Temporary Executive Assistant I/II

Job Description:

Temporary Executive Assistant I/II

Description

Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

Researches, compiles and summarizes a variety of informational or statistical data and materials.

Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.

Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.

Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.

Creates Power Point presentations and related materials for management presentations.

Coordinates and assembles information from the Air District’s management and executive staff, the public and other stakeholders for Board of Director’s meetings; prepares and distributes the materials.

Tracks Board of Directors’ expenses and processes related payments. Proofreads and uploads materials to the Air District’s website.

Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

May supervise, train, review and evaluate work of office support staff.

Salary:

$98477.61