SENIOR PROCUREMENT AND CONTRACT SPECIALIST

Job Description:

SENIOR PROCUREMENT AND CONTRACT SPECIALIST

Description

The Position

The City of Riverside, Finance Department, is accepting applications for the position of Senior Procurement and Contract Specialist to fill one (1) vacancy. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Under general direction, a Senior Procurement and Contract Specialist will supervise, lead and perform specialized professional work in the purchase of equipment, services, materials and supplies; will plan, organize and direct division technology operations; conduct various analytical studies; develop, establish and implement policies and procedures; supervise technical purchasing personnel, and administrative support staff; and do related work as required.

Work Performed

Typical duties may include, but are not limited to, the following:

• Assist in establishing and implementing divisional policies, procedures and making recommendations for improvements as appropriate.
• Participate in the development of computer systems and processes as it applies to purchasing.
• Provide training, technical support, and group presentations to employees, and executive management regarding purchasing policies and procedures.
• Prepare, review, and sign City Council reports as appropriate.
• Supervise, train and evaluate technical and administrative support staff as assigned.
• Receive, examine, assign, and process departmental purchase requisitions.
• Assume responsibility for the most technical and large scale procurement of materials, supplies, and equipment.
• Prepare bid specifications and other necessary documents related to the purchase of supplies, equipment, materials and services.
• Evaluate the quality and suitability of supplies, equipment and materials.
• Coordinate requirements with department to insure that the proper items are purchased.
• Confer with departments regarding standardization of items, specification, purchasing needs, and special problems.
• Secure and maintain database of qualified vendors/contractors to insure an adequate number are available for competitive bidding.
• Evaluate vendor performance. Take appropriate action when necessary.
• Analyze recurring purchasing problems and determine solutions to the problems.
• Act as purchasing representative on the City financial automation system. Make purchasing recommendations on policies and procedures used in the operation of this City-wide system.
• Understand and be familiar with contracts from other governmental agencies which are available for use by the City.
• Perform the functions of the Purchasing Manager in their absence.

Qualifications

Education : A Bachelor's degree from an accredited college or university with major work in purchasing, business administration, marketing or a related field.

Experience : Three years of professional experience in the volume purchasing of a variety of general and specialized items or in governmental Request for Proposals, Request for Qualifications and Bid processes either through interaction with governmental solicitations or business to government sales operations. Two additional years of experience may substitute for two years of the required education on a year for year basis.

Highly Desired Qualifications:

• Contract Management/Administration Experience
• Certified Professional Contract Manager Certification or similar

Necessary Special Requirement:
Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License.

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination .

NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Level I include Para-Professional and Supervisory classifications (Non-exempt).

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3 year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation.The required employee contribution is 50% of the normal cost and is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Health Insurance - The City offerssix health insurance plans and contributes up to $1,516 per month for HMO plans(family coverage).
  
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
  

• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
  
• Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
  
• Deferred Compensation - The City contributes $100per month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
  
• Leave Benefits - Includes all the typical vacation leave, sick leave, bereavement leave, and holiday benefits.
  
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
  

• Long Term Disability - The City offers optional enrollment in the Long Term Disability Plan.
  
• LegalEase Plan - Optional legal services plan for employees and eligible dependents.
  
• Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.
  
• Vacation Accrual - 0-9 yrs = 128 hrs., 10+ yrs = 168 hrs.
  

For additional benefits information, please visit the following page: https://www.riversideca.gov/human/employee-hub/benefits/ about-1

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.) are pro-rated based on ½ or ¾ time status.

Closing Date/Time: 11/24/2024 11:59 PM Pacific

Salary:

$90,072.00 - $109,416.00 Annually