Principal Court Clerk - Probate Issue Department

Job Description:

Principal Court Clerk - Probate Issue Department

Description

Job Location: Missouri Circuit Courts

Why you'll love this position:

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Principal Court Clerk position to perform highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

General Duties:

This is responsible, technical clerical and supervisory work in a six person department, Probate Issue Department.

Technical work will include the following: Analysis and appraisal of petitions and documents necessary to open estates by interpreting the information provided, researching the law and making a determination which is communicated to attorneys, their support staff, and may include a recommendation to the Probate Judge or Commissioners. Preparation of service documents, scheduling hearings; preparation and signing of a variety of orders, documents and correspondence requiring detailed knowledge of probate terminology, rules, and procedures. Statutory authority allowing clerks to assist certain members of the public in the preparation and completion of documents. Dealing with highly confidential records of the court. The level of work performed is differentiated by the higher degree of independence, discretion, and authority granted in the processing of new estates; answer inquiries and furnish information to attorneys, court personnel, and the general public in person and by telephone; and perform other duties as assigned.

Supervisory work includes the following: Supervising the processing of all new cases filed in the Probate Division; assigns, directs, supervises, and delegates the work of all issue clerks; monitor queues of all issue clerks; interviewing and selection of personnel; counseling, evaluating, and discipline of personnel; review/approval of requests for leave and time sheets; identification of problems and development of solutions; determining priorities; development of procedures as required by changes in statutes, policies, and procedures; development of new forms and monitor needed changes to existing forms; and delegated judicial discretion in the processing of new estates.

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Minimum Qualifications

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and three years of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Preferred Qualifications

• Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Comprehensive knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

Salary:

38,319.00 per Year