Job No. 545516 Director of Accounting & Reporting, Student Financial Services

Job Description:

Job No. 545516 Director of Accounting & Reporting, Student Financial Services

Description

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $9,167 - $10,417

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $5,053 - $16,221

PAY BASIS: Monthly

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by February 9, 2025 ; however, the position will remain open until filled.

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

POSITION PURPOSE: Under the administrative direction of the Associate Vice President and Chief Accounting Officer for Business and Financial Services, the Director of Accounting & Reporting, Student Financial Services, provides oversight and leadership in Student Financial Services, which includes cashiering, collections, student accounts, and campus billing for main campus as well as four auxiliary business units. Responsibilities include overseeing all aspects of student billing and collection, assessing tuition and other campus fees, management of third-party invoicing and accounts receivable, campus-wide cash handling, oversight of financial aid disbursement, maintaining Student Financial System (SFS) PeopleSoft module, CashNet, and campus-wide e-Markets. The position works closely with other campus departments to ensure the efficiency and integrity of the billing, cash management, and collection processes at California State University, Bakersfield.

The position requires strong initiative and consistently dependable judgment in assuring compliance with Federal and State laws and University policies governing the accounting and confidential financial information of students. The Director of Accounting & Reporting - Student Financial Services provides leadership, training, and guidance to staff to achieve “best in class” in customer service to students, parents, and the campus.

DUTIES & RESPONSIBILITIES:

Department Oversight & Leadership

• Serves as the primary business administrator officer for Student Financial Services responsible for the oversight of the daily operations of Student Financial Services department.
• Responsible for the ongoing oversight and maintenance of effective standards, policies and procedures to assure the accountability and security of all University cash transactions, billing, accounts receivables, and student financial records.
• Ensure timely account analysis and maintain procedures that assure efficient processing for all student refunds in compliance with Department of Education Regulations.
• Manage the University’s student debt collection efforts, including procedures and policies for returned checks, payment plans, institutional emergency loans, and other outstanding student indebtedness. Assures compliance with the Fair Debt Collection Practices Act (FDCPA).
• Serves as the primary administrator accountable for:
• All campus-wide cash handling, billing, accounts receivables, collections, assessment of student fees and refunding activities, student accounts maintenance and refunding, etc.
• Third party invoicing, collections and maintenance of accounts receivable subledger.
• Annual audits, governmental agency, and other campus requests within Student Financial Services, including providing schedules and reports as appropriate.
• Ensure appropriate internal controls to safeguard assets through collaborating with campus-wide personnel and provide accurate and timely internal and external financial and managerial reporting.
• Oversee complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff and other governmental agencies as appropriate.
• Exercise considerable discretionary decision making as it pertains to reviewing and preparing necessary journal entry transactions and planning daily tasks and work activities.
• Responsible for maintaining all tuition and fee invoicing code tables, assessment rules, and billing modules in the Student Financial System for the assessment of student fees as mandated by legislation, CSU Board of Trustees, etc.
• Evaluate, develop, and implement policies and procedures to support the department, division and University.

Staff Supervision/Management

• Directly supervise staff through selecting, training, and disciplining as needed.
• Establish job standards and effectively evaluate staff through mentoring and training to ensure competence, efficiency and professionalism to provide “best-in-class” service to internal and external customers.
• Plan, organize, and direct others in their work while providing leadership and encouragement of staff growth, cross- curricular experiences, and increased responsibility.
• Lead staff to effective use of PeopleSoft and/or similar or related reporting tools, to achieve appropriate reporting efficiencies and accountability.

Disaster Service Worker

• All MPP employees are considered Disaster Service Workers, (CA Gov. Code Section 3100), and are required to attend trainings and possibly hold a position in the CSUB Emergency Operations Center (EOC), as assigned.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE - Equivalent to a bachelor’s degree in accounting, finance, business administration or related field and five (5) years of professional level accounting experience in a high-volume automated accounting department. Experience managing various classifications of employees.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) -

• Regular and reliable attendance is required.
• Strong demonstrated knowledge of general accounting functions to include applicable rules, regulations and internal controls.
• Working knowledge of GAAP, and familiarity with GASB and/or FASB standards for financial reporting.
• Ability to build queries/reports and analyze systems and processes within an automated financial system with an emphasis on improved efficiency.
• Excellent interpersonal skills are necessary to communicate effectively with campus personnel, the State Controller’s Office, other CSU entities, and governmental agencies.
• Ability to supervise, direct, train, mentor, and evaluate a team of professional staff.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Certified Public Accountant
• Master’s degree in related field
• Experience with PeopleSoft Student Financials
• Higher education experience
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017

CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Advertised: Jan 23 2025 Pacific Standard Time
Applications close:

Closing Date/Time: