Special Events & Facilities Coordinator

Job Description:

Special Events & Facilities Coordinator

Description

Distinguishing Features of the Class

Under general direction of the Assistant City Manager or designee, facilitates and performs responsible work as assigned. Responsibilities include overseeing and coordinating City participation in community and special events; management of the street use team and processes, graffiti removal and serves as a liaison for community partners, businesses, and internal stakeholders.

Acceptable Experience and Training

• Graduation from an accredited four-year college or university with major course work in communications, marketing, public relations, advertising or related field; and
• Two years of professional experience in promotions, community relations, communication, or event management, preferably including experience in coordinating a major special event; or
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications

• Candidates for positions in this class must pass a post-employment offer physical examination and drug screen.
• Ability to pass a background check.
• Possession of a valid Iowa driver’s license or evidence of equivalent mobility.

Examples of Essential Work (Illustrative Only)

• Executes and oversees all City special events.
• Directs, supervises, manages and evaluates special event process for the City of Des Moines.
• Supervises, leads and coordinates street use team and events within the City of Des Moines.
• Reviews and evaluates all street use and special event applications.
• Coordinate the City’s graffiti removal program.
• Coordinates with department vendors and subcontractors including the City Security & Janitorial contracts.
• Performs administrative tasks as assigned.
• Prepares and submits recommendations, controls expenditures, and performs other financial monitoring/accounting as required.
• Supervises and manages the collection of fees for activities as necessary, maintains thorough and accurate records of participants and related materials.
• Manages and supervises special event organizers to ensure all requirements of the application and City ordinance are met.
• Acts as liaison and manages effective communication between street use team members, internal/external stakeholders, event organizers, and the public.
• Provides needed information and documentation concerning special events with the City.
• Proactively addresses and successfully resolves issues that arise regarding special events.
• Coordinates and communicates with other government entities when events cross corporate boundaries.
• Coordinates with community groups on a variety of community and area-wide special events designed to enhance the City's image, attract tourism and provide recreational enjoyment or entertainment.
• Performs related work as required.

Click here for Benefit Summary

Closing Date/Time: 1/17/2025 4:00 PM Central

Salary:

$35.77 - $45.32 Hourly