SECRETARY

Job Description:

SECRETARY

Description

DESCRIPTION

**Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.

**If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of January 30, 2025 at 11:59PM PST.

The Department of Financial Management has an immediate opening for a permanent, full-time Secretary. This position supports the City Treasurer and the Treasury Bureau. The Treasury Bureau invests the idle funds of the City and related agencies, serves as the principal liaison with the City’s commercial banks, develops and structures the City’s financing strategies and transactions, and manages the City’s debt and cash management functions.

The ideal candidate must be highly organized, be able to remain calm, and quickly adapt to changing priorities in a high-paced, high-pressure work environment. The position will be working in a team environment and collaborate with various staff across different levels of the organization. As such, the ideal candidate must be a team player with excellent communication and customer service skills. Further, the ideal candidate must be experienced with managing the workflow and schedule of a high-level executive/manager. Success in this position will require resourcefulness, the keen ability to plan and anticipate needs, and the ability to be comfortable with generating results from external and internal parties without being confrontational.

EXAMPLES OF DUTIES

• Provides support to the City Treasurer for scheduling appointments and meetings
• Answers phone calls on the general Bureau telephone number, directing callers to the appropriate information source
• Maintains files, documentation and correspondence for City Treasurer
• Takes, types, and distributes minutes of meetings
• Coordinates requests from the City Council, City Manager's Office, or other partners and clients
• Compiles information and data for use in preparing various records and reports
• Interprets departmental policies, procedures, and operations to the public or City personnel
• Orders office supplies for Bureau
• Issues and processes purchase orders, invoices and contracts
• Completes travel request forms and schedules transportation, hotel and other reservations needed for attendance at Bureau-related conferences
• Performs other related duties as required

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:

• Five (5) years of progressively responsible secretarial/clerical experience
• High School Diploma or equivalent

DESIRABLE QUALIFICATIONS:

• Associate’s degree (or 60 units of college level coursework) in Business, Public Administration, or related field is desirable
• Experience in the public sector (e.g., government agency)
• Proficiency in the use of computers including email, internet, and office productivity software (i.e., Microsoft Office).
• Currently certified as a California Notary Public or have an interest in the California Notary Public appointment

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Exceptional verbal, written and customer service skills including the ability to maintain confidentiality
• Strong organizational and time management skills
• Ability to work independently with minimal supervision and exercise sound judgment and critical thinking skills
• Ability to work within deadlines, and manage multiple assignments and priorities
• Strong attention to detail
• Professional attitude, good judgement, patience and ability to positively interact with employees at all levels
• Skilled in spelling, grammar, punctuation and English language skills

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on January 30, 2025, or until 100 applications have been received, whichever occurs first. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 1/30/2025 11:59 PM Pacific

Salary:

$24.54 - $35.54 Hourly