Police Records Specialist

Job Description:

Police Records Specialist

Description

The Position

The Police Records Specialist performs a variety of complex and responsible document management duties that include the use of multiple confidential automated law enforcement databases. Provides data entry of criminal information into confidential records management systems and various state and federal confidential telecommunications systems

Work Performed

Duties may include, but are not limited to, the following:

• Provide professional customer service to police personnel, City department staff, other law enforcement personnel, and the general public; perform a wide variety of complex document management duties related to confidential police reports, law enforcement records, court requirements, subpoenas, police
  records, and registrant and permit files.
• Receive and review officer court information on various subpoena types; notify officers for on-call status and notify when no longer needed for court; serve as liaison between case attorneys, police officers, and police management relating to court appearances.
• Duplicate and certify the copies of all police records in responses to requests from case attorneys, discovery requests, or general public records act requests; work the front counter and provide courteous and expeditious customer service for records and related requests; use and employ Live scan techniques for records management.
• Review, redact, and compile audio and video recordings and prepare them for dissemination utilizing various forms of department software.
• Access county, state, interstate, and national law enforcement records, automated data and electric information systems for the purpose of research, retrieving, updating, and purging the databases.
• Process and prepare documentation; maintain and retrieve a high volume of police data and records of criminal investigations, arrests, accidents, complaints, and incidents; disseminate police files to appropriate investigative divisions and other outside agencies as required by law and scan files into document management systems.
• Process and prioritize arrest reports for assignment and assist in the completion of arrest packages; follow up on cases that have been returned by the District Attorney’s office for more information.
• Keep statistics and make reports on daily activities and work volume; cross-train on multiple functions.
• Perform mail duties as needed to transport police reports or other law enforcement documents to various police facilities.
• Access State of California Law Enforcement and Telecommunications System (CLETS) and National
  Law Enforcement Systems to enter, modify, update and retrieve data; process Live Scan applicant and
  criminal fingerprints and submit electronically to the Department of Justice.
• Operate a variety of office equipment and perform minor adjustments on office machines and request
  maintenance services as necessary.
• Cross train on all assignments in the Records Bureau and provide training to employees assigned to
  perform Records duties as directed.
• Perform vehicle inspections and sign off verified citation corrections; review police reports, and
  registration documentation to determine legal release of towed and stored vehicles, accept fees, issue
  receipts, and provide documentation to be accepted by contracted tow yards.
• Answer telephones, referring inquiries as appropriate, and assist the general public.
• Perform other duties as assigned.

Qualifications

Recruitment Guidelines:

Education: High school graduation or satisfactory equivalent (GED).

Experience: One (1) year of experience maintaining government, legal, or public safety records.

Medical Category: Group 1

Necessary Special Requirement: Must be able to pass an intensive police background investigation.

Licenses and Certifications: Possession of, or ability to obtain, a valid appropriate Class “C” California Motor Vehicle Operator’s License.

Physical Demands and Working Conditions: Work is done in a standard office environment and in the field with exposure to bodily fluids, chemicals, tools, and potentially hazardous conditions. Employees may interact with staff and/or public and private representatives and will provide professional customer and public safety related services.

Career Advancement Opportunities

From: Police Records Specialist

To: Police Service Representative

Police Program Coordinator

Police Program Supervisor

Selection Process

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

IMPORTANT : Appointment is subject to successful completion of a pre-employment background investigation, medical/physical examination, and drug and alcohol test; and may be subject to polygraph examination, and/or psychological examination as part of the background investigation, all claims of education and experience made in the employment application process, as well as other information submitted, will be verified.

NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Service Employees International Union (SEIU) - General Unit

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3-year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation. The required employee contribution is 50% of the normal cost and is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
• Health Insurance - The City offers six health insurance plans and contributes up to $1,469 per month for employee and dependent coverage.
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
• Life Insurance - The City provides and pays for term life insurance equal to $100,000. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
• Deferred Compensation - The City contributes $25 a month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
• Leave Benefits - Includes vacation leave, sick leave, bereavement leave, and holiday benefits.
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
• State Disability Insurance - Automatic coverage administered by the Employee Development Department (EDD) of the State of California
• Vacation Accrual - 0-4 yrs. = 80hrs, 5-9 yrs. = 120hrs, 10+ yrs. = 160 hrs.

For additional benefits information, please visit the following website: https://www.riversideca.gov/human/employee-hub/benefits/about-1

Closing Date/Time: 2/9/2025 11:59 PM Pacific

Salary:

$48,576.00 - $65,160.00 Annually