Chief Court Clerk - Justice of the Peace, Pct #3

Job Description:

Chief Court Clerk - Justice of the Peace, Pct #3

Description

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Chief Court Clerk performs supervisory and administrative clerical/secretarial work in specialized language (legal) and oversees office functions of a Justice of the Peace precinct.

Examples of Duties

Prepares and maintains documents for civil and criminal cases; reviews case files to ensure all documentation is done correctly; reviews civil cases and approves on behalf of Judge Writs of Possessions.
Maintains personnel records, including vacation, sick and overtime/comp time; conducts performance evaluations for subordinates.
Oversees bond accounting duties in the specialized software.
Supervises and manages the work of Court Clerks; trains personnel as needed; approves time off and other employee requests as necessary.
Prepares and makes recommendations to the annual budget as well as ensures all expenses are within the allocated amount; orders supplies as necessary.
Calculates and processes exact fines and filing fee amounts; receives and processes payment for fees and fines; handles receipts for money; reconciles all monies received; creates related financial reports; completes bank deposits as necessary.
Prepares a variety of reports related to court issues.
Performs clerical and data entry work relate to criminal, civil, traffic, and other types of cases; processes and maintains a variety of files and records; enters, stores, sorts, and retrieves information as requested.
Answers the telephone and assists the public with inquiries; refers callers to appropriate office, department, or person; or takes appropriate messages for unavailable personnel.
Oversees department calendar; schedules and conducts monthly staff meetings and travel arrangements.
Processes marriage license applications; issues marriage licenses for County Clerk.
Regular and punctual attendance is required.
Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of three years of experience in a related field; or an equivalent combination of education and related experience required
Completion of some college coursework required; Bachelor's degree preferred.
Justice of the Peace Court Clerk Certification, as well as Clerk of the Court designation, preferred.
Must be able to pass a State Criminal History background check.

Supplemental Information

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Closing Date/Time: Continuous

Salary:

$56,064.00 - $65,034.00 Annually