Extra Help Payroll Clerk I/II

Job Description:

Extra Help Payroll Clerk I/II

Description

Applications will be reviewed by Tulare County Human Resources & Development. As extra help positions become available, County departments with the job openings select the most qualified and appropriate applicant for the position available. The number of hours and duration of employment varies by each assignment. Extra help employees may work in a variety of County departments in locations throughout the geographic county area.

Extra help employees may not work more than 1,559 hours in any fiscal year from July to June. An extra help employee who mistakenly works in excess of 1,559 hours in a fiscal year does not become a probationary or regular employee.

Applications will be active for six months. If you are hired for extra help and you complete a work assignment and then you if you wish to be employed again, you must resubmit an Extra Help application online.

There are no benefits associated with extra help positions. See regular job specification for complete job duties and requirements.

This position is responsible to perform financial record processing and maintenance of payroll compensation and attendance at the department/agency level; to prepare and process payroll; and to perform clerical work in the maintenance of payroll and attendance records.

The current opportunities are located with the Tulare County Probation Department.
Salary by Level:
Level I: $19.06 Hourly
Level II: $20.97 Hourly

Typical Duties

Review and ensure accuracy of a variety of financial records and reports.

Calculate payroll and maintain withholding and contribution records.

Review time sheets for completeness and conformity to policy and procedures from MOUs and County Personnel Rules.

Compile and maintain lists and/or records on a variety of payroll specialty issues.

Calculate pay adjustments due to corrected time sheets and/or processing corrections.

Research, resolve and correct discrepancies on benefit balances.

Prepare data entry documents and correction forms for Auditor’s office.

Analyze and reconcile financial records.

Operate personal computers and software applications, including spreadsheets, word-processing and database systems.

Assist staff with procedural issues relating to payroll.

Provide training presentations to staff on procedural issues.

Review and maintain job costing for reported actuals.

Communicate with workers compensation and State Disability representatives.

Compile and maintain indexes, lists, files, and records.

Prepare and type correspondence.

Perform a variety of general clerical duties in maintaining records and reports.

Analyze and reconcile financial accounts and records.

Assist the public and respond to inquiries.

Prepare and maintain payroll and disbursement records and files.

Calculate deductions, garnishments, and attachments and prepare payments for a variety of organizations, and balance amounts with payroll.

Input payroll data into the computer system.

Coordinate work with other departments and staff in the preparation of payroll.

Act as a liaison between staff and Auditor’s Payroll Division.

May process payment of accounts payable expenditures and receipt of accounts receivable payments.

Interpret, apply, and explain to others a wide variety of rules, regulations, procedures, and forms.

Prepare, write, and generate computerized and written reports from the human resources, payroll and time collection information systems and use the information to track periodic employee data used by management and other departmental support staff.

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: Equivalent to completion of the twelfth (12th) grade.

Experience: Level I: One (1) year of highly successful general financial record keeping experience in a fast paced, detail-oriented business environment or completion of an approved full charge bookkeeper program or other office support program from an accredited business/community college or adult school. Level II: Two (2) years of full-time experience processing payroll and maintaining personnel records with an organization using automated payroll systems or one (1) year of experience as a Payroll Clerk I for the County of Tulare.

Experience Equivalency for Level II: Completion of an approved full charge bookkeeper program or other office support program from an accredited business/community college or adult school and one (1) year of full-time experience processing payroll and maintaining personnel records with an organization using automated payroll systems.

Knowledge of:

• Personnel and Payroll terminology.
• Payroll preparation and accounting methods.
• Indexing, filing, and record keeping systems and procedures.
• Numerical and alphabetical filing systems.
• English usage, spelling, grammar, and punctuation.
• General clerical office methods and procedures.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.

• Accurately post figures to various documents and records.
• Proofread and rapidly correct errors in numbers, grammar, and spelling.
• Read and compare information in reports, memos, lists and forms.
• Read, interpret, and apply rules and regulations.
• Effectively operate personal computers and related software programs.
• Understand and follow verbal and written instructions.
• Establish and maintain effective working relationships with County staff and the public.
• Organize work, set priorities, and perform work with accuracy and attention to detail.
• Record information legibly and with technical accuracy.
• Alphabetize, file, and maintain various financial and fiscal records.
• Remain flexible to changes in workloads and stress of meeting deadlines.
• Research and compile information
• Communicate with people of various educational and socioeconomic backgrounds.
• Set-up and maintain files and indices
• Interpret and follow employment regulations and personnel/payroll manuals and directives.

Additional Information

Conditions of Employment:

• Possession of, or ability to obtain, an appropriate, valid California driver's license.
• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER



Closing Date/Time: 1/19/2025 11:59 PM Pacific

Salary:

$19.06 - $20.97 Hourly