Trust & Special Project Accountant - (Accountant II) - Trust Fund Accounting

Job Description:

Trust & Special Project Accountant - (Accountant II) - Trust Fund Accounting

Description

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Trust & Special Project Accountant

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

University Accounting Services - Trust Fund Accounting

Appointment Type

This is a one-year probationary position

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday 8:00 am- 5:00 pm

Anticipated Hiring Range

$6,192.00 - $6,879.00 Per Month ($74,304.00 - $82,548.00 annually)

Salary is commensurate with experience.

Position Summary

This position is assisting the Trust Fund Lead Accountant and under the supervision of the Trust Fund Associate Controller. It involves performing intermediate-level professional tasks that apply accounting principles to address a variety of functions or challenges related to grants, contracts, and trust funds. The role requires a comprehensive understanding of Generally Accepted Accounting Principles (GAAP) and involves independently managing a full range of accounting responsibilities. Key duties include monitoring accounts receivable, reconciling accounts, recording accounting transactions, identifying and resolving issues, recommending solutions, providing training, and delivering accounting services to the campus community in accordance with established policies, procedures, and general accounting standards.

Position Information

• Performs professional accounting functions independently for grants &contracts and trust fund
• Provide accounting services to the campus community
• Responsible for all daily and monthly billings and credit memo including analyzing, reconciliation and preparing for SFSU Trust funds such as Housing, College of Extended Learning, Romberg Tiburon Center, Parking, Campus Police and the Vista Room
• Prepare, reconcile and monitor AR Aging report; generate and sent out dunning letter for trust fund; pursue account receivable collection efforts for all trust fund invoices including CEL and Housing TPC
• Apply Wire/ACH, check, and E-market payments to outstanding invoices
• Process departmental check deposit and work with Bursar’s Office on depositing unidentified checks
  
  
• Ensure Trust and Special Project agreements are carried out in accordance with established policies, procedures and generally accepted accounting principles
• Process and keep track trust agreements process; matches trust agreements expenses authorized signatures with delegation Authority
• Daily Trust Fund certification for all Trust Fund AP payment

• Prepare Trust Fund Balance for all cabinets quarterly
• Prepare and reconcile auction sales and tax monthly
• Prepare and reconcile One Card collection monthly
• Prepare and reconcile Tittle IV payment monthly

• Process Daily Trust Fund Journal Entries
• Record monthly One-card, Library, Parking Tax, oction sales, and Title IV payment journal entry
• Oversee the updating and maintaining process of CashNet Item Codes
• Assist the campus community on ACH/Wire transfer payment set up and E-market
• Key personnel on DocuSign workflow implementation for trust fund and grant&contract
• Record Trust Fund and Grant & Contract ACH/Wire payments

• Maintain Chatfield: Account & Trust fund request
• Prepare PBC for SFSU’s annual financial audit and other intermittent financial review
• Participate in the revenue reconciliation process for Year End financial reports
• Assist in month end, legal and GAAP closing, provide supporting documents for internal and external audit
• Provide general supervision and training to student assistants

Other duties assigned

Minimum Qualifications

Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.

• Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

• Experience & Education: Equivalent to two years of progressively responsible professional accounting experience. Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

Preferred Qualifications

• Desired experience with working with complex computerized accounting system
• Knowledge of database report writing tools is a plus
• Trust fund, Grants and Contract accounting and billing experience
• Core Competencies - embody the following competencies
• Bias toward collaboration and teamwork
• Effective oral, written and nonverbal communication skills
• Customer/Client Focus with an emphasis in problem solving and resolution
• Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence
• Diversity and inclusion

Environmental/Physical/Special

Ability to work with minimal supervision, under pressure, multi-task, problem solving, frequently changing deadlines, follow through on assignments, extensive period of operating the computer terminal and lifting of heavy material.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

*SFSU INTERNAL APPLICANTS ONLY*

Advertised: Nov 08 2024 Pacific Standard Time
Applications close:

Closing Date/Time: