Contract Management Specialist IV

Job Description:

Contract Management Specialist IV

Description

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
• A Master’s Degree may substitute for required experience up to a maximum of two (2) years.

Licenses or Certifications:

• None.

Notes to Applicants
The Contract Management Specialist IV reports through the Finance Division of Austin Energy. This team works closely with the City of Austin Procurement Office, Legal Services, and Program teams to provide contract management advice, consulting, training, and support for grants and a wide range of contracts and solicitations for the Utility.

The successful candidate will provide support for grants and contract administration, management, compliance, and training activities to Austin Energy staff to help ensure grant and contract activities are executed in accordance with all applicable guidelines, regulations, and policies.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• This position requires a criminal background investigation.

Assessments:

• Your skill level in some of the competency areas for this job may be assessed through skills testing.
• Candidates selected for interview(s) may be required to complete an assessment(s) approved by Municipal Civil Service process, Rule 4.

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

To view the City of Austin recruitment video, please click here.


Pay Range
$32.23 - $40.29

Hours
Monday-Friday: 8:00 a.m. - 5:00 p.m.

Hours may vary due to operational needs.

An alternative schedule and remote work/teleworking options are available but position requires a minimum of 40% per week in office standard.
Job Close Date 11/25/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications

• Experience working in a contract/grant; management/administration related position for federal, local, and/or state government;
• Experience in providing grant application, management, and/or compliance support in a large organization;
• Experience researching information in financial systems.
• Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.
• Intermediate proficiency with Microsoft Word
• Strong organizational skills with ability to prioritize tasks in an environment changes in priorities.
• Strong written and oral communication skills.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of contract law, contracting practices, regulations, policies and techniques.
• Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
• Knowledge of applicable Federal, State and Local laws
• Knowledge of community resources and structures.
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in using computers and related software applications
• Skill in data analysis and problem solving.
• Skill in planning and organizing
• Skill in negotiation.
• Ability to interpret policies, procedures and regulations.
• Ability to impartially summarize and evaluate factors related to contracts
• Ability to write specific terms of conditions for contracts
• Ability to enforce contractual obligations
• Ability to resolve complex, contractual issues
• Ability to establish and maintain good working relationships with other City employees and the public
• Ability to train others.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation from an accredited four-year college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired.

• I acknowledge and understand this position requires a Financial Criminal Background Investigation.

* Please describe your experience in providing grant application, management, and/or compliance support in a large organization.
(Open Ended Question)
* Do you have experience working in a contract / grant management/administration related position for federal, local and/or state government?

• Yes
• No

* Do you have experience with AIMS-Advantage 3, Microstrategy, eCOMBS, eCAPRIS, or other similar financial systems and applications

• Yes
• No

* Do you have experience conducting research for new and/or existing financial systems?

• yes
• no

* Are you proficient with Microsoft Excel?

• Yes
• No

* Which of the following best describes your proficiency with Microsoft Word?

• Basic: create/edit simple documents
• Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers
• Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates
• Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages
• Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages

* This position requires a high level of organizational skills with the ability to plan for and meet multiple deadlines, follow-up on action items, prioritize work assignments and take initiative. Please explain your experience and provide examples of duties and tasks performed in these areas?
(Open Ended Question)
* Please provide an example of how you have succeessfully demonstrated strong written and oral communication skills
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

Optional & Required Documents

Required Documents Optional Documents