Paralegal

Job Description:

Paralegal

Description

Description

The City of Fremont's City Attorney's Office is recruiting for

Paralegal

VIEW OUR RECRUITMENT BROCHURE
The City Attorney's Office
The City Attorney’s Office provides legal advice to all City Departments, the City Council and all Boards and Commissions. In addition, the City Attorney’s Office provides risk management services through the Risk Management Division.

The Position
The Paralegal position is responsible for the preparation and management of complex legal documents and performs specialized legal administrative services at the direction of the professional staff in the City Attorney's office. The Paralegal works independently within prescribed guidelines and protocol to plan, organize, and complete assignments, which are reviewed upon completion. This is a full-time in-office position (8 am-5pm).

Application Deadline
The application deadline is January 25, 2025, at 11:59 PM or when the first 50 applications are received. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process
The process may include individual and/or panel interviews, written and/or in-basket exercise, professional reference checks, DOJ fingerprint check, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us
For additional information, please contact Human Resources Department at: humanresources@fremont.gov

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Class Specification

Definition

Under direction provides a variety of complex and highly responsible paralegal and administrative services to support the activities of the City Attorney's office; performs related duties as required.

Class Characteristics

This class is characterized by the responsibility to provide a variety of legal services and assignments not requiring the licensing of an attorney. The position is responsible for the preparation and management of complex legal documents and performs specialized legal administrative services at the direction of the professional staff in the City Attorney's office. Incumbents work independently within prescribed guidelines and protocol to plan, organize, and complete assignments, which are reviewed upon completion.

This classification is distinguished from the Deputy City Attorney I position in that it does not require a law degree and performs less complex legal tasks.

Essential Functions

• Prepare documents, including confidential documents, memos, correspondence, pleadings and other legal documents for litigation and administrative hearings.
• Perform legal research.
• Review incoming documents to determine time limits in processing of responses and maintain tickler system.
• Process basic and complex court documents requiring knowledge of legal procedures, format, and terminology in accordance with federal, state and local rules.
• Review contracts, deeds, ordinances, resolutions and other legal documents for completeness and accuracy.
• Assist in drafting resolutions, ordinances, pleadings and documents to be filed in the courts, contracts and other legal documents requested by an attorney.
• Respond to inquiries and requests for information from the public and City staff.
• Adhere to customer service philosophy with both internal and external customers and demonstrate skill in establishing a strong and positive image of the department and City.
• File court documents and attend court hearings as assigned.

Marginal Functions

• May make travel and lodging arrangements.
• May be assigned to perform special projects.
• May perform tasks Secretarial in nature.
• Perform related duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: Resources available for researching legal and statutory questions; legal research techniques; municipal, administrative, contract, business corporate and real estate law; legal terminology and common legal documents; federal, state and administrative court practices and procedures; legal concepts and the role of law in society.

Skill in: commonly used office software applications.
Ability to: conduct legal research; prepare legal briefs, opinions, reports, ordinances, resolutions and other legal documents for the attorney's office and for other city departments as assigned; communicate effectively both verbally and in writing; type at a speed necessary for successful job performance; follow written and verbal instructions; work independently; develop and maintain effective working relationships with attorneys, support staff and clients; identify and resolve problems; analyze and apply the provisions of laws, ordinances, regulations, court cases and opinions.
Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Possession of a Paralegal Certificate and two years experience as a legal secretary, or five years experience as a legal secretary with considerable experience performing legal research and preparing drafts of legal documents.

Licenses/Certificates/Special Requirements

Positions in this classification require possession of a valid Class C California driver's license by the time of appointment. Failure to possess or maintain the valid required license shall result in discipline up to and including termination of employment. This classification requires the ability to travel independently within and outside of City limits.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant
Walking: Rare
Standing: Rare
Bending (neck): Frequent
Bending (waist): Occasional
Squatting: Rare
Climbing: Never
Kneeling: Alternative to Squat
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Frequent
Twisting (waist): Rare
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Occasional
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Occasional
Reach - above shoulder level: Rare

Push/pull:

Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:

Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:

Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:

Eye-hand: Required
Eye-hand-foot: Required
Driving: Required

Vision:

Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required

Talking:

Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:

Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.

Class Code: 1344
FLSA: Non-Exempt
EEOC Code: 5
Barg. Unit: CFEA
Probation: 12 months
Rev.: 11/15

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit:City of Fremont Benefits Summary

Closing Date/Time: 1/25/2025 11:59 PM Pacific

Salary:

$93,860.22 - $114,086.47 Annually