OFFICE SERVICES ASSISTANT II (PROVISIONAL)

Job Description:

OFFICE SERVICES ASSISTANT II (PROVISIONAL)

Description

DESCRIPTION

PROVISIONAL APPOINTMENT
This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Civil Service Commission. If you would like to be considered for this position permanently, you will be required to complete the Civil Service examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment.

THE DEPARTMENT
The Technology & Innovation Department (TID) plans and develops the technology infrastructure for the City and provides a centralized resource for technology deployment and support throughout the City. The Department integrates people, processes, and technology to increase the efficiency and effectiveness of City services through the work of its 181 FTEs while operating on a FY 2024 annual operating budget of nearly $70 million and multi-year capital projects budget of $101 million. TID is organized into five bureaus: Business Operations, Digital Services, Enterprise Information Services, Infrastructure Services, and Technology Engagement & Support. The Department also manages LBTV, a production studio that develops custom programming and distributes City multimedia content via its broadcast TV station and social media platforms. Additional information about the department is available at www.longbeach.gov/ti .

THE POSITION T he City of Long Beach Technology & Innovation Department (TID) has an immediate opening for 3 full-time classified Office Services Assistant II's. The positions will be assigned to the Office Services Division in the Technology and Engagement Support Bureau. One vacancy is the Mail Room in which the position is responsible for distributing and processing mail and a variety of other materials including the operation of a metering machine and a machine that does both metering and insertion. The other 2 vacancies are in the Reprographics section in which the position operates machinery such as: high volume copiers, paper drill, bindery equipment, or power paper cutter and folder.

EXAMPLES OF DUTIES

MAILROOM

This position reports to the Office Services Assistant III (Mailroom Supervisor) and is responsible for the following duties:

• Supports Citywide mail delivery by operating the mail stuffing and postage machines in the mail room;
• Delivers Citywide mail to all locations as needed;
• Sorts and delivers City mail to all City Hall departments;
• Collects, sorts, and distributes interdepartmental mail, books, and other items between City locations by automobile, truck, and foot;
• Carries registered mail from the City mailroom to the United States Post Office;
• Operates mailroom equipment including folding, metering and insertion machines;
• Weighs and posts United States mail;
• Maintains records, and prepares reports such as zip code tally sheets and USPS postage statements;
• May load and operate a delivery truck or van;
• May ensure truck or van is properly maintained; and
• Performs other related duties as required.

REPROGRAPHICS

This position reports to the Office Services Supervisor and is responsible for the following duties:

• Operates complex machinery such as: metering and insertion machines, high volume copiers, paper drill, bindery equipment, or power paper cutter and folder;
• Operates, cleans, maintains, and adjusts quality on high-volume copiers;
• Trims, folds, pads, drills, and collates printed and copied finished stock;
• Binds books and manuals by stitching, taping, stapling, or with spiral bindings;
• Operates power paper cutter and paper folder;
• Coordinates with vendors on print and mass mailing jobs;
• Performs other related duties as required.

REQUIREMENTS TO FILE

• Ability to effectively operate a variety of machines and equipment involved in collecting, collating, weighing, and stamping mail;
• Ability to effectively identify, sort and deliver mail, books, materials, and equipment according to destination;
• A valid motor vehicle operator's license may be required ;
• Ability to lift and move objects weighing up to 50 pounds in weight;
• Ability and willingness to work occasional overtime and split shifts;
• Some positions require the ability to effectively operate high volume copying and binding equipment;
• Previous mailroom, delivery or reproduction experience is highly desirable.

SELECTION PROCEDURE

This recruitment will close at 11:59 p.m. PST on February 25, 2025. To be considered, please apply online under "Current Openings" with your cover letter and resume as PDF attachments at: www.longbeach.gov/jobs

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education (if applicable). The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and Occupational Health Services screening prior to appointment. Incomplete applications or applications that do not meet the minimum requirements will not be considered.

EQUAL OPPORTUNITY

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6272 or email TIRecruitments@longbeach.gov .

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

FAIR CHANCE ACT
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 2/25/2025 11:59 PM Pacific

Salary:

$1,692.83 - $2,289.11 Biweekly