Principal Department Analyst

Job Description:

Principal Department Analyst

Description

The Position

The current vacancy is in Ukiah with Public Health.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur.

Under general direction, performs varied and professional analytical, financial, and advisory duties in providing highly responsible staff support within County departments; participates in the development and administration of budgets; and develops, presents, and implements plans, programs, and recommendations.

Public Health - Business Services: This position provides oversight and supervision of the Public Health fiscal staff to ensure compliance with state, federal, and grant billing practices. This position also tracks enhanced rate billing to meet the needs of the departments.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Perform administrative and management duties including budget, organizational, systems, policy, procedural, legislative analysis, grants, and special projects, and/or related areas.
• Research and analyze data and prepare narrative and statistical reports, recommendations, and projections.
• Provide assistance in evaluating and resolving sensitive, difficult, and complex operational and administrative problems; identifies problem areas and issues, and proposes solutions; plans, organizes, coordinates, directs, and/or conducts administrative and/or managerial studies related to the activities or operations in departmental, policy, and/or program areas; determines appropriate analytical techniques and information-gathering processes and ensures acquisition of required information and data; analyzes and evaluates alternatives.

• Perform the most difficult and complex work unique to department or area of assignment related to administrative and operational or programmatic activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow, space utilization, office automation, facilities, contract, and personnel management; design data collection systems; collect and analyze data from a variety of sources including departmental and external records, reports, documents, informational surveys, and contracts; develop and present written and verbal reports and recommendations for appropriate action based on an analysis of gathered data.
• Develop the most complex budgets, reports or recommendations based on analysis of data collected including impact on service levels and operations and/or information required by funding source; develop fiscal procedures; control specific departmental purchases and expenditures; review financial data on an ongoing basis to assure conformance with established guidelines; conduct cost/benefit studies and recommend changes to procedures or operations.
• Carry out supervisory responsibility in accordance with policies, procedures and applicable laws including interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Handle the highly specialized assignments such as acting as the department’s personnel officer, staff development officer, or budget officer, performing complex duties including analysis, monitoring, and compliance.

• Plan, coordinate, implement, promote, and oversee significant projects and initiatives; oversee and participate in the development and implementation of project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and work plans for the achievement of these goals.
• Analyze and ensure that assigned project activities and services comply with relevant federal, state, and local laws, policies, and regulations; research laws and other regulatory requirements governing governmental operations.
• Recommend and establish contract and MOU forms and procedures; develop, review and make recommendations concerning bid proposals and agreements; interpret contract terms and monitor adherence to contracts; recommend solutions to contractual problems.

• Serve as liaison with clients and representatives of private businesses, State and/or Federal agencies and other County departments to coordinate special projects, provide specified administrative services, represent the department in the development of, or change in programs and regulations, gather information and insight for use in assigned studies or management decisions.
• Perform other related duties as assigned

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Any combination of higher education, training, and experience which would provide the opportunity to acquire the knowledge and abilities listed.

Normally a Bachelor’s degree or equivalent from a recognized college or university, in public administration, finance/accounting, or other related field, and four (4) years of high-level analytical experience involving administrative and/or fiscal/budget activities, with at least two (2) years of lead or supervisory experience.

Licenses and Certifications:

None

Knowledge, Skills, and Abilities

Knowledge of:

• Government operations, organization and functions of County departments including structure and organization.
• Applicable Federal, State, and local laws, rules, regulations, codes and ordinances.
• Modern principles, practices, and trends in Public Administration as pertinent to area of assignment.
• Principles and practices of grant administration.
• Administrative and evaluative survey principles and techniques, methods and techniques of research, statistical analysis, and report presentation.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, and the training of staff in work procedures.
• Principle and practices of effective business communication.
• Structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
• General office procedures, policies, and practices, as well as basic knowledge of computers, related equipment and general office equipment.

Skill in:

• Researching, compiling, interpreting and summarizing a variety of informational and statistical data and materials.
• Analyzing complex problems, evaluating alternatives, and making creative recommendations.
• Interpreting applicable legislation and litigation.
• Advanced interpersonal skills to provide effective leadership to subordinate personnel and to develop cooperative working relationships with employees, senior management, elected officials, and outside agencies.
• Applying logical thinking to solve problems or accomplish tasks.
• Selecting and motivating staff, planning, organizing, assigning, directing, reviewing, evaluating the work of staff and providing for their training and professional development.
• Exercising tact, discretion, and sound independent judgment within established policy guidelines and legal constraints.
• Establishing and maintaining effective working relationships with a variety of citizens, public and private organizations, boards, commissions, and County staff.
• Planning, organizing, assigning, directing, reviewing, and evaluating staff.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
• Preparing clear and concise reports, correspondence, and other written materials.
• Understanding, interpreting, and communicating complicated policies, procedures and protocols.
• Communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
• Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc.

Mental and Physical Abilities:

• Identify, define, and analyze administrative, operational and programmatic problems and develop recommendations.
• Provide professional and effective consultation, assistance, and direction.
• Effectively assemble, organize, and present in written and/or oral form, reports containing alternative solutions and recommendations regarding specific resources, plans and policies.
• Understand and demonstrate business and political acumen.
• Formulate policies and plan, coordinate, and initiate actions necessary to implement decisions.
• Work under pressure, establish priorities and meet deadlines.
• Deal tactfully, convincingly, and effectively with departmental personnel, government officials, representatives of special interest groups and the general public.
• Organize and coordinate the activities of staff, delegate, supervise and follow-up on assigned work.
• Exercise initiative, ingenuity and sound independent judgment when making decisions within general policy guidelines.
• Demonstrate tact, patience, and empathize with the problems of citizens and staff. Responding to stressful and sensitive situations in a calm, professional and confidential manner.
• Prepare and present concise and well organized written and oral reports of a technical nature; communicate effectively both verbally and in writing.
• Speak effectively before groups and organizations and have the poise and tact to handle sensitive and confidential matters with public entities and the media
• Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/24/2024 11:59 PM Pacific

Salary:

$82,264.00 - $100,006.40 Annually