Contract Management Specialist II or III

Job Description:

Contract Management Specialist II or III

Description

Minimum Qualifications
This position will be filled at one of the following levels depending upon candidate qualifications:


Contract Management Specialist II::

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience.
• Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.

Contract Management Specialist III ::

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
• Experience may substitute for education up to the maximum of four (4) years.
• A Master’s Degree may substitute for required experience up to two (2) years

Licenses or Certifications:

None
Notes to Applicants

Position Overview:
The Contract Management Specialist is responsible for contract monitoring/management and the overall procurement process. This position is responsible for preparing solicitation documents, gathering contract requirements, developing a scope of work, and performing spot buying.

Critical Position:
This position has been designation as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

Salary:
These positions will be filled at the Contract Management Specialist II or Contract Management Specialist III levels, depending upon qualifications.

• Contract Management Specialist II: $26.61 - $31.87/hour, commensurate.
• Contract Management Specialist III : $28.29 - $34.80/hour, commensurate.

Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

When completing the City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
• A resume is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected to interview:
Your skill level in some of the competency areas for this job - specifically Microsoft Word (Intermediate) and Microsoft Excel (Intermediate) - will be assessed through skills testing with a required minimum passing score of 70%.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• A criminal background investigation is required.
  
  

Secondary Employment:

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
• Austin Water must review all secondary employment.
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises.
Pay Range
See ‘Notes to Applicants’
Hours
7:00 a.m. to 4:00 p.m. or other hours as required or needed for emergencies.
Job Close Date 02/04/2025 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications

• Experience working in a utility, municipality, or other similarly regulated entity
• Professional experience and knowledge of Federal, State, and Local laws, regulations, and policies
• Experience with purchasing, contract management, contract monitoring, and contract compliance
• Effective communication skills with internal and external customers and vendors
• Strong problem-solving, decision-making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities
• Experience working on or working in cooperation with an emergency management or logistics team
• Contract Management or Purchasing certification such as Certified Professional Public Buyer ( CPPB ), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager ( CTCM ), or other national or state equivalent certification, or the ability to obtain within 6 months employment.
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.



Contract Management Specialist II
Contract Management Specialist III
Knowledge, Skills and Abilities
This position is posted at multiple levels. Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


Contract Management Specialist II
Contract Management Specialist III
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications?

• Yes
• No

* Do you have a Contract Management or Purchasing certification such as Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager (CTCM), or other national or state equivalent certification, or the ability to obtain within 6 months employment?

• Yes
• No

* Which of the following describes how many years’ experience do you have assisting in emergency situations or leading or performing on an emergency logistics team?

• None
• Less than 1 year
• 1-3 years
• 4-5 years
• 6-10 years
• More than 10 years

* Do you have experience working for a Utility, Municipality or other similarly regulated entity?

• Yes
• No

* Do you have experience and knowledge of Federal, State, and Local laws, regulations, and policies?

• Yes
• No

* Which of the following best describes your purchasing, contract management, and contract monitoring experience?

• None
• Less than 1 year
• 1-3 years
• 3 - 5 years
• 5 or more years

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)?

• Yes
• No

* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Check.

* Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents