COURT CLERK

Job Description:

COURT CLERK

Description

OVERVIEW

Kitsap County District Court is looking for a Court Clerk to join their team!

Our ideal candidate will have a strong administrative background, with an interest in the legal system. If you have solid attention to detail, are a team player, and enjoy the idea of helping serve your community, this could be the job for you!

Do what you love with great benefits, a pension, and enjoy work life balance with a dedicated team of professionals.

The Kitsap County District Court is a court of limited jurisdiction, and has jurisdiction over misdemeanors and gross misdemeanor crimes. Court Clerks perform a variety of duties for the Court including researching court files and records, preparing and processing documents and orders, administering oaths, and managing court calendars. They play an integral part of the District Court team, by creating, preserving, and protecting the official record of the court. Accuracy is vital to protect the rights of participants and to maintain the integrity of the judicial process. Court Clerks work closely with the four elected judges, staff, defense attorneys, prosecuting attorneys, interpreters, and other criminal justice partners.

Hourly rate is pending Board of County Commissioners approval; scheduled for February 2025.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• Two years progressively responsible clerical experience which includes personal computer data entry and working with the public in a customer service focused position such as front office or reception.
• Note: Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• Two (2) years clerical or office experience in the courts, legal or criminal justice fields.
• Previous cashiering, cash handling or retail experience.
• The ideal candidate will have recent (within five years) experience working with or in the justice system.

Criminal Conviction Standards:

• The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting.
  • Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/sites/default/files/FSA/bccu/documents/Secretary%27sCrimesListforALLPrograms.pdf

Prior to employment, the successful candidate must:

• Pass a criminal background check through law enforcement agencies.
• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualification.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed in an office setting, and you may be required to lift at least 20 pounds.
• Incumbents may be exposed to hostile individuals while in the courtroom or office setting

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

• Performs oversight of certain legal processes to ensure the timely release of defendants from custody, the issuance and quashing of arrest warrants, and assignment of legal counsel
• Proficiently utilize multiple computer/software programs simultaneously to independently evaluate, input and disseminate legal documents pursuant to governing state statutes, and state and local court rules.
• Read, interpret and apply a variety of legal documents while upholding the utmost level of confidentiality where required.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is covered under a collective bargaining agreement with AFSCME 1308 and the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 7:45 a.m. - 4:30 p.m.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
MetLife Long Term Disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Additional compensation that you may be eligible for:
Shift differential
Overtime
Stand by pay
Call-back pay

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

Union Membership
This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 1/26/2025 11:59 PM Pacific

Salary:

$26.99 - $34.52 Hourly