
  • Category 1 Driver: operates County-owned vehicle, and
  • Category 2: Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license.

Required Licenses, Certificates, Examinations/Tests and Other Requirements
Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.

Prior to employment, the successful candidate must:

• Submit copies of valid certifications and/or official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.
• Driving record review to verify their eligibility to drive for Kitsap County.

Required Knowledge, Skills and Abilities

Knowledge of:

• Practices, procedures, techniques, legislation, and other requirements of the solid waste program.
• Personnel and supervisory principles and practices including hiring, discipline, evaluation and discharge and workload planning.
• Principles and practices of project planning, budgeting, coordination and evaluation
• Solid waste planning and operations
• Contract management principles and techniques
• Rules of grammar, spelling and punctuation used in professional report writing
• Federal, state, and local solid waste and hazardous waste laws and regulations
• Equipment, materials and tools used in solid waste operations
• Occupational hazards and safety rules, regulations, and procedures related to solid waste facility operations
• Principles and methods associated with public information dissemination, community resource development and communication.
• Data processing systems and computer software applications relating to solid waste systems and operations

Skilled in:

• Utilize a variety of computer applications specific to the department including databases, Microsoft Office Suite's and SharePoint, word processing, spreadsheets, web based systems, and facility transaction software
• Communicate effectively orally and in writing, including effective presentations for both large and small audiences
• Read, interpret, understand and enforce safety rules and regulations and apply other laws, rules and regulations
• Adapt modern principles, methods, techniques and standards to the planning, design and construction of a variety of a solid waste programs and projects
• Administer contracts and grants, budget development and monitoring
• Establish and maintain accurate records and information systems for assigned activities and operations, analyze data, prepare reports, and make recommendations based on finding
• Coordinating work unit activities and handling multiple tasks
• Planning, assigning, directing and evaluating the work of project participants, analysis and problem-solving
• Providing program advice and education to the public
• Program evaluation, advocacy and promotion

Abilities to:

• Schedule and prioritize work
• Establish and maintain effective working relationships with others using tact, courtesy and good judgment
• Work independently without regular direction, and troubleshoot problems in assigned area of responsibility
• Maintain a professional demeanor under heavy workload and stressful situations.
• Maintain confidentiality and adhere to policy and procedures of the department
• Plan, organize, supervise and evaluate the work of assigned staff
• Apply judgment and discretion in resolving problems and interpreting policies and procedures
• Mediate and tactfully resolve controversial issues
• Manage resources for projects through planning, forecasting, feedback and control
• Track progress on each project with assigned staff.
• Analyze problems, evaluate alternatives, and recommend methods, procedures and techniques for resolution of issues.
• Track financial transactions to confirm adherence to budget.
• Physically perform assigned duties and essential functions of the position.
• This position is identified as an "Essential Employee" under the Public Works Inclement Weather/Emergency Response policy.
• Apply project management techniques and coordinate work unit activities
• Develop and implement long and short range programs
• Interview and counsel clients and vendors
• Principles, practices and standards of engineering and construction management with special emphasis on solid waste facilities
• Equipment, materials and tools used in solid waste operations
• Occupational hazards and safety rules, regulations, and procedures

Working Conditions/Physical Activities
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)
Positions in this class typically require:

• Works in an office environment and in the field. Responsible for routine field inspections/activities.
• Position may require: walking and balancing (short or long distances), bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents, Sitting and/or standing for short or extended periods of time, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; sufficient hearing and vision, repetitive motions for computer use
• Requires exertion of force of 25 pounds occasionally, 10 pounds frequently, to lift/carry/move objects, files/documents, and other materials as required.

ILLUSTRATIVE EXAMPLE OF DUTIES

• Provide project management necessary for solid waste maintenance and construction projects. Prepare requests for proposals or qualifications (RFPs/RFQs) or bid documents, coordinate and participate in the screening and selection of consulting engineers and contractors. Administer contracts, including developing the scope of work, schedule and budget; monitoring progress of work; reviewing invoices and change order requests; and ensuring compliance with approved contract and County ordinances.
• Provide general oversight of solid waste operations, including transfer station and recycling and garbage drop-box facilities and moderate risk waste collection facilities. Coordinate with specialists directly overseeing operations in planning and conducting capital projects. Assist in the development of policies and procedures related to operations.
• Supervise operations supervisory staff including setting work priorities, procedures, planning, organizing, assigning, advising, assisting, coaching, motivating and training as necessary. Establish standards of performance for each position supervised, evaluate the work of assigned staff, and participate in the selection of new employees, including making recommendations regarding hiring, discipline, transfer and termination. Interpret and train staff on policies and operating procedures and provide guidance and training to facilitate staff development and motivation.
• Oversee development and implementation of 6-year capital facility plan for the Solid Waste Division. Develop short and long range plans and operational programs including budget requirements. Prepare and make public presentations to explain assigned projects and to present progress reports. Manage, coordinate, and prepare applicable maps, exhibits, drawings, charts, and graphs and provide technical testimony as required. Respond to or direct the resolution of inquiries, problems, complaints, or requests for information from other departments, elected officials, agencies and the general public.
• Coordinate and participate in pre-bid, pre-construction and technical review meetings with contractors, engineers and representatives from County departments to review and analyze plans, specifications and related impacts for assigned projects. Review and obtain necessary approval of specifications, plans and contract documents before they are used in the public bidding process for County construction projects.
• Coordinate and supervise the site inspections of construction work to assure work is performed in accordance with plans and specifications; monitor contractor progress and coordinate construction engineering activities. Prepare and maintain construction documentation, maintain field records, monitor progress estimates, change orders and recommendations for payments to contractors for release and maintenance of performance bonds.
• Assist Solid Waste Senior Program Manager and in-house engineering staff with special projects as requested, including but not limited to: grant applications and project proposals for external funding for solid waste capital projects; capital program budget development and management; Comprehensive Solid Waste Management Plan updates; development and implementation of the Disaster Debris Management Plan.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
  
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
  
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
• Flexible hours are available, as approved by management.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Salary:

$82,269.90 - $116,245.23 Annually