Program Administrator

Job Description:

Program Administrator

Description

The Position

The current vacancies are in Ukiah with Substance Use Disorder Treatment and Public Health.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur.

Under general supervision, plans, directs, evaluates, participates and supervises the work in the research, analysis and development of recommendations related to a variety of departmental programs; conducts administrative studies related to program policies, procedures and methods; coordinates the development and implementation of program or operational changes; monitors program contracts, grants, progress, budget and regulation compliance. Performs other related program work as required.

Substance Use Disorder Treatment - Position supervises staff and oversees several grants ensuring deliverables and data are collected and compliance is maintained; oversees timely access data, AB 109 data, contracts, policies and procedure, OOCR and MFP reports; ensures the program stays in compliance with state and federal regulations. Grants overseen include SUBG, COSSUP, MIP.

PH - Community Wellness - Position supervises staff, oversees several grants, ensuring deliverables and data are collected, and compliance is maintained; oversees timely access to data, contracts, policies and procedures, and reports; ensures the program stays in compliance with state and federal regulations. Grants overseen include California Tobacco Prevention, Department of Justice Tobacco, CalFresh Healthy Living, Oral Health, and anticipating further grants.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include, but are not limited to the following :

• Perform the more difficult and complex work of an assigned program that may include the review and analysis of program operations, policies and procedures, preparation and monitoring of contracts executed by the department and preparation of major program and departmental reports.
• Gather and study data regarding program operations; review and analyze program studies, policies and procedures, budgetary requirements and other aspects of program management; prepare reports and make recommendations on departmental policies, procedures and operations.
• Review and analyze legislation and state mandated regulations to determine impact on program; make recommendation for necessary actions.
• Represent the Department in meetings with community and personnel from other agencies.
• Compile and analyze data and make recommendations on the formulation of policy and procedures and staffing organizational changes.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel and operational problems related to the program.
• Participate in the installation of new and revised programs, systems, procedures and methods of operation.
• Coordinate and perform the more complex and difficult program activities.
• Compile materials and assist in the preparation of budgets, reports, manuals and publications.
• Respond to complaints and requests for information.
• Participate in special projects as assigned.
• Perform other related duties as assigned.

IN A SUPERVISORY CAPACITY (in addition to above duties):

• Carry out supervisory duties in accordance with policies, procedures and applicable laws including: interviewing, hiring and training and mentoring, planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

MINIMUM QUALIFICATIONS REQUIRED
Depending upon area of assignment, may require experience and education in a specific field or area such as: Mental Health, Public Health, etc.

Education and Experience:
One year of experience as a Senior Program Specialist, Senior Staff Services Analyst or Senior Department Analyst or two years of experience as a Program Specialist II, Staff Services Specialist or Analyst II or Department Analyst II; or three years of experience performing professional program work to include duties similar to those performed within the classifications mentioned above AND a Bachelor's degree from an accredited college or university in Public or Business Administration, Social Work, Behavioral Science or related field (two years of additional qualifying experience may be substituted for the required education).

Licenses and Certifications:
None.

Knowledge, Skills, and Abilities

Knowledge of:

• Functions, principles and operation of public administrative programs.
• General principles and practices of public administration including personnel administration, accounting, budgeting, staff development or program analysis.
• Principles and practices of effective supervision.
• Available sources of public administrative program law, legislation, rules and regulations.
• Principles of planning, organization, research and analysis.
• Principles of training and development.
• State and federal laws and regulations with particular emphasis on compliance requirements and funding allocations.

Skill in, Mental and Physical Ability to:

• Plan, organize, direct and review the work assigned to staff.
• Select, train, supervise, evaluate and discipline subordinate staff.
• Provide verbal and written technical direction to others.
• Communicate effectively in writing in order to prepare a variety of reports, correspondence and memoranda.
• Properly interpret and make decisions in accordance with appropriate laws, rules and policies.
• Communicate clearly and concisely.
• Identify problems and central issues.
• Establish and maintain effective working relationships with a variety of individuals.
• Work independently.
• Interpret new and revised regulations to project probable impact to the program.
• Collect, organize and evaluate pertinent data, define and validate conclusions, identify alternative solutions and project consequences of decisions and recommendations.
• Speak effectively in groups and in individual situations.
• While performing the essential functions of this job the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms, and speak and hear.
• While performing the essential functions of this job the employee is occasionally required to stand, walk and lift and/or move up to 25 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/20/2024 11:59 PM Pacific

Salary:

$74,048.00 - $90,022.40 Annually