OEC Office Coordinator

Job Description:

OEC Office Coordinator

Description

Job Summary

The incumbent serves as the OEC Office Coordinator. Under the supervision of the Equity & Compliance Analyst, the OEC Office Coordinator organizes, and coordinates services provided by the office as well as provides administrative support for the effective operation of the office.

Key Responsibilities

• Responsible for the administrative office support for office. Oversees and organizes day to day front and office operational needs.
• Assists with scheduling meetings/interviews/trainings. Schedules investigatory interviews, meetings, and trainings. Participants for investigatory interviews may include respondents, union representatives, and advisors, including off campus representatives.
• Assists the Analyst with the student and employee online trainings for Title IX, DHR, Clery, CANRA, etc.
• Assists with the documentation, response, and tracking of authorizations.
• Performs intake duties for employee, student and University third parties

Knowledge Skills and Abilities

Basic knowledge of Microsoft Office and PeopleSoft. Ability to provide ongoing excellent customer service, scheduling meetings, and managing phone lines. Demonstrated ability to maintain confidentiality and work with individuals under emotional stress. Ability to establish and maintain good working relationships with faculty, staff, students, and vendors. Working knowledge of techniques, materials and equipment used in the production of instructional media and related communication assignments. Ability to set up and operate a wide variety of production equipment, including set-up for multi-camera video productions and distance learning classrooms.

Ability to learn techniques in the development of television, film, radio or multimedia productions. Basic computer skills to operate digital and analog production-related editing and duplication equipment. Ability to use and maintain studio, camera and related equipment. Solid writing and editing skills, including a strong foundation in English grammar. Strong interpersonal skills with the ability to build and maintain working relationships with staff and students.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university’s commitment to a “vision of excellence.”

Education and Experience

• Equivalent to a bachelor's degree in a related field and six months of related professional or technical experience required.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

Equity & Compliance

Classification

Confidential Office Support II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $3,844 - $4,333 per month commensurate with candidate's education, experience, skills, and training

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,844 - $6,704 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a full-time, probationary position.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Testing

PXT assessment for finalists

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Feb 07 2025 Pacific Standard Time
Applications close: Feb 21 2025 Pacific Standard Time

Closing Date/Time: