Assistant City Secretary

Job Description:

Assistant City Secretary

Description

Summary

Minimum starting salary is $80,000.00 depending on qualifications

THE CITY OF WACO SEEKS:
A dynamic, organized, customer service-focused Assistant City Secretary who enjoys leading a team in a fast-paced environment. If you have municipal administration experience that includes excellent written and verbal communication, prioritizing, and time management skills, please apply!
MINIMUM QUALIFICATIONS:
REQUIRED:

• Bachelor's Degree in Business, Public Administration, or a related field
• Three years of public sector experience;
• Or an equivalent combination of education and experience.
• Must possess a valid Texas Driver's License

Preferred:

• Certification as a City Secretary by the Texas Municipal Clerks Association is required within one year of hire
• Certification as a Notary Public is required within 90 days of hire

POSITION OVERVIEW:
Under basic supervision, assists with the mandated functions and statutory requirements of the office of City Secretary as defined by state law; maintains official City records, and verifies compliance with state laws and City ordinances.

Primary Duties

Position Responsibilities

• Plans, prioritizes, assigns, supervises, reviews, and participates in the work of City Secretary’s Office staff responsible for a variety of specialized programs.
• Manages, reviews, and updates the office procedures for assigned functions, services, and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems; ensures work is performed accurately and that timelines are met; ensures compliance with established policies, procedures, and related regulations.
• Assists with interviewing and selecting assigned personnel.
• Provides and/or coordinates staff and boards and commissions member’s training and development in accordance with established policies and procedures.
• Works with employees to correct deficiencies; recommends and/or implements discipline and termination procedures.
• Assists in identifying opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with City Secretary, implements improvements.
• Participates in the development and implementation of goals, objectives, policies and procedures for assigned areas of responsibility; makes recommendation for changes and improvements to existing standards and procedures.
• Plans, coordinates and performs targeted public record outreach to city departments and professional stakeholders; heavily utilizes data research and other analysis to identify current and potential future trends in order to direct resources in the most efficient and effective manner possible.
• Performs the more technical and/or complex tasks for the City Secretary Office, which may include such duties as maintenance and/or troubleshooting issues with software within the office and serving in a lead capacity for sensitive work projects.
• Participates in the preparation of the annual budget, submits budget recommendations; annual contract renewal and bid processes, and monitors expenditures.
• Responds to and resolves routine customer inquiries and complaints.
• Gathers and compiles information on operations and activities for reporting purposes.
• Attends and participates in professional group meetings, stays abreast of new trends and innovationsrelated to the functions of Municipal Clerks, Public Information Requests and Public Records Management.
• Assists in reviewing, analyzing, interpreting, and implementing Federal and State laws and regulations; ensures that departmental standards and legal requirements are maintained.
• Represents the City Secretary Office to other departments, elected officials and outside agencies and coordinates assigned activities.
• Represents the City Secretary Office at community organizations, public gatherings, and other governmental agencies; plans, organizes and coordinates outreach, training, education events and activities.
• Coordinates City Secretary Office Records Management and Public Information Programs.
• Acts in the absence of the City Secretary and ensures timely and effective support is provided to City officials, City Departments and external entities.
• Performs duties within scope of authority and training; makes appropriate decisions based on direction of
• City Secretary, knowledge of municipal government operations, and City policies and procedures.

The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.

To learn more about the benefits offered, visit our Benefits page.

Why Work For Waco:

• Meaningful and challenging work
• Make a difference and improve communities
• Competitive Salary and Benefits
  • Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
  • Mandatory TMRS Retirement Plan with a 2:1 City Match
  • Education Assistance Program
  • Paid Parental Leave
  • Employee Assistance
  • Longevity Pay
  • And More!

Chance to do work you are passionate about Job Security Desire to give back

Closing Date/Time: 11/24/2024 11:59 PM Central

Salary:

See Position Description