Management Analyst I (Communications) in City Manager's Office

Job Description:

Management Analyst I (Communications) in City Manager's Office

Description

Description

The City of Livermore is currently accepting applications to fill a Management Analyst I position in the City Manager's Office . Responsibilities include a wide variety of tasks and projects in support of Citywide internal and external communications. The incumbent will perform a variety of work related to public relations and communications activities and are expected to function with little direct oversight.

For more information including specific job duties and ideal candidate qualifies, please refer to the job announcement .
DEFINITION

Under general supervision, provides a variety of analytical and professional administrative tasks involved with the management support of a City department and/or division in municipal programs and operations, staff analysis, policy development, and special projects; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the entry-level professional classification in the management analyst series. Incumbents are responsible for applying knowledge of management principles and practices to a variety of assignments such as budget, small to mid-sized projects/programs, analysis and research, and other assignments as required. Initially work methods and resources are identified, policies and procedures are explained, and assignments are supervised in progress as well as upon completion. As experience is gained, work product is generally checked only upon completion. This classification is distinguished from the Management Analyst II in that the latter is the full journey-level classification in the series, working independently to accomplish the duties and responsibilities assigned.

SUPERVISION RECEIVED

Receives administrative direction from a manager, division, or department head.

SUPERVISION EXERCISED

May provide supervision to clerical and temporary employees.

Examples of Important and Essential Functions

Position(s) exists in a variety of departments. Not all functions are essential in all departments depending on department needs.

Program Functions
Participates in and/or leads program administration activities; conducts statistical studies; may administer ongoing departmental/divisional programs/contracts; and researches grant programs and assists with the preparation of grant applications.

Administrative Functions
Conducts research on rules, regulations, legislation, case law and special projects; monitors legislative activity; participates in organizational analyses and design; prepares technical reports; participates in divisional/departmental budget process and financial management; participates in the study, design and implementation of administrative procedures; participates in staff support to public boards and commissions; conducts surveys; may represent the division/department with other agencies, citizen groups and/or private individuals; prepares public notices and news releases; participates in the establishment and maintenance of inter-departmental, inter-agency and/or inter-City communication; researches and responds to public complaints/inquiries; and prepares written and verbal reports.

Supervisory Functions
May supervise, train, and evaluate assigned personnel; and submits hiring recommendations and personnel actions for approval.

Job Related and Essential Qualifications

Demonstrated Knowledge of :
Research methodologies, of technical and analytical report writing, data collection and analysis. Working knowledge of: the principles and practices of public administration; of budgeting and financial analysis; fiscal analysis; accounting; principles, functions of government; relationships between local, state and federal governments; legislation and regulations relating to non-discrimination; automated information systems; program management; and group dynamics.

Demonstrated Skills to:
Apply conceptual knowledge to the administration of a public agency; perform administrative staff work; conduct research; communicate effectively both verbally and in writing; prepare technical reports and presentations; read and analyze fiscal reports; participate in and report on organizational and operational analyses; provide staff support to public boards and commissions; read and interpret complex rules, regulations, legislation and technical reference materials; participate in the preparation of funding proposals, budgets and budget monitoring; organize and prioritize work assignments; develop and maintain cooperative working relationships with a variety of groups; and exemplify an enthusiastic, resourceful, and effective customer service attitude.

Ability to :
Learn, interpret, and apply City, department and division rules, regulations, policies, procedures, practices, and dynamics; support and promote the City's policies, goals, and vision; keep informed of developments in assigned field and incorporate the latest and most progressive management concepts; and understand divisional and/or departmental goals within the context of the organization.

Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : One year of progressively responsible, para-professional administrative experience performing a variety of technical functions related to the assigned position, such as project/program management, fiscal analysis, and organizational development. Public sector experience is highly desirable.

Education : A Bachelor's Degree in business administration, public administration, or a field related to the assigned position.

License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer monitors; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Livermore Management Group

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024

MOU TERM
07/01/2021 - 06/30/2025

SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%

CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.

BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance& supplemental life to $500,000.

LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)
ER paid

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.

VACATION ACCRUALYears of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs
Maximum accrual: 375 hours

HOLIDAYS
12 observed holidays

SICK LEAVE ACCRUAL
96.2 hours/year

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
• PARENTAL LEAVE : 4 regularly scheduled workdays for non-birthing parentwho becomes a parent by adoption, foster care placement, or birth of a child.
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays forsister-in-law and brother-in-law.

BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.

ADMINISTRATIVE LEAVE
80 hours per year.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION
ER contributes $185/per pay period, with required EE contribution of $75/per pay period

2024 Maximum :
Normal = $23,000
Age 50+ = $7,500
Catchup Limits = $46,000

SECTION 125 PLAN
No ER contribution
2024 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,200/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
Police Facility and Equipment Manager: $600/year (equivalent to $23.07 per pay period)

SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager

SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate

ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less.

SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%

BILINGUAL PAY
$50/pay period
Must be certified by Department Head, approved by City Manager, and used on the job.

CELL PHONE ALLOWANCE
If approved, $40/month or$90/month.

AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager

TUITION REIMBURSEMENT
75% reimbursement fortuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

PAY PERIODS
26 pay periods per year

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 11/25/2024 5:00 PM Pacific

Salary:

$7,923.28 - $9,904.10 Monthly